1. Clay County IIIP Evaluation Project

2. Clay County 101 Clay County 101 Components of evaluation plan Components of evaluation plan Results of surveys Results of surveys  Themes  Recommendations Revised interagency agreement Revised interagency agreement Self-evaluation matrix Self-evaluation matrix Next steps Next steps

3. Clay County 101

4. Demographics Population: 51,299 Population: 51,299 Median age 32.3 Median age 32.3 Poverty rate: 12.4% (Cass/Clay rose to 13.4 in 2007) Poverty rate: 12.4% (Cass/Clay rose to 13.4 in 2007) Five public school districts (plus YES) Five public school districts (plus YES) District Town pop. School pop. Moorhead36,3355292 DGF60101307 Hawley4177899 Barnesville3232798 Ulen-Hitterdal1448286

5. School population 2007-2008 District Enrollment, special populations table, MDE District School pop. Free/red.(K12) Special ed. (K12) Moorhead52921602/30.2775/14.6 DGF1307374/28.6121/9.3 Hawley899147/16.3111/12.3 Barnesville798173/21.796/12.0 Ulen- Hitterdal 28685/29.742/14.7

6. Evaluation Plan Components Surveys - current IIIP teams Paper surveys to parents Surveys to professionals Online Paper Focus groups with parents Surveys - families of children who used to have IIIPs but who don’t anymore Sample goals on IIIPs Survey - parents whose children have IFSP

7. Survey Results 1. I was/parents were asked to share my parent page at the beginning of the team meeting. 2. I feel that the team listened to my ideas. 3. The plan considered the needs of my/the child.

8. 1 = strongly disagree 5 = strongly agree ?ParentsProfessionals 54 Total 4&5 54 127.318.245.523.934.358.2 245.536.481.922.754.577.2 336.445.581.834.353.788.0

9. 4. My/the child's goals from the family page were included in the process and planning. 5. My/the child's strengths were used in developing the plan. 6. My/the child's IIIP includes global goals. 7. I feel I am knowledgeable about IIIP.

10. ?ParentsProfessionals 54 Total 4&5 54 430.040.070.022.438.861.2 530.050.080.028.449.377.7 622.233.355.515.444.660.0 710.060.070.010.443.353.7

11. Survey Results - Questions Do you think the IIIP is effective in coordinating services at home, in the community and at school to build on your child’s strengths? Why or why not? Based on your experience, does using the IIIP make a difference in your/the child’s progress? If so, please explain.

12. Please describe a success story or two that illustrates how the IIIP has made a difference! What elements of the IIIP process (or document) do you think work well?

13. What elements of the IIIP process (or document) pose challenges to your child’s/the team? Describe the atmosphere of collaboration among team members (parents, school personnel, social worker and other service providers).

14. Survey Results - Themes Success of teams depends on: Success of teams depends on: parent involvement and parent involvement and the commitment of professionals. the commitment of professionals. Professionals: Professionals: IIIP encourages parent involvement. Parents: feel that their ideas are heard at IIIP meetings.

15. Survey Results - Themes A challenge: A challenge: feeling too rushed at meetings to adequately complete all portions of the IIIP document.

16. Survey Results - Themes Another Anotherchallenge:paperwork Duplication – agencies still use their own plans in addition to the IIIP Duplication – agencies still use their own plans in addition to the IIIP Access to the document Access to the document Relevant data is not contributed to the document in a consistently timely manner Relevant data is not contributed to the document in a consistently timely manner

17. Survey Results – Recommendations - ONE All team members should know the process and hold each other responsible for following it. All team members should know the process and hold each other responsible for following it. Meeting length Meeting length Meeting agenda Meeting agenda Core descriptions Core descriptions Follow-through & accountability Follow-through & accountability Global goals Global goals

18. Survey Results – Recommendations - TWO Increase the commitment to interagency work on behalf of children with special needs by: Increase the commitment to interagency work on behalf of children with special needs by: Ensuring that all team members are trained in the interagency process and use of the IIIP planning document. Ensuring that all team members are trained in the interagency process and use of the IIIP planning document. Conducting training sessions on a regular basis. Conducting training sessions on a regular basis. Revising training materials Revising training materials

19. Survey Results – Recommendations - THREE Increase the percentage of eligible children using IIIP by ___% over the next year. Increase the percentage of eligible children using IIIP by ___% over the next year. Survey Results – Recommendations - FOUR Survey parents & Survey parents & professionals again next year to see if any improvement have been made in these areas.

20. Interagency Agreement

21. Self-evaluation Matrix Strategies are in place and are reviewed and updated annually to assure the identification of all eligible children. Strategies are in place and are reviewed and updated annually to assure the identification of all eligible children. Written policies are in place and reviewed and updated annually to assure the coordinated system is available to all eligible children. Written policies are in place and reviewed and updated annually to assure the coordinated system is available to all eligible children. Data is maintained on the number of children eligible for the coordinated system and the number participating and reviewed annually. Data is maintained on the number of children eligible for the coordinated system and the number participating and reviewed annually. Annual goals are established for increased family participation. Annual goals are established for increased family participation.

22. Self-evaluation Matrix (cont.) Coordinated Interagency assessment of strengths, needs, concerns of child and family as it related to the child’s disability. Coordinated Interagency assessment of strengths, needs, concerns of child and family as it related to the child’s disability. How services are explained to the family. How services are explained to the family. How participants obtain training on implementation of the coordinated system. How participants obtain training on implementation of the coordinated system.

23. Self-evaluation Matrix (cont.) Dispute resolution Dispute resolution The process that agencies use when a dispute arises between the agencies involved in the coordinated system. The process that agencies use when a dispute arises between the agencies involved in the coordinated system. The process that is used when a dispute arises between the coordinated system and families. The process that is used when a dispute arises between the coordinated system and families.

24. Next steps Revise training materials Revise training materials Train parents & professionals Train parents & professionals Create a binder of IIIP resource materials (including a policy manual, address gaps identified in self-evaluation matrix) Create a binder of IIIP resource materials (including a policy manual, address gaps identified in self-evaluation matrix) Unfinished items from our plan: Unfinished items from our plan: Sample goals on IIIPs Sample goals on IIIPs Survey for parents whose children have IFSP Survey for parents whose children have IFSP

25. And finally --- Thank you!!!!