1. Implementing Cash and Voucher Programs MBRRR Training Session 5.2

3. Exercise: Start-up Activities 1.Scenarios: 2 scenarios – Shop-based voucher program – Cash transfers distributed through post office 2.Each group develops the list of start-up activities/actions to include in the DIP, under the following categories: – Beneficiaries – Vouchers/Cash transfers – Vendors/Post office – Markets – Forms and M&E – Trainings – Other 3.Write each activity on a card and place on the wall under the category. Where relevant, arrange the activities in the order in which they should be done.

5. Exercise: Implementation Process Maps 1.For the SHOP-BASED VOUCHER or FAIR scenario, develop a process map which depicts the various transactions of vouchers, cash/payments and goods. Use the following guidelines for your process maps: – Large GREEN cards: Actions/transactions by implementing agency – Large BLUE cards: Actions/transactions by beneficiaries – Large PINK cards: Actions/transactions by vendors/post office – Small PINK post-its: Verification required (specify) – Small GREEN post-its: Documentation required (specify) – Use markers to draw lines between action boxes 2.The starting action/transaction has been provided to you, as well as a few other actions. The group must fill in the remaining cards. 3.Arrange the cards on the wall, using markers to connect action boxes in sequential order.

6. Program ImplementerBeneficiaryVendor Cash Commodity Restricted Unrestricted No Yes

7. Receive vouchers Enter Fair Purchase [food, seed, goats, other] from vendor(s) of their choice (Livestock only: Move to treatment center) (Livestock only: Animals treated, vaccinated, etc.) BENEFICIARIES VENDORS Exit interview/monitoring (sample) Registration and inspection of products Enter Fair Sell [food, seed, goats, other] Submit vouchers to project staff Exit interview/monitoring (i.e. seed weighing) Receive payment (office, direct deposit)

8. Documentation required by CRS Vendor Receipt for Vouchers Vendor Invoice Proof of Payment to vendors (bank deposit confirmation vendor signature confirming receipt of cash payment) Original vouchers

9. Field staff and Vendor count vouchers; complete Vendor Voucher Receipt Form and Vendor Monitoring Form Field staff submits Vendor Receipt for Vouchers Form, Vendor Invoice and vouchers to PM PM verifies documents and submits Payment Request Form to finance staff Finance staff verify documentation Partner Management approves payment to vendor (as per Partner policy) Payment is transferred to vendor’s bank account If vendor does not have bank account, payment is made in cash Vendors come to office at agreed-upon time to receive cash and sign they have received Partner submits vouchers and payment forms to CRS as part of liquidation

10. Key Messages There are numerous activities to be done before, during and after cash and voucher programs, and these differ slightly by modality and context. Controls are critical. It’s important to involve key stakeholders.