Presentation on theme: "2007-2008 Adopted Budget Oakland Unified School District Javetta Robinson, CFO Terrie Williams, Executive Officer of Finance Board of Education Meeting."— Presentation transcript:
Adopted Budget Oakland Unified School District Javetta Robinson, CFO Terrie Williams, Executive Officer of Finance Board of Education Meeting June 27, 2007
1 Introduction Although the District has stabilized its budget, the District is still in fiscal recovery. The Districts enrollment continues to decline; therefore, the District revenues are declining at $5,700 per student. In December 2006, a budget calendar and process were developed. In January and February 2007, the Strategy Group established budget priorities that aligned with the District goals. Network Officers provided input into the budget priorities. In February 2007, the budget priorities were shared with the Board for their input prior to implementation of the budget process. In February 2007, the Principals and Central Office staff received training on the results based budgeting (RBB) tool and process.
2 Introduction Continued…. On a positive note: First, Second and Third Interim Reports for fiscal year were certified as Qualified (no longer Negative). In June 2007, our bond rating from Standard & Poors improved from BBB to BBB+. The raised rating reflects the continued progress and resolution of audit findings and full incorporation of improved financial controls.
3 Budget Summary – Unrestricted General Fund
5 Explanation of Footnotes (A)There was a decrease in revenues from fiscal year to of $16 million primarily due to the following: $11.5 million due to accounting change for recording property tax revenue for charter schools. In the past, it was recorded as revenue for charter schools and expenditures to charter schools. Now it is a revenue pass through (in and out). $3.4 million in mandated costs was received in for prior years is not included in the budget. $1 million due to reduction in square footage charge for facilities for charters schools under MOU agreements to prop 39 rate. (B)There was a decrease in expenditures from fiscal year to of $13 million due to the following: $11.5 million due to accounting change for recording property tax revenue for charter schools. In the past, it was recorded as revenue for charter schools and expenditures to charter schools. Now it is a revenue pass through (in and out).
6 Explanation of Footnotes Continued… Expenditures decreased by $2 million because fire costs will not be loaded in the budget until books are closed. Expenditures decreased by $.3 million due to reduction in total amount allocated to schools due to declining enrollment. However, the schools received more in their per pupil allocation over the previous year. Expenditures decreased by $1 million due to other budget reductions. Expenditures increased by $2.4 million due to the fact that indirect costs going into unrestricted general fund includes calculation on carryover and carryover has not yet been loaded in the budget for Expenditures increased by $.9 million for police service start-up and operating costs over budget.
7 Explanation of Footnotes Continued… (C)In , the District received the remaining $35 million line of credit from the state. All except for funds set aside for IFAS upgrade was transferred to special reserve fund. (D)In , the District is projecting deficit spending in the amount of $1.4 million. The Districts budget does have enough reserves to cover this deficit. However, prior year reserves has been reduced to cover the deficit. (E)The District is projected to end fiscal year will a $6.7 million reserve which will not meet the District 2% state requirement of $8.2 million.
8 Revenue Limit Average daily attendance (ADA) is 37,122 Cost of living adjustment (COLA) is 4.53% Base Revenue Limit is $5, per ADA Estimated Property Tax Revenue is $70,552,842 Lottery Revenues $118 per ADA Unrestricted Revenue $25 per ADA Proposition 20 (Restricted Textbooks) Budgetary Assumptions For Fiscal Year
9 Budgetary Assumptions For Fiscal Year Continued… Base Allocation per Pupil: (General fund) Small School Support – Targeted Instructional Improvement Grant (TIIG) Elementary (< 360 Students) - $461 / student Middle(<300 Students) - $461 / student High (< 400 Students) - $461 / student K-12 (< 500 Students) - $461 / student
10 Budgetary Assumptions For Fiscal Year Continued… School Lifecycle Adjustments (incubated schools): Year-1 School (TIIG) - $ /student (all students) Year-2 School (TIIG) - $ /student (all students) Closing Schools (Expect Success Grant) - $1,200.00/student (all students) Class Size Reduction (CSR) funding State-provided amounts ($1,024/student for K-3, $204/student-hour for 9th) $5 million in Measure E funds is used to supplement CSR and prevents CSR encroachment on the general fund
11 Budgetary Assumptions For Fiscal Year Continued… Salary Increase Per Union Contract AFSCMEN/A AFT Local 771N/A BTCA2.25% OEA1.75% SEIU Local % UAOS2.25% TeamstersN/A District Health Care Cost is expected to increase by 8%. Under current negotiated contracts, employees either contribute either.5 percent of salary or difference between lowest and highest cost health care provider.
12 Enrollment and ADA over time Of the estimated 1,800 student decline in enrollment, the District loses about 50% annually to charter schools. Annual decline in CBEDS enrollment: 2,3111,5732,6332,3083,5701,6611,800
13 Charter Schools The District loses approximately $1,400 to $1,800 per ADA of the total revenue limit per ADA ($5,790.16) that would be used to support Districts educational and operation costs.
14 Historical Summary of Adopted Budget- Unrestricted General Fund At budget adoption, the District has improved its budgeted deficit from $5.8 million in to $1.4 million projected for However, since , the District has closed the books (actual revenues to expense) with a surplus.
15 Historical Ending Balances - Unrestricted General Fund (A) The ending fund balance differs from the beginning fund balance because unaudited actuals was completed in September 2006 and audit report which included audit adjustments was not received until March 2007.
16 Analysis of historical trends At budget adoption, the District has improved its budgeted deficit from $5.8 million in to $1.4 million projected for (see slide #14) Although the District has budgeted a deficit at adoption, the District has closed the books with a surplus (see slide #15 - actual revenues exceed expenditures) due to the following: –One-time revenues (for example, mandated costs revenue) –Salary savings due to vacant positions
17 Historical Ending Balances- Restricted General Fund The District still continues to carryover excess restricted resources. In , the District budgeted a deficit to expend prior year restricted reserve. However, based on past trends the District only builds on the reserve balance because carryover is not expended.
18 Other Funds The Cafeteria Fund is expected to have no surplus or deficit and a projected fund balance of $ 0.2 million. In other words, the budget of revenues to expenditure balances to zero. The Adult Education Fund is expected to have no surplus or deficit and a projected fund balance of $4.1 million. The budget of revenues to expenditure balances to zero. The Child Development Fund is expected to have no surplus or deficit and a projected fund balance of $1.2 million. The budget of revenues to expenditure balances to zero. The Building Fund is expected to have a deficit of $127.6 million to expend prior year reserve remaining from sale of bond on modernization projects. The fund is projected to have a balance of $22.6 million. The Special Reserve Fund is expected to have a deficit of $2.1 million to transfer prior year reserves of $ 2 million for debt repayment and $1.2 million for IFAS upgrade. The fund is projected to have a balance of $29.9 million.
19 Budgetary Concerns The District continues to rely on Measure E and carryover funds for ongoing costs. Therefore, the District has a structural deficit. The District is still facing declining enrollment; therefore, the District will have to downsize its operations to stay solvent. $1.2 million has been reserved to address prior year audit findings in the amount of $911,000 for and an estimated $289,000 for The actual penalty for the audit findings is dependent upon outcome of our recent audit appeal of $8 million in findings. Although the District is moving toward meeting its reserve, the District has long term debt obligation as follows: State loan (new) $32,816,816 State loan (existing) $53,765,439 Certificate of Participation $21,915,000 Total$108,497,255 Remember, the District still has $29.9 million of the line of credit in a special reserve fund.