1. MINISTRY OF FINANCE 18.10.2015/1 Maija Jussilainen Project Manager Ministry of Finance Government Information Management Unit maija.jussilainen@vm.fi Knowledge Management at the Finnish Government

2. MINISTRY OF FINANCE 18.10.2015/2 Public management development and KM development are on the political agenda Tradition of the openness – Act on the Openness of Government Activities (1999) Technological culture – common use of IC Technology Pressure to develop services for the citizens > need for the internal knowledge management Factors behind the success in the KM survey

3. MINISTRY OF FINANCE 18.10.2015/3 To strengthen the strategic capacity of the Government To improve the confidence of the citizens and civil servants towards the administration and to empower the citizens in public affairs To create new methods and tools and to improve the quality of information and knowledge on which the decision-making is based on The strategic programme policy approach is strengthened in the work of the Government in order to improve the inter-ministerial planning and coordination The main goals of the Central Government Reform

4. MINISTRY OF FINANCE 18.10.2015/4 lack of horizontal cooperation between ministries lack of information and knowledge sharing lack of coordination and cooperation of information management lack of responsible organization for KM of the whole government The deficiencies from KM point of view

5. MINISTRY OF FINANCE 18.10.2015/5 The role and structure of the Government Programme The content and preparation process of the Government Strategic Portfolio Policy programmes The political process combining the annual framebudgeting and evaluation of policy programmes Coordinating ministers and ad hoc ministerial working groups Informal forums of the whole Government Programme coordinators Resources for the policy programmes: sectoral ministries/ Prime Minister’s office Strategic Secretariat in the PMO: coordination of the policy programmes, intensified follow up of the implementation of the Government Programme Knowledge support for the policy programmes The programme management as the new model for government work

6. MINISTRY OF FINANCE 18.10.2015/6 At present VisionVision Government Programme - detailed, listing individual implementation projects Government Programme - detailed, listing individual implementation projects Government Project Portfolio “Government Agreement” -“ten” priority policy areas (policies), effectiveness targets (+ individual strategic projects) Strategic portfolios of the ministries - programming policies - programmes and budgets reviewed annually Government Strategic Portfolio Government-level,crosscutting(horizontal)politicalprogrammesGovernment-level,crosscutting(horizontal)politicalprogrammes Strategic projects of individualministriesStrategic individualministries Other implementation work of ministries, incl. horizontal preparation Other implementation work of ministries, incl. horizontal preparation Government´s Strategic Tools

7. MINISTRY OF FINANCE 18.10.2015/7 Prime Minister´s Office - coordinates programmes - analytical support for evaluation of programmes of programmes Actors in political programmes Prime Minister Coordinating Minister -directs horizontal programmes Strategic Ministerial Group -prepares decisions within programmes for the whole government Programme Director  - civil servants from ministries

8. MINISTRY OF FINANCE 18.10.2015/8 Knowledge support for the strategic projects, example Employment (a part of the Gov. Programme State of affairs: statistics, research,forecasts What has been done? measures of the Gov. What to do? alternatives, costs Results and effects: follow-up and evaluation

9. MINISTRY OF FINANCE 18.10.2015/9

10. MINISTRY OF FINANCE 18.10.2015/10

11. MINISTRY OF FINANCE 18.10.2015/11 Public management and KM development are on the political agenda Legislation, recommendations, guidelines and strategies supporting KM Reform of the central government includes explicitly KM dimension Government Information Management Unit Assessment of KM: what has been achieved ?

12. MINISTRY OF FINANCE 18.10.2015/12 There is no common understanding of KM – the concept and the practices - the aim of the KM is to support the strategic management of the organization The responsibilities are not decided – who should participate? –The role of the strategic management, human resource management, content of the knowledge and communication, information management? –The challenges of KM are mainly other than technical What difficulties have we met ?

13. MINISTRY OF FINANCE 18.10.2015/13 Current task: the planning and realization of the knowledge support for the policy programmes What more needs to be done?

14. MINISTRY OF FINANCE 18.10.2015/14 It is possible to develop parts of KM without a KM strategy, but at some stage the need of a holistic KM strategy becomes obvious – and in Finland we are at that stage. Conclusion