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JOHN DEIGHAN CHIEF PURCHASING OFFICER ALLEGHENY COUNTY DEPARTMENT OF ADMINISTRATIVE SERVICES DIVISION OF PURCHASING.

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Presentation on theme: "JOHN DEIGHAN CHIEF PURCHASING OFFICER ALLEGHENY COUNTY DEPARTMENT OF ADMINISTRATIVE SERVICES DIVISION OF PURCHASING."— Presentation transcript:

1 JOHN DEIGHAN CHIEF PURCHASING OFFICER ALLEGHENY COUNTY DEPARTMENT OF ADMINISTRATIVE SERVICES DIVISION OF PURCHASING

2 ALLEGHENY COUNTY VETERAN PROCUREMENT GOAL

3 ESTABLISHED BY: Allegheny County Ordinance No OR Passed on July 10, 2012 by Allegheny County Council Establishes “a 5% government – wide goal for participation in the formal procurement process by small business concerns owned and controlled by veterans”.

4 A Veteran is Defined as: “ an individual who is currently serving or has served on active or reserve duty in the United States Army, Navy, Air Force, Marines, Coast Guard or Merchant Marines and who has not been dishonorably discharged from service”.

5 “Owned and controlled by veterans” means: “Not less than 51% of which is owned by one or more veterans or in the case of any publicly owned business, not less than 51% of the stock of which is owned by one or more veterans; and” The management and daily business operations are controlled by one or more veterans or, in the case of a veteran with a permanent and severe disability, the spouse or permanent caregiver of a veteran”.

6 Proof of Ownership and Control “a copy of the United States Department of Defense Form DD214 or a current service identification card for any veteran(s) establishing any business as owned and controlled by veterans under this subsection must be submitted with any bid or proposal together with and proof of business ownership deemed appropriate by the Chief Purchasing Officer”.

7 Formal Procurement Process Any procurement in excess of $30,000 which requires a formal solicitation in the form of a: 1. Invitation for Bid 2. Request for Proposal All formal solicitations are advertised in the local newspaper and posted online.

8 Action Taken By The Purchasing Division Update the County Purchasing Manual Add Veterans Language to All Formal Solicitations Require All Bidders and Proposers to Submit Documents related to Veterans Procurement

9 Update Purchasing Manual Veteran Owned Small Business Policy (VOSB) - As required by Allegheny County Ordinance OR a 5% goal has been established for the purchase of materials, supplies, furnishings, equipment or other personal property and non – professional services from Veteran Owned Small Businesses, the policy to fulfill this goal shall be;  Unless a specific exception is approved in writing by the Chief Purchasing Officer, all solicitations with a projected value of $30,000 or more and issued by the division of Purchasing & Supplies shall contain Veteran Owned Small Business language and forms as approved by the Chief Purchasing Officer.  All bidders and proposers must submit a Veteran Owned Small Business Participation Statement or a Veteran Owned Small Business Waiver Request. Failure to submit a completed form may result in the rejection of the bid or proposal.  Properly completed Veteran Owned Small Business Participation Statements will be reviewed and approved by the Manager of Allegheny County Veteran Affairs.  Properly completed Veteran Owned Small Business Waiver Requests will be reviewed by the Chief Purchasing Officer. The Chief Purchasing Officer at her / his discretion may elect to consult the Manager of Allegheny County Veteran Affairs before approving or denying a Waiver Request.  In the event a low bidder or proposer fails to submit a Veteran Owned Small Business Participation Statement / Waiver Request, or if a submitted Participation Statement / Waiver Request is NOT approved, the vendor shall have a maximum of 10 calendar days to submit an acceptable Participation Statement / Waiver Request. If the necessary document is not received within the required timeframe, the County will have the right to award the contract to the next lowest bidder or proposer.

10 New Solicitation Language Veteran Owned Small Business – Allegheny County and the City of Pittsburgh have an annual goal of not less than five (5) percent participation by veteran-owned small businesses in all contracts. The participation goal shall apply to the overall dollar amount expended with respect to contracts. The County and City, therefore, requires that all prospective Contractors demonstrate good faith efforts to obtain the participation of veteran-owned small businesses in work to be performed under County and City contracts. In order to demonstrate this good faith commitment, all prospective Contractors are required to complete and submit with their bids a Veteran Owned Solicitation and Commitment Form, which details the efforts made by the prospective Contractor to obtain such participation. Failure to submit a Veteran Owned Solicitation and Commitment Form will result in rejection of the bid. Veteran-owned small business is defined by the County and City as a business having one hundred (100) or fewer full- time employees and not less than fifty-one (51) percent of which is owned by one (1) or more veterans, or in the case of any publicly owned business, not less than fifty-one (51) percent of the stock of which is owned by one (1) or more veterans, and the management and daily business operations of which are controlled by one (1) or more veterans. Vendor MUST provide proof of veteran ownership including percentage & name and address of business. For contracts under one hundred thousand dollars ($100,000.00), veteran-owned small businesses shall be exempt from all bonding requirements. THE ATTACHED FORMS (VETERAN OWNED SMALL BUSINESS PARTICIPATION STATEMENT AND VETERAN OWNED SMALL BUSINESS-WAIVER REQUEST) MUST BE COMPLETED AND SUBMITTED WITH ALL BIDS AND PROPOSALS. FAILURE TO SUBMIT THESE DOCUMENTS MAY RESULT IN THE REJECTION OF YOUR BID OR PROPOSAL. Attach copy of vendor’s DD 214 discharge form to participation statement

11 Required Documents Veteran Owned Small Business (VOSB) Participation Statement Veteran Owned Small Business (VOSB) Participation Waiver Request

12 VOSB DATABASE DATABASE OF LOCAL VOSB WILL BE UTILIZED FOR PRIMARY AND SUBCONTRACT OPPORTUNITIES PLEASE COMPLETE A VOSB DATA FORM

13 DOING BUSINESS WITH ALLEGHENY COUNTY

14 ALLEGHENY COUNTY ADMINISTRATIVE CODE CONTRACT AND SOLICITATION REQUIREMENTS $ $9,999 No contract and no solicitation $10,000 – $29,999Contract Required and Informal Solicitation (Request for Quote) $30,000 or GreaterContract Required and Formal Solicitation (Invitation for Bid or Request for Proposal)

15 EXCEPTIONS TO COMPETIVE PROCESS Sole Source Purchases Professional Services ~ Architects ~ Financial Consulting~ Medical Consulting ~ Engineers~ Legal Services Purchases where the Chief Purchasing Officer has determined the competitive process to be impractical or impossible. Those purchases resulting from a declaration of a state of emergency.

16 FORMAL SOLICITATION ALTERNATIVE PIGGYBACK CONTRACTS

17 REQUIREMENTS:  CONTRACT ISSUED BY A QUALIFIED GOVT. AGENCY OR GROUP PURCHASING ORGANIZATION  AWARDED VIA A COMPETITIVE SOLICITATION (IFB OR RFP)  TERMS, CONDITIONS, PRODUCTS AND COST OFFERED THE COUNTY MUST BE THE SAME AS THOSE IN THE CONTRACT TO BE PIGGYBACKED.

18 COMMONLY USED SOURCES FOR PIGGYBACK CONTRACTS STATE OF PENNSYLVANIA, GENERAL SERVICES STATE OF PENNSYLVANIA, COSTARS US COMMUNITIES NATIONAL INTERGOVT. PURCHASING ASSOC.(NIPA) THE COOPERATIVE PURCHASING NETWORK (TCPN) NATIONAL JOINT PURCHASING ALLIANCE (NJPA)

19 HOW TO BECOME A REGISTERED SUPPLIER

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23 SELECT THE OPTION THAT IS BEST FOR YOUR ORGANIZATION A: AUTOMATIC NOTIFICATION: RECEIVE AUTOMATIC NOTIFICATION OF NEW IFB’S AND RFP’S POSTED COST - $49.95 PER YEAR HOW TO BECOME A REGISTERED SUPPLIER

24 SELECT THE OPTION THAT IS BEST FOR YOUR ORGANIZATION B. NO NOTIFICATION: MUST SEARCH WEBSITE BY AGENCY TO IDENTIFY CURRENT OPPORTUNITIES COST - $0 HOW TO BECOME A REGISTERED SUPPLIER

25 ADDITIONAL INFORMATION AVAILABLE ON THE PURCHASING WEBSITE

26 SUPPLIERS GUIDE

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28 OPEN SOLICITATIONS

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31 CONTRACT EXPIRATION REPORT

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33 LISTS ALL CURRENT CONTRACTS INCLUDES SUPPLIER, PRODUCTS/SERVICE, CONTRACT NUMBER, & EXPIRATION DATE POSTED ON THE PURCHASING WEBSITE UPDATED AT LEAST QUARTERLY CONTRACT EXPIRATION REPORT

34 Commodity Groups and Purchasing Agent Assignments

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37 VIEW INDIVIDUAL COUNTY CONTRACTS

38 TO VIEW INDIVIDUAL COUNTY CONTRACTS: CLICK ON “COMMODITY CONTRACTS” LOCATED ON THE LEFT SIDE OF THE PAGE

39 TO VIEW INDIVIDUAL COUNTY CONTRACTS (CONTINUED): IN THE SEARCH FIELD: ENTER THE CONTRACT NAME OR SPECIFICATION NUMBER FROM THE CONTRACT EXPIRATION REPORT

40 TO VIEW INDIVIDUAL COUNTY CONTRACTS (CONTINUED): CLICK SPEC NUMBER TO VEIW IFB/RFP SPECIFICATION AND CURRENT CONTRACT

41 QUESTIONS?


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