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SAP R/3 Financial accounting overview Martin Richter SAP R/3 Financial accounting.

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Presentation on theme: "SAP R/3 Financial accounting overview Martin Richter SAP R/3 Financial accounting."— Presentation transcript:

1 SAP R/3 Financial accounting overview Martin Richter SAP R/3 Financial accounting

2 Company code Independent accounting entity = Company code

3 Client MTP 400 Company code P001 Company code DE01 Company code GB01 Plant 1 (Praha) Plant 2 (Zlín) Plant 1 (Praha) Plant 2 (Zlín) Plant 4 (Otrokovice) Storage location 1 Storage location 2 Material Management basic organization structure

4 Organization structure – MM status

5 Client MTP 400 Company code P001 Company code DE01 Company code GB01 Sls. Org (Czech Rep.) Sls. Org DE01 (Germany) Sls. Office 1 … Sls. Org GB01 (United Kingdom) Sls. Office 2 Sls. Office 3 Sls. Group 1 Sls. Group 2 Sls. Group 3 … Sls. Office 1 Sls. Group 1 Sls. Group 2 Sls. Group 3 Sls. Off. … Sales organization structure

6 Organization structure – SD status

7 Chart of accounts M001, P001 Chart of accounts Company code DE01Company codeGB01Company code AT01 ES01 FR01 IE01 IT01 Chart of accounts Company code P001 Chart of accounts M001 Chart of accounts P001

8 Overview diagram FI SD CO General ledger FI- GL FI- AA FI- AP FI- TV FI- BL FI- AR MM Balance sheet P&L...

9 General ledger and Subsidiary ledgers Subsidiary ledgers postings CustomersVendors General ledger postings Output VAT Input VAT RevenuesCosts Payables Receivables

10 Chart of accounts data Company code data GL account number, bilance or PL account, Description,… General ledger master data Account currency, Tax relevance, Reconciliation account, OI management Account group (BIL,PL, CASH,…) General ledger master data

11 General data Company code data Address, VAT Id, Marketing data, Contact persons, Unloading points,… Vendor master data Purchasing organisation data Account mngmt, Payment trans., Correspondence,Insurance, … Purchase order currency, Terms of payment, … Account group (TUZ, ZAHR, CGS,…) Partner roles (AG, WE, PY, RG,…) Vendor master data

12 General data Company code data Credit data Address, VAT Id, Marketing data, Contact persons, Unloading points,… Customer master data Sales organisation data Account mngmt, Payment trans., Correspondence,Insurance, … Credit limit, Credit limit used, Risk categ., Payment data,… VAT clasif., Cust. group, Partner roles Customer hierarchy, Pricing data, … Account group (ZCG1, ZCG2, ZCG3, ZECG,…) Partner roles (AG, WE, PY, RG,…) Customer master data

13 Accounting document Initial Screen 1. Item screen 2nd line item screen Order of screens Document header entry Access to First line item Entry of first doc. line item Accessto second line item Entry of second lineitem Accessto third line item additional line item screens

14 Account balance, list of items Line item list ORIGINAL DOCUMENT Optically archived Account January February March April Account Balance display Line items Document 03/18/ Optional

15 Logistic Invoice Verification Purchase order Goods receipt Invoice receipt Vendor GR/IR MM FI No document Material GR/IR Line items Document GR/IR Vendor Tax Line items Document Material stock or consumption Material document Goods receipt MM FI Purchase order Order amount MM Invoice verification document

16 GR/IR Analysis Balance Sheet Liabilities & equity... Appendix GR/IR account GR/IR correction 20 Shipped but not billed 20 Balance Sheet Assets... Appendix GR/IR account GR/IR correction 20 Billed but not received 20 or

17 Sales process - postings Sales... Line items Document Outbound delivery SDFI No document Sales order Outbound delivery TransferorderGoods issue Billing Picking Goods issue SDFI Billing document... Line items Invoice MM SD Shipping

18 Payment procedure Transfer Aviso List of items Euroscheck Cheque Payments Payments settings settingsParameters Master Master data data Documents Proposal list Proposal list Payment list Payment list Payment proposal Payment run Print program Proposal change change

19 Dunning procedure Master data Documents List of dunned items Dunn.run  Dunn.level  Dunn.block Sample print - Dunning run - Print - Dunning List of letters dunnings Dunning settings Parameters

20 Assets accounting - overview C Asset Accounting Accounts for buildings Business equipment 1000 Asset Asset class 2000 Assets under construction Low-value assets Buildings Machinery Standard assets

21 Assets accounting – Asset class, depreciation areas Asset xy in year 200X Legal Cost accounting Parallel valuation Trade law Asset valueDepreciationRemaining value

22 Bank transfers Customer OI2 Incoming paymentst 21 Bank 1 Open item Incoming bank transfers Outgoing bank transfers Bank 2 Outgoing payments 21 Vendor 1OI Account statement Bank accounting session Payment programOpen item Account statement subledger accounting session Account statement bank accounting session

23 Overview: General ledger closing Legal tasks Technical/organizational tasks Block posting periods for G/L accounts Open special periods for G/L accounts Balance carry forward program Technical reconciliation Foreign currency valuation of open items and liquid assets Make accrual/deferral postings Balance audit trail Closespecial periods for G/L accounts Create financial statements Begin of new fiscal year Time line Accruals/deferrals, GR/IR analysis Balance sheet / P&L adjustment Reporting

24 Accruals Deferrals for Revenues &Expenses Expenses Periods 120 Anticipated accruals/deferrals Transitory accrual/deferrals 10 Invoice 10 Example: Accrual of expenses

25 Financial accounting - reporting Consolidated report (EU) Law Other legally required reports Company code reporting VAT tax reports Tax authority


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