1. BUS 1040: Wk. 9 Prof. Fred Pentney 1 BUS 1040 Project Management. Wk. 9 Agenda Collect Wk. 8 Home Assignment at start of class – discuss Resource allocation and leveling Communication continued: Types of meetings Negotiation Scope control Monitoring and Control: Forms, Reporting Apply learning to your Group Project Final Project in class group work – This week Home Assignment due Wk 10.

2. BUS 1040: Wk. 9 Prof. Fred Pentney 2 Review : Top down vs. bottom up - estimating Top down + Top down - Bottom up + Bottom up -

3. BUS 1040: Wk. 9 Prof. Fred Pentney 3 Review questions: Pros and cons of Top Down vs. Bottom up est. Provide an example of a parametric estimate Relationship of the estimate to the S.O.W and the WBS and project completion Example of a project that couldn’t be completed because they didn’t have enough $

4. BUS 1040: Wk. 9 Prof. Fred Pentney 4 RWD Technologies case. Whose 1 second =$100,000? Job training reduced to days from weeks ERP implementations -what is ERP? Web based applications for document management - give a personal example in class

5. BUS 1040: Wk. 9 Prof. Fred Pentney 5 Decided which items to include when estimating costs? Resources and materials. Should be completed by now and submitted to PM on XL spreadsheets? Have you described an example/s of resource leveling? Described the method of estimating you used to get your hi level estimate? Forecasted project cost at completion – if you used a phased estimate approach? Shown managing cash flow – used bar charts, graphs? New item - your Project stakeholders-organizational structure - a diagram Estimate related items you might add to your written report.

6. BUS 1040: Wk. 9 Prof. Fred Pentney 6 Organizational Structures. Verzuh p. 28-31 1.Project Oriented - as in the 3M company 2.Matrix Organizations that have a mixture of Functional and Project Management - most progressive organizations 3.Functional Organizations that simply provide services in a traditional fashion If you are a Project Manager or Team Member you need to know who has authority or how to obtain it.

7. BUS 1040: Wk. 9 Prof. Fred Pentney 7 Organizational Structures - authority ? Project PM MGR Functional PMMGR.MGR TM PM MGR TM

8. BUS 1040: Wk. 9 Prof. Fred Pentney 8 Pros and cons of different Org. structures TypeProj.MatrixFunctional ProsDelegation easy Shared resources Economical Cons.Expensive-Team Member 2 bosses Confusion for team members

9. BUS 1040: Wk. 9 Prof. Fred Pentney 9 Monitoring & controlling costs, & checking for “variances” Monitor - do planned checks Collect and dispense information through meetings. Kick off meetings. p 227 Status review meetings. p. 228 Problem solving using meetings – use various reports. Open Tasks p. 229 and Issues p. 230 Technical specification review meetings (next week) Control by Communicating changes to all affected

10. BUS 1040: Wk. 9 Prof. Fred Pentney 10 Group dynamics during project: Stage:SymptomsTeam Members Project Mgr. FormingExcitement Fear Provides information StormingAnger Confusion WithdrawalGives direction NormingCalming and cooperation Agreement on rules & Purpose Encourages PerformingSupports

11. BUS 1040: Wk. 9 Prof. Fred Pentney 11 Using negotiation for problem solving Method on handout can be used in your personal or professional life Discuss a negotiable situation with a partner and make notes to confirm completion of each step of the process

12. BUS 1040: Wk. 9 Prof. Fred Pentney 12 Good communication continued: Purpose of and benefits of good communication Team members know what they are responsible for Team coordinates they know how what they do affects others Team members provide and receive Status Report information Team Members are kept informed of all changes to the project and authority that may affect them

13. BUS 1040: Wk. 9 Prof. Fred Pentney 13 Meeting agendas. Have you included a Meeting Agenda in your Final Report? Design one with you group in class Problem solve an item (group behavior or scope control) an identified problem solving method from the text Submit your Agenda and minutes for the problem solving to Instructor for 2 marks Put a good finished copy of above 2 documents in your Final Written Report.

14. BUS 1040: Wk. 9 Prof. Fred Pentney 14 Home assignment: Work with Group on Final Project Finish off: create an Meeting Agenda template and conduct a problem solving* meeting - provide Agenda and minutes to Instructor Wk. 10 start of class, 2 marks. * an item of Group/Team or Scope Control