Presentation on theme: "Proactive Environmental Management System"— Presentation transcript:
1Proactive Environmental Management System Illinois Department of Transportation (IDOT) EMIS ImplementationTRB ADC ConferenceJuly 26, 2011Steve Gobelman, P.E., P.G.S. Babusukumar, P.G.Michael Yesconis1
2BackgroundThe Illinois Department of Transportation (IDOT) maintains over facilities statewide to support the state’s highway maintenance activities.Vehicle Maintenance ActivitiesHandling Hazardous MaterialsUnderground Storage TanksAging FacilitiesDecentralized Environmental Management (facility by facility)IDOT proactively conducted Environmental Compliance Audits (ECAs) at 150 facilities and identified high priority environmental compliance issues.The next step was to implement a solution to address the environmental issues found during the ECAs.
3Implementation Approach Environmental Compliance Audits performed at facilities to establish high priority issues and a baseline.Procedures and Technical Guidance documents were developed to manage high priority concerns as a part of an initial Environmental Management System (EMS).To facilitate the implementation of the EMS a Web-based Environmental Management Information System (EMIS) has been developed to provide a consistent and centralized approach to EMSAsset Inventories to define inspection targets which are now being conducted during the ECA’s..
4Implementation Approach Engage the End Users of the EMIS through meetings and informational overview documents (FAQs).Training for each district is conducted on-site at their respective district headquarters. Users are also provided an EMIS Quick Start Guide for reference after training.This EMIS has been implemented in IDOT’s District 8 which contains 25 maintenance facilities and is currently being expanded to the other IDOT districts (3 districts in 2011 and the final 5 districts in 2012), totaling over 300 facilities.
5Examples of Environmental Compliance Issues Summary of Issues:Uncovered salt storage resulting in stressed vegetation and impacts to local waterways.Tanks that were leaky tanks and lacking proper labeling and secondary containment.Improperly maintained Oil Water Separators and inlet filter units.Improperly stored waste and hazardous materials.Resulting EMS Procedures:Salt StorageBulk Oil ProductsSolvent-based Parts WashersHazardous Waste StreamsUniversal WasteUsed OilFilters & Fuel FiltersUnderground Storage TanksOil/Water Separators / Inlet Filter UnitsStormwater Drainage Pathways5
6Examples of Environmental Compliance Issues Impact to Stormwater (Salt Containing Prussian Blue)Impact to Storm Water6
7Examples of Environmental Compliance Issues Stressed Vegetation From Salt RunoffStressed Vegetation From Salt Runoff7
8Examples of Environmental Compliance Issues Leaky Waste Oil TankLeaky Tanks8
9Examples of Environmental Compliance Issues Sludge in Oil Water SeparatorOil Water Separator Requiring Maintenance9
10Examples of Environmental Compliance Issues Lack of Secondary Containment and Tank LabelsImproper Labeling10
11Examples of Environmental Compliance Issues Potential Waste Stored in Open ContainersImproperly Discarded Empty Drums11
12Examples of Environmental Compliance Issues Parts Washer with Solvents Left Open When Not in UseUnsecured Gas Cylinders12
13Examples of Environmental Compliance Issues Dilapidated Buildings/ Unsafe ConditionsUnsafe Structures13
14Examples of Environmental Compliance Issues Improperly Stored Used BatteriesImproper Storage of Flammable Material14
15Examples of Environmental Compliance Issues Improper Disposal of Oil Filters in TrashClogged Drains/Impact to Storm Water15
16Paper-Based EMS Procedure Documents EMS to EMISPaper-Based EMS Procedure Documents
17System Features Main Menu/User Tasks Inspections Issue Identification and ResolutionTechnical Guidance & Facility MapsAsset InventoriesWaste and Bulk Product ManagerReporting & Analysis
23Issue ResolutionOnce issues are logged they can be resolved in 3 different ways:Field Resolved – The inspection finds an issue that that was resolvable during the inspection (i.e., cover a pile of salt).Self-Assigned – The inspection finds an issue that he/she can resolve, but cannot attend to it during the inspection.Notify Field Engineer – The inspection finds an issue that needs Field Engineer support or escalation.
24Issues Awaiting Assignment Issues in the Issues Task window on the EMIS home page. These are currently unassigned and awaiting assignment from the inspections Field Engineer.
29Waste Management Features Waste Inspection Checklist - Identify issues in the storage and handling of Waste at each facility” (labeling, storage, secondary containment)Waste Inventory Form - Provides inputs to track accumulated Waste stored at each facilityWaste Shipping Tracking -Tracking of where the waste is being transported to and by whom. The Pickup Date, Transport From, Transport To as well as Transporter can be tracked for any given shipment by facility.Request Waste Pickup Notifications – Allows system users to request a waste pickup if capacity to store those waste streams are low. Notification goes to IDOT Waste Specialist. Allows for more efficient pickup/disposal logistics.
31EMIS Waste ShippingThe last step in the Waste process is the Waste Shipping feature that allows for the tracking of where the waste is being transported to and by whom. The Pickup Date, Transport From, Transport To as well as Transporter can be tracked for any given shipment by facility.
32Bulk Product Tracking/SPCC The EMIS provides a Bulk Product Inventory form with the ability to determine if an SPCC plan is required at a given facility based on the amount of bulk product being stored on-site along with associated reports to assist in the tracking of bulk product at each facilities.Reports provide several ways to query and report on Bulk product inventories and SPCC status. Examples provided on the following slide.
35EMIS Top FindingsAre stormwater inlet protection devices provided when no secondary containment is provided?Locate liquid salt storage tanks away from storm drains, trenches or ditches that lead off site. If this is not possible, provide appropriate inlet protection devices such as storm drain covers to be used when transferring liquid salt or in the event of a leak.Are outdoor stockpiles of potential pollutants (e.g., batteries, oil products, salt, scrap metal, etc) covered?Is this AST equipped with secondary containment?Are all hazardous waste containers stored on secondary containment?
36EMIS Features Review User-friendly and intuitive interface Build specifically for IDOT’s workflow requirementsWeb-based Portal provides a custom user experience based upon their role in the systemElectronic notification of Task AssignmentsElectronic Inspection Checklists for all EMS ProceduresCorrective Action / Issue Resolution and Issue Prioritization featuresAsset ManagementRobust Reporting and Task Tracking tools
37Benefits of the EMS & EMIS Protecting public health and environmentEffective compliance with regulatory requirementsImprove IDOT’s public image as a green organizationFacilitate efficient fiscal planning and prioritization of environmental issuesManage challenging environmental issues with top-to-bottom engagement of all IDOT stakeholders from a central Web-based systemPotential integration of the EMIS into other IDOT systems (Asset / Work Order Management)
38Contact InformationSteven Gobelman, P.E., L.P.G.IDOT Bureau of Design & Environment(217)S. Babusukumar, P.G.Weston Solutions, Inc(847)Michael Yesconis(610)3838