1. Part 1: The Concept of your Event

2. 1. Decide what kind of event? Quinceanera, Sweet Sixteen, Wedding, Bar Mitzvah, Retirement Party, Graduation, 18 th birthday, Grand Opening, Concert Holiday PartySports GameOpen House Welcome Home Party, Leadership Conference,

3. 1. Decide what kind of event?

4. 2. What is the date and time of this event? Consider the following: Weekend or weekday? Winter, Summer, Spring, or Fall month? Morning, Day, or Evening?

5. What kind of theme will you have for your event? Halloween, Gamer, 70’s, Clowns, Lau, Pool Theme, Casino Rock N Roll, 80’s Rock Star, Mardi Gras, Pirate, Patriotic, Hollywood, Winter, Sports, Disney, Tea Party, Fiesta, Safari, TV Show, Movie (a particular one), Alice in Wonderland, etc.

6. What kind of theme will you have for your event?

7. Part 2: Making Arrangements

8. 1. The Venue Where is the event going to take place? – House, Church, Tucson Convenion Center, El Conquistador, Star Pass, The Westin La Paloma, Reid Park, Kino Stadiium, University of Arizona Stadium/Arena, Hotel Congress, Tucson Botanical Gardens – http://www.arizonapartyrental.net/tucson-event- locations.html http://www.arizonapartyrental.net/tucson-event- locations.html

9. 1. The Venue

10. 2. Outfits What kind of clothes will you need for this event? Wedding dresses, rock n roll clothes, jerseys, cowboy hats and sheriff badges, etc. Where will you get the clothes from? – Tuxedo rental place, make them, costume shop, tailor, Party City

11. 2. Outfits

12. 3. Food What kind of food? Where are you going to get your food from? – Examples: Cowboy-Texas Roadhouse, Logan’s Steakhouse, BBQ Fancy Wedding- Fine dining, catering services, Fleming, North, El Charro Cafe Quinceanera- Typically Mexican, El Charro Café, Mi Nidito, Café Poca Cosa, Güero Canelo

13. 3. Food

14. 4. Cake/Dessert What kind of cake/dessert will you have?  Wedding cake, Halo birthday cake, Flan, ice cream, brownies, tres lece, truffles, macaroons, parfaits, cheesecake, etc.

15. 5. Music Who will play music at your event? – Search online to locate a band, singer, dj, etc. that plays the music that best fits your event’s theme. – Use Yellowbook, Dex online, etc. to find a DJ,

16. 6. Entertainment Additional entertainment? – A magician, speaker, actors, photographer, comedian, clowns, cowboys, dancers, artists, MC, etc. – Use Yellowbook, Dex online, etc. to find a specific one.

17. Rubrict

18. Hospitality PROPERTY OF PIMA COUNTY JTED, 2010 18

19. Bellwork What was the last event you attended and what was the purpose? PROPERTY OF PIMA COUNTY JTED, 2010 19

20. Key Terms Event: something that happens at a given place Classification: the act of distributing things into classes or categories of the same type PROPERTY OF PIMA COUNTY JTED, 2010 20

21. PROPERTY OF PIMA COUNTY JTED, 2010 21 Personal Community Professional Identify Events and their Purpose

22. Event Classifications PersonalCommunityProfessional 50 th Wedding Anniversary Beauty PageantDECA Leadership Conference Birthday PartyChurch CarnivalMedical Conference Family ReunionCinco de Mayo FiestaJob Fair FuneralKenny Chesney ConcertTechnology Convention BaptismGun ShowArchitecture Conference Dinner PartyThe Rodeo High School Dance U of A Football Game 4 th Avenue Street Fair

23. Key Terms Components: a part of something Event coordinator: plan and execute the tasks and functions necessary for conventions and meetings to take place Venue: a place, especially the one where a given event is to happen PROPERTY OF PIMA COUNTY JTED, 2010 23

24. Scenario 1 What if you had to plan a birthday for your younger brother/sister (8 years Old) 1.What category would you put this event in? 2.What are some details you need to know?

25. Birthday Party Details __________________________

26. How To Be An Event Coordinator Watch the following video on “How to be an Event Coordinator” and fill out the missing terms on your handout sheet. http://www.youtube.com/watch?v=2qCHSpcb NyU http://www.youtube.com/watch?v=2qCHSpcb NyU http://www.youtube.com/watch?feature=fvw p&v=FBqNXhdmrwk&NR=1 http://www.youtube.com/watch?feature=fvw p&v=FBqNXhdmrwk&NR=1

27. What does it mean… To exceed expectations? To convert an idea into something tangible? The difference between external clients and internal clients? Time management? Crunch time?

28. Event concept: a thought or notion about something that will take place. Exhibition/Expo: Also known as a trade fair. This is where companies in an industry showcase what they have. Examples:, E3 Comicon, American International Toy Fair, ShowWest Trade show, All Cany Expo, Auto ExpoE3 Auto Expo

29. Objectives For the next 4 days you will… Develop an event concept. PROPERTY OF PIMA COUNTY JTED, 2010 29