1. B ALTIMORE C ITY P UBLIC S CHOOLS Roster Validation Quick Reference Guide for Teachers Office of Achievement and Accountability April 2013 1

2. B ALTIMORE C ITY P UBLIC S CHOOLS 1. Roster Validation Overview 2. 2013 Roster Validation Timeline 3. Teacher Validation Process Agenda 2

3. B ALTIMORE C ITY P UBLIC S CHOOLS What is Roster Validation? Roster Validation gives teachers the opportunity to:  Document their responsibility for instructing specific students for all or part of the year  Correct errors in their rosters  Provide additional information that is not tracked in City Schools' Student Management System (SMS). It ensures that each student's achievement is linked to the teacher or teachers who taught that student This linkage is used in the district's new teacher evaluation system 3

4. B ALTIMORE C ITY P UBLIC S CHOOLS 4 Who participates in Roster Validation? © 2012. Battelle for Kids. Teachers should validate rosters if they:  1. Plan instruction  2. Provide instruction  3. Assign or collaborate in the assigning of grades YESNO Teachers in tested and untested subjects Pre-K Co-teachersParaprofessionals Special education teachers, long- term subs, librarians/Media Specialists, and resource teachers IF they meet the above criteria Non-instructional staff

5. B ALTIMORE C ITY P UBLIC S CHOOLS 2013 Roster Validation Timeline 5 School Setup April 3–15 Teacher validation April 16–May 7 Teachers conduct validation School Support Contacts monitor teacher validation efforts School leaders review and approve teacher rosters Review and approval May 8–21 School Support Contacts get trained on setting up and monitoring roster validation School Support Contacts set up rosters for teachers Schools will conduct the process in the spring to validate rosters from the entire school year. Note: Based on feedback from last year each phase of the timeline has been lengthened.

6. B ALTIMORE C ITY P UBLIC S CHOOLS Verify that the names displayed are an accurate list of students for whom you provided instruction during the entire 2012-2013 school year To remove a student that was not a member of your class during the 2012-2013 school year, click the gray X To add a student who is missing from the list, click the Add Students link to search for missing students 6 I taught these students ROSTER VALIDATION PROCESS

7. B ALTIMORE C ITY P UBLIC S CHOOLS 7 Teacher validation

8. B ALTIMORE C ITY P UBLIC S CHOOLS To add a student, search for the student by entering the first letter of their and last name, student ID, grade level, or school Click the Search button to see if the student is in the database. If so, the student will appear below Click the Add button to add the student to the class roster 8 I taught these students ROSTER VALIDATION PROCESS

9. B ALTIMORE C ITY P UBLIC S CHOOLS In this section, select the month(s) you provided instruction to each student To set the same value for all students, select the drop down box in the green row To change a specific student’s value from one month to another, select the individual drop down box when necessary To enter non- consecutive months of instruction, select the Enter by months link 9 During these months ROSTER VALIDATION PROCESS

10. B ALTIMORE C ITY P UBLIC S CHOOLS In this section, select the percentage of instruction for which you were responsible for each student. Please note: student attendance does not factor into the assigned percentage of instructional responsibility. The selected percentage should reflect the student’s membership to your class not attendance To set a value for all students, select the drop down box in the green row To select individual student values, click a specific drop down box and select the appropriate value Click the submit button when you are ready to save and submit for approval 10 For what (?) percentage of instruction ROSTER VALIDATION PROCESS

11. B ALTIMORE C ITY P UBLIC S CHOOLS 11 Support For updates, links to videos, guidance on special cases, etc, please visit the Roster Validation homepage at www.baltimorecityschools.org/roster www.baltimorecityschools.org/roster For questions pertaining to Roster Validation guidance or circumstances and special cases not covered in the guidance, contact the District Project Team at rostervalidation@bcps.k12.md.us. rostervalidation@bcps.k12.md.us © 2012. Battelle for Kids.