1. Session 4 Achievement Testing Pre-Test Training Fall 2015 AzMERIT EOC Testing

2. Critical Dates for Fall 2015 EOC DatesTask To Be CompletedTask # 8/20 – 8/26Select Mode of Testing1 Beginning 8/10 Create student file to upload into TIDE 2 Beginning 8/10 Download new browser to all devices 3 Beginning 8/10 Add Users in TIDE4 8/19 – 9/4Upload student file in TIDE5 8/19 – 9/4Add accommodations in TIDE6 9/14 – 9/25Complete Test Coordinator Pre- Test Training 7 DatesTo Be completedTask # Sept – Oct.Help schools to prepare for testing 8 Late Sept. – Oct.Create Rosters9 10/13Receive and inventory materials 10 10/14-10/16Order additional materials11 10/26 – 11/6Test Window for PBT12 10/26 – 11/19Test Window for CBT Writing 12 10/26 – 12/4Test Window for CBT Reading and Math 12 11/6 – 11/10Return PBT materials to MI13

3. Fall 2015 District Test Coordinator Important Task Checklist www.azed.gov/assessment/testcoordinator/ Any questions concerning the Tasks on the checklist, the District Test Coordinator should email AzMERIT@azed.gov. AzMERIT@azed.gov

4. Students Expected to Test Fall 2015 All students who will be completing during the fall semester one or more of the ELA or Math courses aligned to an EOC test. Possible students who will test: Students on block schedule Students in credit recovery or alternative schools Students retaking a course they previously failed. Ultimately it will be up to the schools to determine when students will be required to take the EOC test based on their current course enrollment.

5. Task 1 This task is no longer available. Task 1 - Verify mode of testing that is selected for each school. Tech Readiness is now closed. All schools that were CBT last year will continue to be CBT. All schools that were PBT last year, will take the Fall assessment based on the Tech Readiness mode that was selected by August 26. Schools that selected PBT will be required to continue to update the Tech Readiness tool and select the mode of testing for each test administration.

6. Task 2 Continue tracking new students Task 2 - Create student files for uploading into TIDE. Continue to track all new students for Fall EOC eligibility.

7. Task 3 Start immediately, must be completed prior to testing. Task 3 – New AzMERIT Secure Browser must be uploaded on all devices for CBT testing. All devices must have the new secure browser installed. The secure browser that was used last year, will not work for this year. The new secure browser must be installed prior to the day of testing. Available now – must be completed prior to testing.

8. Task 4 Start immediately Task 4 – Schools administering CBT must add users into TIDE. All District Test Coordinators from last year were removed. All other users that were added by your district/charter were not removed from TIDE. Available now – must be completed prior to testing.

9. Task 4 - Manage Users TIDE User Guide Section V. Managing TIDE Users Retrieve User Accounts Viewing and Editing User Accounts Adding User Accounts Deleting User Accounts Training Video – Task 4: View, Add, and Upload Users in TIDE

10. Task 5 Start immediately through the test window Task 5 – Upload students into TIDE. No student can test on AzMERIT until they have been added into TIDE. CBT and PBT

11. Task 5 - Manage Students TIDE User Guide Section VI. Working with Student Information Retrieve Student Records Viewing Students Adding Students Training Video – Task 5: Add/Upload New Students in TIDE

12. Task 6 Must be completed prior to ordering materials. Task 6 – Mark student paper accommodation in TIDE. Paper version tests include: Braille Test – CBT & PBT schools Large Print Test – PBT schools Paper Version Test – CBT schools Training Video – Task 6: Indicate Large Print or Braille in TIDE

13. Task 6 - Paper Accommodations To receive paper version accommodations in the school initial order: Students had to be in TIDE by September 4. Paper accommodation had to have been marked by September 4. To request paper version tests accommodation after September 4; Student must be added in TIDE. Paper accommodation must be marked in TIDE. Test Coordinator may have to place an additional order.

14. Task 7 – Pre-Test Training September 14 - 25 The Pre-Test Training that you are currently viewing fulfills this requirement. Covers all test administrations for AzMERIT and AIMS Science Session 1 – Test Coordinator Training Session 2 – Test Administrator Training Session 3 – AIR Systems Covers each specific test administration Session 4 – Fall 2015 AzMERIT EOC – through December Session 5 – Spring 2016 – AzMERIT – will be available January - May Session 6 – AIMS Science – will be available January - May

15. Task 7 – Pre-Test Trainings www.azed.gov/assessment/testcoordinators/ District Test Coordinators who have one or more of the schools in the district/charter that will be administering the Fall 2015 EOC test must complete the Pre-Test Training Sessions 1 – 4. These trainings are available for download from the ADE website. District Test Coordinators may use these copies for Test Administrator trainings.

16. Task 8 – Schools Prepare for Testing Start immediately Task 8 – School must prepare for testing. Test Administration Directions End-of-Course Fall 2015 www.azed.gov/assessment/testcoordinators/

17. Task 8 – Schools Prepare for Testing www.azed.gov/assessment/testcoordinators/ Prior to testing: All Test Administrators must participate in training activities. All Test Administrators sign and return the Achievement Test Security Agreement. All Test Administrators review and be familiar with the Test Administration Directions.

18. Task 8 – Schools Prepare for CBT Testing Test Administrators must be familiar with Test Administration Directions and testing procedures. Have a copy of the CBT Test Administrators (TA) User Guide. Have the appropriate User role in TIDE. Have completed and passed the Test Administrator Certification Course in TIDE.

19. Task 8 – Schools Prepare for CBT Testing All devices that will be used must be prepared for testing: Must be in working order Headphones Keyboards Mouse. Have the new Secure Browser downloaded and installed.

20. Task 8 – Schools Prepare for CBT Testing All students must be enrolled in TIDE prior to participating in AzMERIT. Identify all students who require accommodations and mark appropriate accommodations.

21. Task 8 – Schools Prepare for CBT Testing Sample Test for students: AzMERIT Portal Students must be familiarized with the Testing Tools Resources Platform

22. Task 8 – Schools Prepare for CBT Testing Sample Tests for Test Administrator: Familiarize TA with the TA Interface Teach students how to log into the Secure Browser Allow students how to use Test Tickets (if TA will be using them) Train TA how to approve students for testing How to edit student settings

23. Task 8 – Schools Prepare for CBT Testing Test Tickets = Optional Provides students the information each student will need to log into the Secure Browser Print and cut prior to the day of testing

24. Task 9 Complete prior to testing Task 9 – Ensure all students are enrolled in TIDE All students must be in TIDE prior to testing. Computer-Based and Paper-Based Testing.

25. Task 9 - Roster of Students Rostering of students for teachers. Teachers may access their students’ test results in December through ORS. Roster tab will be available in soon.

26. Task 10 October 13 – October 14 Task 10 – Initial Test Materials Shipment October 13-14, 2015

27. Task 10 - Receiving Test Materials Test materials will be boxed by district and then by schools. District boxes – White School boxes – Brown Boxes will be numbered and include district and school name. SAVE ALL BOXES Do not remove the green and white labels on the sides and top of the boxes.

28. Task 10 - Verify Boxes Received Immediately upon receipt of materials: Verify all boxes have been received. Compare the number of boxes received to the number sequence on the shipping label. If number of boxes indicated as shipped has not been received by October 15, contact AzMERIT Help Desk. Contact information - 1.844.560.7812 (select option 3 to connect to MI).

29. Task 10 - Verify District Overage Materials Box 1 – District Overage District Packing List School Packing Lists District Return Kit

30. Task 10 – Verify District Overage Materials – Packing List District Packing List has all materials received in the district overage boxes. Materials sent Range of number of the test booklets Box number where the materials can be located.

31. Task 10 - Verify District Overage Materials – District Return Form District Return Form Track all district overage materials received and returned to MI. If there is a discrepancy in the initial shipment, Indicate actual number of materials received Mark missing test booklets and test booklet number on bottom of the form Add comment, material missing in initial shipment.

32. Task 10 - Verify District Overage Materials – District Return Form Test Booklets in district boxes are used for overage to cover any additional materials needed at a school.

33. Task 10 - Verify School Materials Box 1 – School Boxes School Packing List School Return Kit

34. Task 10 - Verify School Materials - School Packing list School Packing List has all materials received in the School Boxes. Materials sent Range of number of the test booklets Box number where the materials can be located.

35. Task 10 - Verify School Materials - School Return Form School Return Form Track all materials received and returned to MI. If there is a discrepancy in the initial shipment, Indicate actual number of materials received Mark missing test booklets and test booklet number on bottom of the form Add comment, material missing in initial shipment.

36. Task 10 - Transferring materials District Return Form School B Return Form School A Return Form

37. Task 11 October 14 – October 16 Task 11 –Additional Order Window October 14 – October 16, 2015

38. Task 10 – Verify Additional Order– Packing List Additional Order Packing List has all materials received in the district overage boxes. Materials sent Range of number of the test booklets District Return Form Indicate school that materials will be transferred to.

39. Task 12 October 26 Window opens for CBT and PBT Task 12 – Test Administration PBT Test Window (all subjects): October 26 – November 6, 2015 CBT Test Window (writing): October 26 – November 13, 2015 CBT Test Window (reading and math): October 26 – December 4, 2015

40. Task 12 - AzMERIT CBT and PTB Testing Computer-Based Testing Students taking the same EOC test within the same school are not required to test on the same day. Paper-Based Testing Students taking the same EOC test within the same school must test on the same day. AzMERIT is untimed. A test session must be completed by the end of the school day.

41. Task 12 - AzMERIT EOC Testing Schedule End-of-Course TestContent AreaApproximate Time Sample Test English Language Arts (ELA) – End-of-Course (EOC) – May be administered in 2 or 3 days Day 1ELA – Writing45-90 minutes Day 2ELA – Reading Part 145-75 minutes Day 2 or Day 3*ELA – Reading Part 245-75 minutes Math – End-of-Course (EOC) – May be administered in 1 or 2 days Day 1Math Part 150-85 minutes Day 1 or Day 2*Math Part 250-85 minutes *Students should have a break if more than 1 session is given in the same day.

42. Task 12 - AzMERIT CBT Test Window Fall 2015 EOC Testing Computer-Based TestingOctober 26 – December 4, 2015 Day 1 (Writing) must be scheduled no later than: November 12, 2015 All Writing must be completed (including makeups) by: November 13, 2015 Last day of testingDecember 2, 2015 All Makeup testing (except writing) must be completed no later than: December 4, 2015

43. Task 12 - AzMERIT PBT Test Window Fall 2015 EOC Testing Paper-Based TestingOctober 26 – November 6, 2015 Day 1 (Writing) must be scheduled:October 26 or October 27, 2015 Last day of testing must be scheduled no later than: November 4, 2015 All Makeup testing must be completed no later than: November 6, 2015

44. Task 13 November 2 – November 10 Task 13 – Return of Test Materials to Measurement Incorporated. November 2 – November 10, 2015

45. Task 13 - Prepare Test Booklet for Return to MI Account for all test booklets that were received in the district and school materials. The District Packing List All School Packing Lists Additional Order Packing List

46. Task 13 - Prepare Test Booklet for Return to MI Separate scorable and nonscorable test booklets. Remove any loose sheets of paper from test booklets. Transfer responses from any Large Print version test, Braille version test, or contaminated test booklets.

47. Task 13 - Complete District Return Forms Columns # SentThis was prepopulated and verified during the initial inventory of test booklets. AO*Any additional orders that were placed for district. Any test booklets received from a school or another district. Minus any test booklets sent to a school or another district. Total RecTotal of # Sent plus AO*. ScorableThis will be left blank for District Return Form. Nonscorable# of nonscorable (unused) test booklets being returned from district overage. # MissingDifference between the Total Rec and Nonscorable.

48. Task 13 - Complete District Return Forms

49. Task 13 - Complete School Return Forms Columns # SentThis was prepopulated and verified during the initial inventory of test booklets. AO*Add additional test booklets that were received from the district coverage materials. Total RecTotal of # Sent plus AO*. Scorable# of scorable (used) test booklets being returned for scoring. Nonscorable# of nonscorable (unused) test booklets being returned from district overage. # MissingDifference between the Total Rec and Nonscorable.

50. Task 13 - Complete School Return Forms

51. Task 13 - Pink Special Handling Envelope Use Special Handling Envelope only with ADE approval.

52. Task 13 - Boxing Scorable Test Booklets

53. Original FedEx Label must be covered or removed

54. Task 13 - Boxing Nonscorable Test Booklets All unused test booklets Large Print test booklets Braille test booklets Do not mix scorable and nonscorable test booklets. Nonscorable test booklets must be in separate boxes from the scorable test booklets. Unused district overage test booklets can be returned with nonscorable test booklets from any school within the district. Nonscorable test booklets for multiple schools may be boxed together.

55. Task 13 - Boxing Nonscorable Test Booklets Original FedEx Label must be covered or removed

56. Task 13 - Numbering Boxes Scorable Boxes 1 - 3Nonscorable Boxes 4 - 5 Total Boxes for District - 5

57. Task 13 - Contact FedEx Single FedEx Bill Located in District Return Kit Complete Sender Information Complete # of boxes in shipment Place on top of a box.

58. Task 13 - Contact FedEx 1-800-GoFedEx (1-800-332-0807) Contact FedEx 24 hours prior to pickup, Remote areas allow 48 hours. First day to contact FedEx is October 30. All materials must be out of building November 10. Large districts with palletized materials contact FedEx Freight. 1-866-393-4585 Contact FedEx October 30November 9 Materials must be out of buildingNovember 10

59. Task 13 - Other Nonscorable Test Materials To be Securely Destroyed Used scratch paper Unused Pre-ID Labels Contaminated test booklets To be Discarded Test Coordinators Manuals Test Administration Directions Packing Lists Unused Pink Special Handling Envelopes

60. Questions? Any questions concerning Fall 2015 AzMERIT EOC Test Administration, send an email to AzMERIT@azed.gov.

61. Verification This session is now complete. The District Test Coordinator must verify that Session 4 has been Reviewed. This is done by selecting “Session 4 Reviewed” on the Achievement Testing Pre-Test Training website. You have now completed all trainings for the Fall 2015 AzMERIT Test Administration. Session 5 – Spring 2016 AzMERIT Test Administration Session 6 – Spring 2016 AIMS Science Test Administration