1. Perkins Technical Assistance Webinar January 15, 2014 Oregon Department of Education | Department of Community Colleges and Workforce Development

2. Agenda Getting Connected – Where Do I Find Information? Mid-year status check Oregon CTE Data Results 2012-2013 Planning for 2014-15 – Consortium Changes Federal Update Q & A

3. Getting Connected! Where do I find information?

4. Getting Connected Where do I find information? ODE Website http://www.ode.state.or.us http://www.ode.state.or.us/search/page/?id=4011

5. Applications Annual Report Fiscal Info Consortium http://www.ode.state.or.us/search/results/?id=151

6. http://www.ode.state.or.us/teachlearn/pte/perkins-operational-calendar-2013-–-2014.pdf

7. Perkins Technical Assistance Webinar Archive http://www.ode.state.or.us/search/page/?id=4011

8. Join Listserv CTE Update Archives http://www.ode.state.or.us/search/results/?id=151

9. http://www.ode.state.or.us/search/page/?id=2879

10. Meeting Schedules Directories http://www.ode.state.or.us/search/results/?id=151

11. Data Collection Info Data Reports http://www.ode.state.or.us/search/results/?id=151

12. CTE Data & Reporting Web pages Secondary: http://www.ode.state.or.us/search/page/?id=1623 http://www.ode.state.or.us/search/page/?id=1623 Postsecondary: http://www.ode.state.or.us/search/page/?id=3871 http://www.ode.state.or.us/search/page/?id=3871

13. Mid-year Status Check

14. Mid-year status check Review activities, progress Review expenditures, approved budgets, accounting – What have you spent – What’s approved that you haven’t purchased – What adjustments are needed – How do you make an adjustment – Does your “office” budget match your accounting system

15. Mid-year status check (continued) Budgeting – Tracking budget expenses (program leadership) Excellent tools in place (ask around) – All expenses tied to Programs of Study - Secondary and postsecondary Deliverables Program data – Equity (program leadership)

16. Mid-year status check (continued) Adjustments 1.Send an email to reynold.gardner@state.or.us and Donna Brant requesting an amendment to your grant. In the email describe:reynold.gardner@state.or.us A.The proposed changes and the Programs of Study involved (what is not being done and at what cost) B.The rationale for the change (why the change is needed) C.The new course of action and the Programs of Study involved (what are you now going to do and the costs associated with) 2.Email verification will be sent from ODE staff providing authorization to move forward and change the CIP Budget Narrative. 3.Enter new information into the CIP Budget Narrative and submit. 4.ODE staff will approve the revision in CIP Budget Narrative. 5.The revised plan is not authorized for spending until approved in the CIP Budget Narrative. A date stamp will appear in CIP Budget Narrative showing your revision is approved. http://www.ode.state.or.us/teachlearn/pte/perkins_budget_narrative_revision-adjustment_process_2013-14.pdf

17. Mid-year status check (continued) Professional Development (PD) – Long term sustained effort that leads to a higher level of student engagement and program improvement – Not the one day workshops that have spotted our past – If XYZ Conference is an event that you want to fund Perkins with you need to tie your professional development plan to the deliverables that are associated with that conference.

18. Mid-year status check (continued) Professional Development (PD) – Funds associated with activities that are tied PD are obligated to stay within the realm of PD. Tied to long term PD plan Timing is key (changes & reallocations) Keep July, Aug & Sept activities in the summer of the new grant 2014-15 planning.

19. Mid-year status check (continued) Supplanting – Textbooks, capital improvements, staffing – http://video.orvsd.org/ode/04-25-13-Perkins-CIP-Budget-Narrative-Guidance.mp4 http://video.orvsd.org/ode/04-25-13-Perkins-CIP-Budget-Narrative-Guidance.mp4 – http://www.ode.state.or.us/search/page/?id=4011 http://www.ode.state.or.us/search/page/?id=4011 Preparing for annual report – Budget / accounting section - matching… a problem

20. Mid-year status check (continued) 2013-14 Annual Report Planned section is the initial approved Budget Narrative (Sept – Oct) Spent section is the ending total that your business office identifies as your official accounting record and should match your Online Budget Narrative (Nov 15)

21. Mid-year status check (continued) 2013-14 Annual Report Planned section is the initial approved Budget Narrative (Sept – Oct) Spent section is the ending total that your business office identifies as your official accounting record and should match your Online Budget Narrative (Nov 15)

22. Oregon CTE Data 2012-13 Postsecondary Perkins CTE Performance Indicators

23. Oregon Statewide Postsecondary Perkins CTE Performance Indicators Credential, Certificate, & Degree Completion

24. Oregon Statewide Postsecondary Perkins CTE Performance Indicators Credential, Certificate, & Degree Completion

25. Oregon Statewide Postsecondary Perkins CTE Performance Indicators Student Retention or Transfer

26. Oregon Statewide Postsecondary Perkins CTE Performance Indicators Student Placement

27. Oregon Statewide Postsecondary Perkins CTE Performance Indicators Nontraditional Participation & Completion

28. Oregon CTE Data 2012-13 Secondary Perkins CTE Performance Indicators

29. Academic Indicators

30. Oregon Statewide Secondary Perkins CTE Performance Measurement 2S1 Technical Skill Attainment

31. Oregon Statewide Secondary Perkins CTE Performance Indicators High School Completion and Graduation

32. Oregon Statewide Secondary Perkins CTE Performance Measurement Secondary Placement

33. Oregon Statewide Secondary Perkins CTE Performance Measurement Nontraditional Participation and Completion

34. Oregon Statewide Secondary Perkins CTE Performance Indicators Subgroup Trends

35. The Oregon Perkins Improvement Plan In 2012-13, Oregon failed to satisfactorily meet the 3S1 – High School Completion target. Oregon’s overall performance on this indicator was just above 83%. Following are the action plan activities that will be undertaken to improve Oregon’s performance on this indicator.  Evaluate performance and target data  Continue improving data collection and validation procedures  Require individual recipient action plan  Provide targeted assistance to school districts

36. Planning for 2014-2015

37. 2014-15 Perkins Basic Grant Application Minimal anticipated changes April Webinar – April 24, 2014 from 2:00 - 3:30 p.m. Now is the time to begin planning Pull together partners

38. Consortium Changes for 2014-2015 Perkins consortium membership and goals should be evaluated annually. In the event a school district or college would like to join or leave the consortium, the following steps should be taken before February 1 st to be included in the following fiscal years award: Written documentation from the agency head of the joining/departing recipient to the agency head of the consortium wanting to join/leave. An updated consortium agreement signed by all members. A letter from the consortium agency head to Laura S. Roach, State Director of CTE for the state of Oregon, explaining the changes in the consortium.

39. Federal Updates

40. Federal Budget Update Bipartisan Budget Act of 2013 (BBA) – Set spending levels – Reduces sequester cuts by 1/3 – Splits that reduction D/NDD – Non-Defense Discretionary $24b increase Appropriations Committee – 12 individual bills – Omnibus bill $53M increase for Perkins OVAE OCTAE – Pass Congress – Presidential Signature

41. Perkins Reauthorization Investing in America’s Future: A Blueprint for Transforming Career and Technical Education House Committee on Education and the Workforce – Two hearings

42. Q & A

43. Questions? The CTE brand logo, brand positioning theme and brand extensions are the property of NASDCTEc.