1. Sustainable ICT in Your University or College by Nicola Hogan EAUC’s Sustainable ICT Project Manager and Rob Bristow e-administration Programme Manager JISC

2. Background Information on the Project…. why are we rolling out this project ? Government Legislation : The 2008 Climate Change Act set a target to reduce Carbon emissions by 26% by 2020 (1990 levels). ICT use accounts for 2% of CO 2 emissions worldwide. The FHE sector uses almost 1.5 million PC’s, 246,000 printers and 238,000 servers. Emits > 500,000 tonnes of CO 2 Annual ICT related energy bill for the FHE sector : £116 million

3. Background Information on the Project…. why are we rolling out this project ? The extraction and processing of materials that go into the manufacture of ICT equipment has a very heavy environmental footprint A study (IVF, 2007) a European PC and 17” monitor = 20kgs of materials. A PC and Monitor’s life cycle will include the disposal of 37kgs of non hazardous waste and 0.7kgs of hazardous waste.

4. Background Information on the Project…. why are we rolling out this project ? The production of a PC & monitor will consume.. 3,244 mega joules of energy 920 litres of process water Create.. 193 kgs of greenhouse gasses also release heavy metals, contribute to acid rain and other air, soil and water pollutants. We still need to educate via the use of technology just more sustainably.

5. Principle Aims of the Sustainable ICT Project To help Universities and Colleges across the UK become more sustainable in their choice and use of ICT systems To reduce their energy use To reduce their CO 2 emissions To save money on their energy bills.. U&C’s will also benefit from… Improving their “green credentials” : increase in college applications, help with funding and avoid penalties.

6. An Outline of the Projects Methodology.. 1. Create awareness of the project through e- mails, flyers, workshops, attendance at conferences etc. 2. Recruit 16 Universities and Colleges across the UK (8 in York & Humberside Region and 8 in the London Region). 3. Establish an ICT systems baseline-dataset for each of their institutions through the use of the SusteIT Tool. 4. Set a time-frame for improvement (15-18 months) with progress updates at the half-way stage.

7. An Outline of the Projects Methodology…cont. 5. Identify where and how their ICT systems can be improved 6. Offer guidance and support throughout the course of the time-frame by offering consultancy support and sector support etc. 7. Re-calculate their ICT systems baseline-dataset (using the SusteIT tool) thus demonstrating improvement. “Before and After” of energy use and CO 2 emissions

8. Sustainable Improvements in Technology Possible sustainable options are : Printing Centers : Having a centralized printing center is more efficient in terms of 1 Energy use : switch to powersave, economode or switch off 2. Paper use : setting printers to print double sided by default, reuse scrap paper, monitor paper use.

9. Sustainable Improvements in Technology cont.. PC Power-down: Computers that automatically shut off when not in use. Virtualization : Applies to Data Centers and Servers : where servers used to perform only 1 function now it serves 2 or 3 and operates more efficiently, is smaller in size, is typically no longer on site. Not having a large number of servers means not paying for its associated running costs i.e. energy, space, staff and air conditioning systems.

10. Sustainable Improvements in Technology cont.. Data Centers : Made more efficient through correct placement of equipment to optimize flow of cold air/natural cooling when weather allows it. (WLC, 20% red. in data center running costs by vented door). Thin Client Technology : Using smaller more streamline, more compact equipment : e.g. going from a 20kg desktop to a laptop or notebook.

11. Sustainable Improvements in Technology cont.. Cloud Computing : Computer resources are delivered over the Internet by external service providers. Where before you may have had a university e-mail address, university linked schedules, timesheets etc., the responsibility for delivering the service will be given to a service provider such as Google or Amazon. Mix & Match of sustainable ICT, implement more than one sustainable option and all have proven successful in CO 2 emission reduction.

12. Scotland’s Success Stevenson College: Anticipating a cost savings of £70,000, in reduced energy costs since using server virtualization. QMU : Anticipating energy savings of 70,000 kWh of energy through replacement of conventional PC’s with thin client ones and automatic shutdown of non 24/7 PC hardware. Angus College : Reduced overall ICT power consumption by 15% through power-down

13. How you can get involved ? If your University or College is located in the York & Humberside region or in the London region, you are a candidate for participation. Once you’ve agreed to participate in the project, we ask that you.. 1. agree to stay the course of the project, 2. produce ICT system datasets as required and 3. provide us with a point of contact.

14. How you can get involved If you are not one of the participants you can still benefit from the project by receiving information via e-mails, checking out the EAUC’s website and tracking the projects progress. Won’t have the benefit of consultancy support but you will benefit from learning about what other institutions have achieved, hurdles they faced, how they overcame them etc.

15. Using the SusteIT Tool Very straight forward : Gather your institutions ICT system baseline-dataset. Include facts and figures on : number of ICT equipment pieces, energy usage (kWh’s) and running times (hrs) on.. HPC’s, Servers, PC’s & Monitors, Networks, Phones, Imaging, and AV equipment.

16. Using the SusteIT Tool The SusteIT Tool is very user friendly : with 1.sections of information for guidance 2. all ICT equipment listed 3. easy to flip between data sheets 4. Colour co-ordinated for ease of use Yellow : Energy Use; Blue: Number of pieces of equipment, Green: Categories of equipment.

17. Why get involved ? Legislation ….( 1 st slide) 1. Part of The Commitment to Climate Change { The 2008 Climate Change Act set a target to reduce Carbon emissions by 26% by 2020 or by 80% by 2050 (1990 levels).} 2. HEFCE (2008) have stated that it is committed to reducing its ICT related emissions { “make sustainable development a central part of our strategy for the future development of the higher education sector” … http://www.hefce.ac.uk/pubs/hefce/2008/08%5F18/08_18.doc

18. Why get involved ? U&C’s will achieve savings in.. 1. Energy costs… running ICT systems and associated costs : cooling the server rooms, lighting computer rooms, etc. 2. Space …no longer need as much server rooms, desk space for PC and printers are reduced etc. 3. Staff … staff’s time is freed-up by not having to deal with as many technical issues. 4. CO2 emissions

19. Upcoming Sustainable ICT Events.. Workshop on “ Improving Data Centre Efficiency: Temperature Control, Virtualisation & Other Measures”: being held at the University of Sheffield on March 30 th. May 6 th, in the York & Humberside Region. Scottish participants will present on: success in participating in the ICT project, use of the SusteIT Tool, quick wins, etc Printing Workshop in London in late May.

20. Any Questions or Comments Nicola Hogan’s Contact Details. E-mail : Nhogan@eauc.org.ukNhogan@eauc.org.uk Phone : (01242) 714321 Twitter: NicICT Web page : www.eauc.org.uk/projectswww.eauc.org.uk/projects Also check out www.jisc.ac.uk/whatwedo/programmes/greeningict/icte nergy.aspx www.jisc.ac.uk/whatwedo/programmes/greeningict/icte nergy.aspx www.jisc.ac.uk/publications/programmerelated/2009/su stainableictfinalreport.aspx