1. L4-S1 ER Diagrams 2003 SJSU -- CmpE Database Design Dr. M.E. Fayad, Professor Computer Engineering Department, Room #283I College of Engineering San José State University One Washington Square San José, CA 95192-0180 http://www.engr.sjsu.edu/~fayad

2. L4-S2 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad 2 Lesson 4: Entity Relationship Diagrams (ERD)

3. L4-S3 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad Lesson Objectives 3 Understand the notation of ERDs Learn how to do ER Analysis Illustrate examples for ERDs

4. L4-S4 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad E-R diagrams (ERDs): –Identify major ingredients, entities, of a complicated situation –Identify characteristics, attributes, of the major ingredients –Uncover and analyze interconnections, relationships, among the major ingredients –Assess various aspects of the relationships 4 What Is Entity-Relationship Diagrams?

5. L4-S5 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad ERD – Chen 1976 Precursor to the class diagram – Will be covered later. No generalization ERD –Entities: Information holding structures –Relationships: Connections between entities –Cardinalities: Upper bounds –Modalities: Lower bounds –Attributes: Properties, characteristics, … associated with an entity. 5 What Is Entity-Relationship Diagrams?

6. L4-S6 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad In short, ERD strives – to take a close look at the ingredients of a puzzle –in order to identify major and minor ingredients –and to figure out how they relate to each other 6 What Is Entity-Relationship Diagrams?

7. L4-S7 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad ERD can be summarized as the process of uncovering, analyzing, and explicating (i.e., stating clearly and fully) the business rules governing a complicated situation 7 Entity-Relationship Diagrams

8. L4-S8 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad Business rules are precise statements, derived from a detailed description of the organization's operations, that define one or more of the following modeling components: –Entities –Relationships –Attributes –Connectivities –Cardinalities –Constraints 1 Rob, P.; Coronel, C. Instructor’s Manual to Accompany Database Systems: Design, Implementation, and Management. Fourth Edition. CD-ROM 8 Business Rules (1)

9. L4-S9 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad Examples of business rules 1 –An invoice contains one or more invoice lines, but each invoice line is associated with a single invoice. That is, An invoice contains one or more invoice lines. Each invoice line is associated with a single invoice. –A store employs many employees, but each employee is employed by only one store. –A college has many departments, but each department belongs to a single college. (This business rule reflects a university that has multiple colleges such as Business, Liberal Arts, Education, Engineering, etc.) 1 From: Rob, P.; Coronel, C. Instructor’s Manual to Accompany Database Systems: Design, Implementation, and Management. Fourth Edition. CD-ROM 9 Business Rules (2)

10. L4-S10 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad Examples of business rules 1 –A driver may be assigned to drive many different vehicles, and each vehicle can be driven by many drivers. (Note: Keep in mind that this business rule reflects the assignment of drivers over a period of time.) –A client may sign many contracts, but each contract is signed by only one client. –A sales representative may write many contracts, but each contract is written by one sales representative 10 Business Rules (3)

11. L4-S11 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad Some business rules for a library –Books and other materials exist in various editions and numbers of copies –Books may or may not circulate –Books that circulate may do so for varying periods Periods may be determined by –Book status alone –Borrower status alone –Combination of book status and borrower status 11 Business Rules (4)

12. L4-S12 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad More business rules for a library Users may have various statuses Users may have varying numbers of items currently charged out to them Users may or may not owe fines –Fine status may or may not affect eligibility to borrow 12 Business Rules (5)

13. L4-S13 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad More business rules for a library Staff members have attributes of –Salary or wage rates –Annual leave –Sick leave –Work schedules –Job titles –Special skills (e.g., languages, puppetry) –Hire dates –Total length of service –Professional organization memberships 13 Business Rules (6)

14. L4-S14 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad More business rules for a library Physical facilities include –Branches –Furniture –Machines (e.g., computers, microform readers, automobiles, players for CD-ROMs, audiotapes, videotapes) –Library-management software –Catalog records (e.g., computerized databases, catalog cards) –Records of inventory, acquisitions, circulation, personnel 14 Business Rules (7)

15. L4-S15 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad More business rules for a library Related organizations may include –City, university, or corporate administrations –Employee unions –Friends of the Library organizations –Vendors of books, serials, and other products and services used by the library –Networks of which the library is a member (e.g., OCLC, Amigos, Association of Research Libraries, Texas State Library network, Central Texas Library System) 15 Business Rules (8)

16. L4-S16 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad E-R analysis relies heavily on diagrams to represent –Entities (rectangles) –Attributes (ellipses) –Relationships (diamonds) –Connections (lines, which may have arrowheads or crowsfeet to represent degrees of connectivity or relationship) 16 E-R Diagrams (1)

17. L4-S17 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad Data models are tools used in analysis to describe the data requirements and assumptions in the system from a top-down perspective. There are three basic elements in ER models: –Entities are the "things" about which we seek information. –Attributes are the data we collect about the entities. –Relationships provide the structure needed to draw information from multiple entities. 17 Entity Relationship Diagrams

18. L4-S18 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad Developing an ERD requires an understanding of the system and its components. Before discussing the procedure, let's look at a narrative created by Professor Harman. Professor Harman Consider a hospital: Patients are treated in a single ward by the doctors assigned to them. Usually each patient will be assigned a single doctor, but in rare cases they will have two. Heathcare assistants also attend to the patients, a number of these are associated with each ward. 18 Developing ERDs

19. L4-S19 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad Initially the system will be concerned solely with drug treatment. Each patient is required to take a variety of drugs a certain number of times per day and for varying lengths of time. The system must record details concerning patient treatment and staff payment. Some staff are paid part time and doctors and care assistants work varying amounts of overtime at varying rates (subject to grade). The system will also need to track what treatments are required for which patients and when and it should be capable of calculating the cost of treatment per week for each patient (though it is currently unclear to what use this information will be put). 19 Developing ERDs

20. L4-S20 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad 1. Define Entities: these are usually nouns used in descriptions of the system, in the discussion of business rules, or in documentation; identified in the narrative (see highlighted items above). 2. Define Relationships: these are usually verbs used in descriptions of the system or in discussion of the business rules (entity ______ entity); identified in the narrative (see highlighted items above). 3. Add attributes to the relations; these are determined by the queries,and may also suggest new entities, e.g. grade; or they may suggest the need for keys or identifiers. 20 How do we start an ERD? (1)

21. L4-S21 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad What questions can we ask? a. Which doctors work in which wards? b. How much will be spent in a ward in a given week? c. How much will a patient cost to treat? d. How much does a doctor cost per week? e. Which assistants can a patient expect to see? f. Which drugs are being used? 21 How do we start an ERD? (2)

22. L4-S22 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad 4. Add cardinality to the relations Many-to-Many must be resolved to two one-to- manys with an additional entity Usually automatically happens Sometimes involves introduction of a link entity (which will be all foreign key) Examples: Patient-Drug 5. This flexibility allows us to consider a variety of questions such as: a. Which beds are free? b. Which assistants work for Dr. X? c. What is the least expensive prescription? d. How many doctors are there in the hospital? e. Which patients are family related? 6. Represent that information with symbols. 22 How do we start an ERD? (3)

23. L4-S23 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad Overview Concepts Rules Guidelines 23 ERDs

24. L4-S24 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad It is especially important to identify and note many-to-many (M:N) relationships: for example 1 –Note: The small circle denotes optionality (a person need not be a customer; but to be a customer, he or she must rent at least one tape) 24 Crucial Use of E-R Analysis (1) 1 From: Rob, P.; Coronel, C. Instructor’s Manual to Accompany Database Systems: Design, Implementation, and Management. Fourth Edition. CD-ROM

25. L4-S25 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad The typical resolution of many-to-many (M:N) relationships is by a bridge table (also called a composite entity) 25 Crucial Use of E-R Analysis (2)

26. L4-S26 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad A further explication of the resolution of the M:N relationship 26 Crucial Use of E-R Analysis (3)

27. L4-S27 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad T/F 1.ERD supports generalization. 2.Cardinality of one is symbolized by a bar -- | --written across the relationship line. 3.An entity type must have at least one relevant attribute type. 4.Entity Type Name is Synonyms and Homonyms. 5.Cardinality: A business rule indicating the number of times a particular object or activity may occur. 27 Discussion Questions

28. L4-S28 ER Diagrams 2003 SJSU – CmpE --- M.E. Fayad Task 1: Read Chapter 4 Task 2: Assignment #4 is Ch. 4.1, 4.2, 4.3 28 Tasks for Next Lecture