1. Grant Round 2016 Making an application Institute for Teaching and Learning September 2014 Dr Alison Kuiper 1

2. Plan for today’s workshop ›Setting the scene ›Introductions -You and your intentions ›Preparing an application -Process -Requirements and support ›Questions 2

3. 2016 Just one round ›Final round of OLT -Research and Development Grants -and Strategic Priority Commissioned Grants ›Two key matters -Timeframe -Priorities -Close internally 14 October 2015 -Closes 5 pm 2 November 2015 with the OLT 3

4. Aim of grants programme ›To provide funding for academics and professional staff -to investigate, discover, develop and implement innovations in learning and teaching ›Grants facilitate scholarship and research into learning and teaching, and promote systemic change in the sector ›They play an important role in providing esteem for learning and teaching scholarship and practice ›Category one funding 4

5. ›Introductions -You -Faculty or school or …… -Project area if you have decided 5 You and your intentions

6. Does your project fit an OLT priority area? ›Academic standards ›Assessing equivalence of qualifications and learning outcomes ›Assessment and promotion of student learning ›Designing learning for the future ›Employability skills for the future ›Improving institutional pathways across higher education ›Improving access to and outcomes in higher education for Aboriginal and Torres Strait Islander people ›The contemporary PhD 6 Research and development grants

7. ›The future of the academic workforce ›Personalised learning in a massified higher education education system ›Academic integrity and good practice in assessment 7 Strategic Priority Commissioned Grants

8. Making an application 1 ›Maximum period of funding is two years ›Funding up to $500,000 per grant › Getting started -Download and read the information and nomination instructions -Make sure your project fits one of the priority areas -Start planning -Contact potential partners and start assembling your team -Keep in mind what you aim to achieve -Follow the steps on the website - http://www.itl.usyd.edu.au/awards/oltprojects.htmhttp://www.itl.usyd.edu.au/awards/oltprojects.htm 8

9. Making an application 2 ›Involve your partners in the planning ›Contact HoS ›Contact ICOs -Alison for academic questions (Tuesday, Wednesday, Thursday) -Mirro Koureas in DVCE’s office for submission matters ›Consider impact ›Make use of both ›OLT and ITL / DCVE Portfolio resources 9

10. Make use of the resources ›http://www.itl.usyd.edu.au/awards/oltprojects.htmhttp://www.itl.usyd.edu.au/awards/oltprojects.htm ›Templates for letters of support to download ›Further information 10

11. OLT resources ›Assessment reports (prior application rounds): -www.olt.gov.au/grants-and-projects/innovation-and-developmentwww.olt.gov.au/grants-and-projects/innovation-and-development ›Impact planning and dissemination -www.olt.gov.au/impactwww.olt.gov.au/impact -www.olt.gov.au/disseminationwww.olt.gov.au/dissemination ›Evaluation planning: -www.olt.gov.au/evaluation www.olt.gov.au/evaluation ›To search for previously funded projects, -olt.gov.au/list-projectsolt.gov.au/list-projects ›OLT Good Practice reports www.olt.gov.au/resource-library/good-practice-reports www.olt.gov.au/resource-library/good-practice-reports 11 Download and get very familiar with the OLT document and resources

12. Progressing your application ›Seek feedback from -mentors -faculty colleagues - previously successful applicants for OTL grantssuccessful applicants -other successful grant applicants ›Use the templates and the checklist -Mirro Koureas - ICO; Alison Kuiper - PEI ›Submit application in plenty of time with all required docs 12

13. What makes a good application? ›Demonstrates a passion for improving learning and teaching ›Is well grounded in literature ›Displays innovative strategies and approaches ›Shows a willingness to engage with emerging technologies ›Matches aims and activities to deliverables and outcomes ›Has well thought out dissemination strategies ›Shows good cross-institutional collaboration and engagement with industry ›Considers the work of past OLT projects ›Considers the scope of the project beyond the home institution 13 The OLT suggests a good application

14. Criteria to be addressed A.Project rationale and sector readiness B.Project outputs (or deliverables) C.Project impact D.Project approach E.Project team and governance F.Project budget G.Project evaluation Address these under separate headings in the application See page 7 14 And used in evaluations

15. Project rationale and sector readiness ›Clearly articulated outcomes and a clear argument -demonstrating how the project will address one of the program priorities -and contribute to the enhancement of learning and teaching in higher education ›Assessors consider ›1quality of application ›2how important the project is to the sector 15

16. Project outputs (or deliverables) ›Be realistic about proposed outputs ›Sustainability of outputs – build this in 16 Project outputs (or deliverables)

17. Project impact IMPEL model 17 Impact Management Planning and Evaluation Ladder

18. Project team and governance ›Roles and responsibilities of team members -involve them in the planning -a preliminary allocation of responsibilities among the team members is advisable ›Demonstrate capacity of team to deliver - including the quality and timeliness of the project leader’s previous work ›It’s important to show the project will work. ›Allocate tasks and make sure people have the skills 18

19. Project budget -Funding up to $500,000 -Appendix 8 p41 -Note comments on teaching relief and salaries -Questions to Mirro ext 15200 -Myrophora.Koureas@sydney.edu.au ›Project evaluation -Evaluation strategy required -Independent external evaluator required for projects over $120,000 19

20. Project evaluation ›Clearly identify the evaluation strategy -Appropriate for scale of project ›External evaluator for projects over $120,00 20

21. Submission issues and compliance requirements ›ICO, DVCE’s Office, provides this support, notifies OLT of impending applications ›Only applications that have been notified and have received university approval will be considered by the OLT ›Evidence of support from your faculty is required before letter of support from the University can be providedletter of support ›Partner applications also require a letter of support from the DVC(E)letter of support ›Prepare your application following the 6 steps by the internal submission date: Wednesday 14 October ›The internal closing date is firm; questions about this to Mirro Koureas. 21

22. Making an application ›Online form (p20) ›Plus full proposal – 20 A4 pages following the selection criteria (page 7) ›Plus associated appendices (p17) -Letter of endorsement -Additional letters of support -Biographies of team leader and members -If applicable, design specifications -Checklist (p25) Summary (p27) 22

23. Don’t ignore these! 1.Assessment process 2.Obligations associated with receiving a grant 3.Intellectual property 4.Key web links 5.Proforma letters of support- lead and partners 6.Project impact planning 7.Information about project team and governance 8.Information about project budget, funding and payment 9.Definitions and descriptions 23 Appendices to the OLT programme information and application instructions

24. Key things to note in making an application ›1 Value of the project ›2 Impact beyond the institution ›3Methodology ›4Technical requirements ›The value of the project is the most important factor in determining funding. ›However an application which is professional and compliant provides evidence that you are well organized ›and that the grant is well planned and likely to deliver on outcomes. 24