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Doing Business with Large Prime Contractors Stephanie Lewis Acting Deputy Area Director U.S. Small Business Administration Government Contracting, Area.

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Presentation on theme: "Doing Business with Large Prime Contractors Stephanie Lewis Acting Deputy Area Director U.S. Small Business Administration Government Contracting, Area."— Presentation transcript:

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2 Doing Business with Large Prime Contractors Stephanie Lewis Acting Deputy Area Director U.S. Small Business Administration Government Contracting, Area V (TX, OK, LA, NM, CO, AR)

3 The Prime Contractor’s Requirements F Public Law 85 ‑ 536. –Passed in 1958, this legislation authorized a voluntary subcontracting program. –required large contractors receiving contracts over $500,000 with substantial subcontracting opportunities to establish a program which would enable minority business concerns to be considered fairly as subcontractors or suppliers. F Public Law 95 ‑ 507. –Passed in 1978, it changed the participation of large contractors from voluntary to mandatory. –Changed the language of the law from "best efforts" to "maximum practicable opportunities."

4 Today’s Subcontracting Plan F A Small Business Subcontracting Plan is required for any federal contract awarded over $550,000 to a large business in which there will be further subcontracting. F Sets forth 11 elements detailing how they will seek and utilize small businesses under the contract. Also includes goals for each small business group.

5 Subcontracting Plan Goals F Small Business (SB) F Small Disadvantaged Business (SDB)* F Women-Owned Small Business (WOSB) F HUBZone Small Business (HUBZone SB)* F Veteran-Owned Small Business (VOSB) F Service-disabled VOSB –* must be certified by SBA, others are self-certification –Subcontracting plans do not have 8a goals

6 SBA’s Role F PCRs Procurement Market Representatives –Pre-award: reviews the subcontracting plan and provides advisory comments to the Contracting Officer. F CMRs Commercial Market Representatives –Post-award: monitors prime contractors compliance with their subcontracting plans through periodic compliance reviews. Share the results with the Contracting Officer.

7 When can I be selected as a subcontractor? F 1. Prior to a subcontracting plan being developed. F or F 2. While the large business is developing its subcontracting plan. F or F 3. After the prime contractor has received contract award.

8 When can I be selected as a subcontractor? F 1.Prior to subcontracting plan being developed u Continuous marketing u Developing leads and contacts u Get pre-qualified if required u Identification of upcoming procurements – interested bidders lists, pre- solicitation meetings F 2. While a subcontracting plan is being developed u Prime contractors often search for subcontractors when they are developing their subcontracting plan u Make sure to have a current profile in the CCR/Dynamic Small Business Search 3.After the prime contractor has received the award u Ongoing contracts u Prime Contractor did not identify subcontractors when it bid –YOU ARE LOOKING FOR THEM AT THE SAME TIME THEY ARE LOOKING FOR YOU

9 Resources to Help Small Businesses Obtain Subcontracts 1. Commercial Market Representatives (CMRs) 2. Subcontracting Opportunities Directory 3. SUB-Net 4. “Interested Vendors List” in FedBizOpps 5. Dynamic SB Search in CCR

10 How Does One Locate a CMR? F From the SBA Government Contracting Home Page (www.sba.gov/gc), click on “Contacts & Representatives” and then click on “SBA’s CMRs” F Contact CMRs to discuss prime contractors in their area and what might be a good match for your business

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14 Where is the Subcontracting Opportunities Directory? F The Subcontracting Opportunities Directory is a listing of federal large business prime contractors that have subcontracting plans. F From the SBA Government Contracting Home Page click on “Contracts and Representatives,” then click “Subcontracting Opportunities Directory.” F Click on the state(s) where you seek to market your product or service.

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19 SUB-Net F SUB-Net is a electronic bulletin board used by prime contractors who are looking for small business subcontractors F From the SBA Government Contracting Home Page (www.sba.gov/gc), click on “SUB-Net” F Click on the state(s) where you seek to market your product or service.

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24 FedBizOpps.gov F FedBizOpps.gov is a posting site used by Contracting Officers to post sources sought notices, solicitations, and awards F Go to www.fedbizopps.gov

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31 Dynamic Small Business Search F Database of small businesses F Indicates an interest in doing federal work F Located inside the Central Contractor Registration F Free marketing tool -- Purchasers can find out a lot about you without even contacting you F Don’t under-estimate the value of this database –Don’t skimp, fill in complete information F Go to www.ccr.govwww.ccr.gov –To create a profile, click on “Start New Registration” –To locate a business, click on “Dynamic SB Search”

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33 What Makes a Good Subcontractor? F Understand every detail of the statement of work (SOW) as it applies to your subcontract F Understand the Government’s expectations at the prime contract level F Meet the terms & conditions of your subcontract, especially with respect to price and delivery F Keep the lines of communication open –Don’t let problems fester –Don’t let your customer ever be surprised!

34 What are the Major Prime Contractors Looking for in a Subcontractor? F Firms that can provide products or services cheaper or better (more efficiently) than if they were made or performed in-house F Good references F Socio-economic status –Firms that can help a prime contractor to meet its socio-economic goals on Government contracts are always a bonus

35 SBA’s Key Internet Addresses F SBA’s Home Page: www.sba.gov (includes a link to SUB-Net) F Government Contracting: www.sba.gov/GC F SDB: www.sba.gov/sdb F HUBZone: www.sba.gov/hubzone F Women: www.womenbiz.gov –Also www.women-21.gov F Vets: www.sba.gov/VETS/


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