1. CASLIN 2006 1 Preservation Needs Assessment for Institutional Planning and Multi-institutional Cooperation Barclay Ogden University of California, Berkeley bogden@library.berkeley.edu

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15. CASLIN 2006 15 Preservation goal: to maintain the collections in serviceable condition for as long as needed, and as cost-effectively as possible.

16. CASLIN 2006 16 Condition Surveys u determine scope and scale of problems

17. CASLIN 2006 17 Needs Assessment u determines scope and scale of problems u recommends solutions u sets priorities for action u targets finite resources to highest priorities u promotes multi-institutional cooperation

18. CASLIN 2006 18 Calipr u software program for automated needs assessment u http://sunsite.berkeley.edu/CALIPR u uses a random sample from the collection with built-in random number generator u 13 questions per sample item u automatically calculates 1) problems, 2) solutions, 3) priorities, and 4) reports

19. CASLIN 2006 19 Housing conditions: 3. fire protection? 4. disaster response plan? 5. good stack conditions? Demand for access: 1. missing? 2. used in past x years? Physical condition: 6. missing parts or pages? 7. broken into pieces, but all there? 8. deteriorated text or images? 9. uncopyable text or images? Institutional value: 10. probably only copy? 11. artifact value? 12. comprehensive collection? 13. would replace, if necessary? Survey questions

20. CASLIN 2006 20 Conservation Treatment SOLUTION CATEGORIES Disaster Response Plan Education Environmental Control Fire Protection Inventory Control Protective Enclosures Rebind and Repair Replacement

21. CASLIN 2006 21 Setting Priorities: Conceptual Model Access + Housing Exposure Exposure + Condition Risk Exposure + Condition Risk Risk + Value PRIORITY Risk + Value PRIORITY

22. CASLIN 2006 22 Determining Exposure: Decision Matrix demandforaccess high low poorgood housing EXPOSURE (high - low) (high - low) highexpmedexp. med.exp.lowexp.

23. CASLIN 2006 23 Determining Risk: Decision Matrix exposure high low poorgood condition RISK RISK (high - none) highrisk med medrisk medrisklowrisk lowrisknorisk

24. CASLIN 2006 24 Setting Priorities: Decision Matrix risk high med low highnormal value PRIORITY (1st - 4th) (1st - 4th) 1st 2nd 2nd3rd 3rd4th

25. CASLIN 2006 25 Management Reports WholeCollection Materials in Demand High Value Materials Materials in Demand

26. CASLIN 2006 26 Targeting Resources Whole collection High Value Materials in Demand in Demand Materials in Demand

27. CASLIN 2006 27 Determining Strategy for Implementation preservationpriority 1 high low preservation feasibility STRATEGYforImplementation now nearterm neartermmed.term 2 3 4 med.term longterm longterm never?

28. CASLIN 2006 28 Benefits of Needs Assessment Determines scope and scale of problems Determines scope and scale of problems Recommends solutions Recommends solutions Sets priorities for action Sets priorities for action Targets finite resources to highest priorities Targets finite resources to highest priorities Promotes multi-institutional cooperation Promotes multi-institutional cooperation - shared concepts and terms - shared concepts and terms - shared priorities - shared priorities

29. CASLIN 2006 29 Tools for Decision-making in Calipr Random sampling to avoid personal bias Random sampling to avoid personal bias Rule sets to teach and assist non-experts Rule sets to teach and assist non-experts Decision matrices to handle multiple factors Decision matrices to handle multiple factors Venn diagrams to target resources Venn diagrams to target resources

30. CASLIN 2006 30 Workshop topic: What kinds of decisions do libraries make that could benefit from decision-making tools like Calipr? What kinds of decisions do libraries make that could benefit from decision-making tools like Calipr?