1. Copyright © 2004 Prentice Hall. All rights reserved. 1 Committed to Shaping the Next Generation of IT Experts. Go! With Microsoft Office (Excel) 2003 CHAPTER 3 Format a Worksheet

2. Copyright © 2004 Prentice Hall. All rights reserved. 2 Objectives Change Number Format Change Alignment of Cell Contents Apply Cell Formatting Apply Workbook Formatting Print Gridlines and Row and Column Headings View and Insert Comments in a Cell

3. Copyright © 2004 Prentice Hall. All rights reserved. 3 SCREEN BEAN INTRODUCTION — TEXT: Let’s look at different ways we can format numbers Change Number Formats Let’s look at different ways we can format numbers

4. Copyright © 2004 Prentice Hall. All rights reserved. 4 Change Number Format Number Format Types:  General  Number  Currency  Accounting  Date  Time  Percentage  Fraction  Scientific  Text  Special  Custom

5. Copyright © 2004 Prentice Hall. All rights reserved. 5 Change Number Format (continued) GRAPHIC showing: Format Cells Dialog box Active cell with numeric content Format Cells dialog box with format Category list

6. Copyright © 2004 Prentice Hall. All rights reserved. 6 GRAPHIC showing: Difference in Accounting and Currency styles Change Number Format (continued) Accounting format guarantee numbers align correctly Difference in dollar sign alignment

7. Copyright © 2004 Prentice Hall. All rights reserved. 7 SCREEN BEAN INTRODUCTION — TEXT: Understand Alignment in Excel Change Alignment of Cell Contents Understand Cell Content Alignment In Excel

8. Copyright © 2004 Prentice Hall. All rights reserved. 8 Change Alignment of Cell Contents GRAPHIC showing example of horizontal alignments Many options for horizontal alignment

9. Copyright © 2004 Prentice Hall. All rights reserved. 9 GRAPHIC showing: Format Cells dialog box Alignment tab Change Alignment of Cell Contents (continued) For selected range of text values… …Center text formatting is chosen

10. Copyright © 2004 Prentice Hall. All rights reserved. 10 Change Alignment of Cell Contents (continued) Horizontal Alignment Options  Left (Indent)  Center  Right (Indent)  Fill  Justify  Center Across Selection  Distributed (Indent) Vertical Alignment Options  Top  Center  Bottom  Justify  Distributed

11. Copyright © 2004 Prentice Hall. All rights reserved. 11 Change Alignment of Cell Contents (continued) Other Alignment Options  Orientation Stacked or set a text angle Setting degrees by a numeric spin box or graphically  Text Control Wrapping text, shrinking text, and merging cells  Text Direction Left-to-right or right-to-left

12. Copyright © 2004 Prentice Hall. All rights reserved. 12 SCREEN BEAN INTRODUCTION — TEXT: Font style, Emphasis, Orientation, Patterns and Borders Apply Cell Formatting Font style Orientation Borders Patterns Emphasis

13. Copyright © 2004 Prentice Hall. All rights reserved. 13 Apply Cell Formatting GRAPHIC showing: Formatting toolbar features and sample fontsGRAPHIC showing: Formatting toolbar features and sample fonts Font size list Font list Font style buttons Common fonts

14. Copyright © 2004 Prentice Hall. All rights reserved. 14 Apply Cell Formatting (continued) Alignment Text control options Text orientation

15. Copyright © 2004 Prentice Hall. All rights reserved. 15 Apply Cell Formatting (continued) GRAPHCI showing: Format Cells dialog’s Border tabGRAPHCI showing: Format Cells dialog’s Border tab Preset border formats Border options Line and color specifications

16. Copyright © 2004 Prentice Hall. All rights reserved. 16 GRAPHIC showin g: Format Cells dialog’s Pattern s tab Apply Cell Formatting (continued) Color and patterns palette

17. Copyright © 2004 Prentice Hall. All rights reserved. 17 GRAPHI C sh ow ing : Pa ge Se tup dia log ’s Ma rgi ns tab Apply Cell Formatting (continued) Margin settings Centering options

18. Copyright © 2004 Prentice Hall. All rights reserved. 18 SCREEN BEAN INTRODUCTION — TEXT: There are many different workbook formatting options available in Excel Apply Workbook Formatting There are many different workbook formatting options available in Excel

19. Copyright © 2004 Prentice Hall. All rights reserved. 19 GRAPHIC showing: Inserting current date into header Apply Workbook Formatting Code entered by pressing Date button Date button

20. Copyright © 2004 Prentice Hall. All rights reserved. 20 GRAPHIC showing: Inserting a picture into a header) Apply Workbook Formatting (continued) Insert Picture button Code entered by pressing Insert Picture button

21. Copyright © 2004 Prentice Hall. All rights reserved. 21 GRAPHIC showin g: Page Setup dialog box’s Sheet tab) Apply Workbook Formatting (continued) Options for printing sheet’s gridlines, row and column headings, and black and white

22. Copyright © 2004 Prentice Hall. All rights reserved. 22 GRAPHIC sho wing : Vie wing a cell’ s com men t) Apply Workbook Formatting (continued) Red triangle in top right corner of a cell indicates a comment Comment appears when mouse pointer is positioned over the cell

23. Copyright © 2004 Prentice Hall. All rights reserved. 23 Questions?