1. Welcome to: Productivity with Avery Labels otherwise known as: I Have No Hair Left To Pull Out, Please Save Me Some Time Austin ISD Instructional Technology

2. For Starters: Human element Pay element Environmental element Your trainer today

3. Hmartin@austinisd.org Agenda: My goals for this workshop Discuss the purpose for using labels Learn basic labels in AppleWorks Print draft of label Merging data into labels Create classroom productivity documents Write home to momma

4. Hmartin@austinisd.org My Goals My audience is the classroom teacher. These ideas may be easily translated into other areas. You will know how to create a label from scratch You will go home with label drafts You will have real ideas for implementation in your classroom Have a mini-Oprah moment at the end

5. Hmartin@austinisd.org Software Avery Label maker machines AveryLabel.com AppleWorks/ClarisWorks Microsoft Word and Excel

6. Hmartin@austinisd.org Alternatives for the Classroom More than just folder tabs Handmade name tags Handmade desk toppers Unaddressed parent letters Handwritten lists of classrooms/schools Progress reports

7. Hmartin@austinisd.org Neat Tool, But Why? Reductions of work time More personal communication with families More professional feel to classroom Reuse of previous year’s work Time Savings

8. Hmartin@austinisd.org AppleWorks Nearly all label functions are created in the database environment One database file can maintain many different label formats A database file can be used to merge data into a word processor document

9. Hmartin@austinisd.org Labels on AppleWorks AppleWork’s functionality comes from the database application. Any clip art, drawing, or figure can be used Use the drawing tools Data can be deleted in the future with the forms and label containers remaining.

10. Hmartin@austinisd.org Database Layout Menu Layout Menu –Browse –Layout –Define Fields –New Layout –Layouts

11. Hmartin@austinisd.org Arrange and Options Drawing tools in the Layout Menu Turn Autogrid off for easy nudging of on screen graphics.

12. Hmartin@austinisd.org Let’s Get Crack’en AppleWorks - Create database. Layout - New Layout Select ‘Labels’ and choose the Avery# Choose at least one data field for this label. Design the label within the gray body lines. This label will be replicated for each record in the database.

13. Hmartin@austinisd.org Other Label Types Create a new layout as before (Layout - new layout) Select ‘label’ and the Avery# of your label Design you new label as before

14. Hmartin@austinisd.org Printing Labels View page output by returning to Layout - Browse View the different layouts using the Layouts menu Print a whole page by creating blank records (30 for mailing labels) Create records for students to include database information on label

15. Hmartin@austinisd.org Avery.com Print ‘same label’ sheets using the online Avery Print Select the Avery Product Follow directions Print to your printer Mac and PC

16. Hmartin@austinisd.org Quick Labels in Word Create a sheet of labels that has ever label looking the same. Tools menu, Create Labels. Choose the Avery Label # Type in the label window Click OK or Make Document Edit sheet as needed

17. Hmartin@austinisd.org Use Student Data in Labels Create a new Word document Insert a table large enough for class data and complete the table. Save the file. Create another new Word document. From the Tools menu, select ‘mail merge’ or ‘data merge manager’.

18. Hmartin@austinisd.org Cont. Student Data in Labels In ‘Main Document’, create labels In ‘Data source’, select the previously created file containing student data. Drag the data fields needed for the label and add any text needed. In ‘Merge’, merge to a new document. Edit as needed.

19. Hmartin@austinisd.org How Will You Use Labels?.

20. Hmartin@austinisd.org Support Handout is online at http://austinschools.org/it/staff/hmartin Support: –The help menu –Avery.com –Your IT facilitator –Hmartin@austinisd.org