1. 1 2. Curriculum Vitae includes: education and employment history academic and professional experience research activities professional memberships list of publications, presentations other relevant information

2. 2 3. What is an Academic File? A carefully constructed document that describes the quality, quantity and impact of one's contributions; Is required for promotion, tenure and reappointment decisions at Dalhousie University.

3. 3 The File Materials Other Contributions (Administration) Category (Clinical Care) Category (Research) Category (Teaching) The C.V. The Candidate Statement

4. 4 A Step-by-Step Approach 1. Clarify responsibilities (letter of appointment) 2. Select items for the file 3. Prepare statements on each item (summarize) 4. Order the items 5. Compile back-up evidence 6. Append exemplary materials http://learningandteaching.dal.ca/taguide/TheStep.html

5. 5 Any questions about the steps?

6. 6 Elements Included in the Academic File Objective #3

7. 7 Category: Teaching A record of teaching goals, methods and results (evidence). The section has all the material related to your teaching. Summarize (3 C’s- Clear, Crisp and Concise)

8. 8 What to Include in the Teaching Section? 1. Student ratings of instruction 2. Listing of courses taught 3. Description of course materials 4. Activities to improve teaching 5. Statements of teaching colleagues 6. Innovations and their evaluation 7. Student comments after courses 8. Course/curriculum development 9. Supervision of theses/projects 10. Student/resident work

9. 9 Category: Clinical and Professional Service 1. Community Boards 2. Presentations 3. Regional Organizations/Professional Groups 4. Innovative/Efficient Patient Care Service/Modality

10. 10 Category: Research 1. Grants 2. Submissions (not successful) 3. Sample 4. Publications Referred Non-referred Reports

11. 11 Category: Administration 1. Department 2. Faculty 3. University/Hospital 4. Boards 5. National 6. International

12. 12 Any questions about the elements of the file?

13. 13 Understand the use of the academic file for professional development and promotion Objective #4

14. 14 Benefits of an “Academic File” Presents information fairly and fully to highlight accomplishments Shows a relationship between appointment criteria and activity Provides a long term record of activity and development

15. 15 Tips Start now – an Academic File is a 4-5 year effort Open a teaching file Collect info from several sources regularly Create early drafts ~ e.g. table of contents Make frequent updates Use calendar/Blackberry as reminder Seek peer input Base your case on explicit evidence

16. 16 Questions Comments

17. 17 "If it isn't in your file you didn’t do it!" Dr. Blye Frank, May 2002

18. 18 Thank You! DME Website: http://dme.medicine.dal.ca/