Presentation on theme: "U.S. Small Business Administration Office of Government Contracting"— Presentation transcript:
1 U.S. Small Business Administration Office of Government Contracting An Advocate, A ResourcePresented by Larry Orr, Procurement Center Representative for Hawaii-Guam, Pacific Insular Areas
2 SBA Programs Small Business Act Implements Congressional Policy to aid, counsel, assist & protect the interests of small business concernsGoal of this policy is to ensure that a fair proportion of purchases, contracts & subcontracts are placed with small businessesNote: Use the Internet link to get to an online copy of the Small Business Act.
3 FAR Part 19, Public Laws, Code of Federal Regulations Procurement ProgramsSmall businessSmall disadvantaged business (SDB)Women-owned small business (WOSB)HUBZone small businessVeteran-owned small business (VOSB)Service-disabled VOSB (SDVOSB)FAR Part 19, Public Laws, Code of Federal Regulations
4 Small Business Contract Assistance Programs Prime Contract AssistanceSmall business set-aside programProcurement Preference GoalingSize Determination ProgramWaivers to the Non-Manufacturer RuleNatural Resources ProgramCertificate of Competency (COC)Subcontracting AssistanceThe internet link on this slide will connect you to the Government Contracting website, which includes points of contacts and resources for the programs noted here.
5 Statutory Federal Agency Goals Subcontracting AssistanceStatutory Federal Agency GoalsSmall Business (SB) -23%Small Disadvantaged Business (SDB) - 5%Women-Owned Small Business (WOSB) - 5%HUBZone Small Business - 3%Service-Disabled Veteran-Owned SB - 3%These are Congressionally mandated goals that must be established on a Government-wide basis. Individual agencies may have higher or lower goals.It is the responsibility of the SBA to ensure that the overall goal for the entire Government, for each socio-economic category, is not less than that set forth in Section 15(g) of the Small Business Act, as shown on this slide.
6 SBA’s Role in Subcontracting Types of Reviews Subcontracting AssistanceSBA’s Role in Subcontracting Types of ReviewsPre-Award Subcontracting Plan ReviewsSBA’s PCRs review subcontracting plans prior to contract award (in an advisory role)Post-Award Compliance ReviewsSBA’s CMRs monitor goal achievement after contract award
7 Determining the Need for a Subcontracting Plan Subcontracting AssistanceDetermining the Need for a Subcontracting PlanDollar Threshold:contract or contract mod is expected to exceed $650,000 ($1,000,000 for construction)Subcontracting possibilities:contract appears to offer subcontracting possibilities
8 Elements of a Subcontracting Plan Subcontracting AssistanceElements of a Subcontracting PlanA subcontracting plan must contain goals expressed in both dollars and percentages.Other required elements are set forth in the FAR at subpart and in the clause at
9 When subcontracting plans are not required Subcontracting AssistanceWhen subcontracting plans are not requiredSubcontracting plans are not required:From small business concernsFor personal services contractsFor contracts or mods that will be performed entirely outside of the U.S.For contracts that do not contain (e.g., contracts awarded prior to PL )
10 What SBA Can and Cannot Do Subcontracting AssistanceWhat SBA Can and Cannot DoSBA Can:Conduct compliance reviews and SOARS (Subcontracting Orientation and Assistance Reviews)SBA Cannot:Prescribe the amount of subcontracting % or $$ amountsRequire the prime contractor to use a particular small business
11 PCRs Duties and responsibilities Coordinate with contracting activitiesReview acquisitionsRecommend Set-asidesReview Bundling CasesReview SolicitationsSupport Socio Economic Programs
12 What PCRs Do Attend Training Events Promote SBA Programs Mediate SB IssuesMonitor Public NoticesCounsel small & ‘other than small’ businesses, Federal AgenciesDuties vary somewhat based upon the needs associated with an assignment, specific location, and workload. A resident PCR will do some things differently than a non-resident or liaison PCR.
13 PCRsHelp ensure a fair portion of purchases go to Small Businesses of all typesrepresent SBA at major buying activitiesreview proposed acquisitions, including bundled procurementsrecommend requirements to be set aside for HUBZone, 8(a) & SB firmsadvise agencies & SBs on SBA programsinitiate secretarial appeals, Form 70FAR Part
14 What PCRs See Review Small Business Coordination DD2579 Government EstimateSole Source Justifications (J&A)Statement of WorkAcquisition PlanMarket SurveyTo carry out their duties, PCRs look at these common elements. The information arrives in a variety of media - electronic format or hard copy - and each agency has its own form.In addition to different formats, the information is released to the PCR at varying stages of the procurement process - some of it is accessible immediately, while other information is not released until a specified point in the process, such as synopsis or award.
15 PCRs and Appeals An appeal is a 3 step appellant process: PCR issues a Form 70, “SBA Recommendation” to contracting officer (CO)If CO does not agree, PCR writes a letter of appeal to the Head of the Contracting Activity (HCA)If HCA denies appeal, PCR forwards to SBA HQSBA Administrator appeals to the Agency Secretary or AdministratorFAR Part
16 Important Websites http://www.sba.gov/ GC website also has links to the HUBZone and CCR cites.Federal contracting opportunities.NAICS code data
17 An Advocate for all types of small businesses. A resource for Your SBA Procurement Center Representative for Hawaii and Guam is Larry OrrPHAn Advocate for all typesof small businesses.A resource forinformation and advice.This has been an introduction to the detailed information contained in the PCR Point Paper, also named “A Day in the Life of a PCR”.