1.  SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report Templates Company Reports and Comparison Reports Cash Flow Tax Reports Contents

2.  SAP AG 2003 Period-End Closing and Reporting: Unit Objectives At the conclusion of this unit, you will be able to: Post deferrals Determine exchange rate and conversion differences, and post them automatically Perform period-end closing of revenue and expense accounts Create financial report templates and run company and comparison reports Generate cash flow and tax reports

3.  SAP AG 2003 Period-End Closing and Reporting: Course Overview Diagram Financials Period-End Closing and Reporting Banking ServiceHuman Resources

4.  SAP AG 2003 Period-End Closing and Reporting: Business Scenario Certain closing operations must be carried out by the Accounting department at the end of every period. You can use the adjusted data to compile company reports and produce the required statutory statements.

5.  SAP AG 2003 Deferrals with Automatic Reversals Deferred Expenses 10060  100 Expenses 100 Vendor  Post Invoice Post Deferral Reverse Deferral     60     Old Year New Year Old YearNew Year

6.  SAP AG 2003 Doubtful Debts Due Date of Invoice 25% Time + x Days + y Days + z Days 50% 30% 1000 Control Accounts For Receivables 250 Control Accounts For Doubtful Debts Customer 1000 250 Doubtful Debts Journal Entry

7.  SAP AG 2003 Exchange Rate Differences, Conversion Differences Account in Foreign Currency 10 LC Exchange Rate Differences 10 LC 200 LC 100 FC 190 LC 100 FC Non-Valuated Bal. Valuated Balance Valuation Reject Proposal Accept and Post Proposal or Proposals from Difference Postings

8.  SAP AG 2003 Period-End Closing Revenues Account Period-End Closing Account 12 1 Expense Account 2 Reject Proposal Accept and Post Proposal or Proposal from Difference Postings 4 3 XYXY X Y Retained Earnings Account 3 4 Y X

9.  SAP AG 2003 Creating a New Fiscal Year Fiscal Year 2003 Fiscal Year 2004 Company X (04) Fiscal Year 2004 Year Transfer: 1.System Initialization and General Settings, Print Documents, and User Queries 2.G/L Accounts, business partner master records, and item master records 3.Documents of selected document types 4.Balances of G/L and business partner accounts, item stocks Company X Fiscal Year 2003 Company X (03) Year Transfer

10.  SAP AG 2003 Financial Report Templates General Ledger Level 1 Assets Liabilities Cap. + Res. Turnover Cost of Sales Operating C. Non-Operating Tax + Extr. Template for Balance Active Accounts Liabilities. Cap. + Res. Profit Period Passive Accounts Assets Template for P&L = Gross Profit* = Operating Profit* + Turnover - Cost of Sales - Operating Costs +/- Non-Operating Inc. and Exp. = Profit after Financing Expenses* +/- Taxation and Extraordinary Items = Profit Period* * Default Subtotals

11.  SAP AG 2003 Editing a Financial Report Template Template for Balance Liabilities. Cap. + Res. Profit Period Assets Template for P&L = Gross Profit = Operating Profit + Turnover - Cost of Sales - Operating Costs +/- Non-Operating Inc. and Exp. = Profit after Financing Expenses +/- Taxation and Extraordinary Items = Profit Period Level 1... Creditors Due Within One Year Creditors Due After One Year Level 3 Bank Loans & Overdrafts Accruals & Deferred Income... Level 4 Bank Loans Due < 1 Year Other Loans Due < 1 Year Level 5 Current Liabilities Level 2 Long Term Liabilities Ordinary Share Capital Called Up Share Capital... Titles Accounts Dummy Titles

12.  SAP AG 2003 Cash Flow Report Totals and Balances (Per Time Interval) of: Cash accounts Clearing accounts for credit cards Customer accounts Vendor accounts Cash Flow Report Clearing accounts for checks

13.  SAP AG 2003 Tax Postings and Tax Report Input Tax VAT Customers Vendors Sales Tax Input Tax Input Tax: Tax Receivables Sales Tax: Tax Liabilities Tax Authority Tax

14.  SAP AG 2003 Tax Groups for EU Sales Report ExpenditureVendor Acquisition Tax (Input Tax) Acquisition Tax (Sales Tax) Tax Group

15.  SAP AG 2003 Period-End Closing and Reporting: Unit Summary You are now able to: Post deferrals Determine exchange rate and conversion differences, and post them automatically Perform period-end closing of revenue and expense accounts Create financial report templates and run company and comparison reports Generate cash flow and tax reports