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Practical Aspects of Thorough and Effective Inspections.

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Presentation on theme: "Practical Aspects of Thorough and Effective Inspections."— Presentation transcript:

1 Practical Aspects of Thorough and Effective Inspections

2 Reasons for Thorough and Effective Inspections Identify problemsIdentify problems Assess compliance with regulationsAssess compliance with regulations Evaluate the potential for problemsEvaluate the potential for problems

3 Pre-inspection Activities Define the inspected facilitys processesDefine the inspected facilitys processes Determine the types of products manufactured or producedDetermine the types of products manufactured or produced

4 Determine the types of equipment utilized in the processesDetermine the types of equipment utilized in the processes Use or raw materials and cleaning solventsUse or raw materials and cleaning solvents

5 Determine waste streamsDetermine waste streams Obtain process flow diagram and plant layoutObtain process flow diagram and plant layout

6 Review requirements of permits and permit applicationsReview requirements of permits and permit applications Determine applicable regulations, limits based on the type of industry or individual operations within facilityDetermine applicable regulations, limits based on the type of industry or individual operations within facility

7 Compliance history ( Caution, not pre-judgment)Compliance history ( Caution, not pre-judgment) Problem areas (Noncompliance history)Problem areas (Noncompliance history)

8 Residential area- potential source of complaints due to odors, visible emissions, fugitive dust and noise.Residential area- potential source of complaints due to odors, visible emissions, fugitive dust and noise. Area SurveillanceArea Surveillance

9 Other industrial/commercial sites in area – may contribute or be true source of emissions or odors as part of a complaint investigation. Other industrial/commercial sites in area – may contribute or be true source of emissions or odors as part of a complaint investigation. Observe and sketch diagram of stack and wall exhausts.Observe and sketch diagram of stack and wall exhausts.

10 Onsite and Entrance Meeting Activities Discuss inspection with involved personnel.Discuss inspection with involved personnel. Discuss preliminary assessment of facility based on pre-inspection information gathered.Discuss preliminary assessment of facility based on pre-inspection information gathered.

11 Onsite and Entrance Meeting Activities (Contd.) Resolve question related to stacks. Exhausts points, emissions or odors observed and permits.Resolve question related to stacks. Exhausts points, emissions or odors observed and permits.

12 Request what information you need for later review (i.e. Raw material usage, material safety data sheets, records regarding compliance or required by permit conditions).Request what information you need for later review (i.e. Raw material usage, material safety data sheets, records regarding compliance or required by permit conditions).

13 Finally, most important discuss safety issues. Finally, most important discuss safety issues. What types of safety equipment What types of safety equipment are required or needed ? are required or needed ? Areas of particular caution ? Areas of particular caution ?

14 Finally, most important discuss safety issues (continued). Finally, most important discuss safety issues (continued). Emergency rescue evacuation Emergency rescue evacuation locations? locations? Meteorological (i.e. precipitation, Meteorological (i.e. precipitation, lighting, heat, cold, etc.) related lighting, heat, cold, etc.) related issues for outdoor inspections? issues for outdoor inspections?

15 Facility Inspection Tour Process-flow tour of facility Process-flow tour of facility Start with receiving and raw Start with receiving and raw material storage (i.e. tank material storage (i.e. tank identity, capacity and stored identity, capacity and stored material). material).

16 Facility Inspection Tour Contd. Material preparation areas (i.e. Material preparation areas (i.e. cutting, grinding cleaning, cutting, grinding cleaning, degreasing, etc.). degreasing, etc.).

17 Formulation areas (reactors, Formulation areas (reactors, mixing vessels, heat treating mixing vessels, heat treating spraying, lamination, baking spraying, lamination, baking coating, etc.). coating, etc.).

18 Assembly areas (welding, Assembly areas (welding, soldering, gluing, etc.) soldering, gluing, etc.) Product storage, loading and Product storage, loading and packing packing Identify waste streams Identify waste streams

19 Facility Inspection Exit Meeting Discussion of inspection observationsDiscussion of inspection observations Resolve questions regarding exhaust points, observed emissions, process equipment, control equipment, storage activities and detected odorsResolve questions regarding exhaust points, observed emissions, process equipment, control equipment, storage activities and detected odors

20 Facility Inspection Exit Meeting Contd. Review records and information requested during entrance meetingReview records and information requested during entrance meeting

21 Compare equipment identified on permits with equipment observed during the inspection and resolve differences and the need for additional permit applicationsCompare equipment identified on permits with equipment observed during the inspection and resolve differences and the need for additional permit applications

22 Conduct one last area surveillance and return to facility to resolve any questions or concerning stacks, control equipment, emissions, odors, etc. and return to facility if necessaryConduct one last area surveillance and return to facility to resolve any questions or concerning stacks, control equipment, emissions, odors, etc. and return to facility if necessary

23 Inspection Report Review all the information (notes observations, data, calculations, etc.) gathered about the facilityReview all the information (notes observations, data, calculations, etc.) gathered about the facility

24 Inspection Report Contd. Start with a draft, complete as much of the report as possible, even if all the data is not yet availableStart with a draft, complete as much of the report as possible, even if all the data is not yet available Remember the purpose of the inspection in writing the reportRemember the purpose of the inspection in writing the report

25 Include other observations, information, findings and conclusions that may not be directly related to original purpose, but which have a direct impact on facility compliance issuesInclude other observations, information, findings and conclusions that may not be directly related to original purpose, but which have a direct impact on facility compliance issues

26 Final Comments Remember, the most important aspect of conducting a thorough and effective inspection is to develop an organized plan of approachRemember, the most important aspect of conducting a thorough and effective inspection is to develop an organized plan of approach

27 Final Comments Contd. Starting and focal points of strategy is the purpose of the inspectionStarting and focal points of strategy is the purpose of the inspection Avoid tunnel vision; be observant and cover as many aspects of the facility as possibleAvoid tunnel vision; be observant and cover as many aspects of the facility as possible

28 Take notes, do not rely on memory of what you have seen, questions you may want to ask and points you want to cover.Take notes, do not rely on memory of what you have seen, questions you may want to ask and points you want to cover. Having notes and diagrams can make a complicated inspection more manageable and effectiveHaving notes and diagrams can make a complicated inspection more manageable and effective

29 Additional Training Resources U.S. EPA Education and Outreach GroupU.S. EPA Education and Outreach Group U.S. EPA Compliance and Enforcement U.S. EPA Compliance and Enforcement LADCO Other Consortiums Training CoursesOther Consortiums Training Courses


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