1.  February 11, 2015 Taylor County Extension Office 10:00 am EST

2.  CES PERSONNEL UPDATE THOMAS KEENE, CES HR Personnel Dir. Email: thomas.keene@uky.eduthomas.keene@uky.edu Phone: (859) 257-7490 Address: N-106 Ag. Sci. N., Lexington, KY 40546  PROGRAM SUCCESS & EVALUATION PAM SIGLER, Ext. Specialist, PSD Email:psigler@email.uky.edupsigler@email.uky.edu Phone: (859) 257-7193 Address: 712 Garrigus Bldg., Lexington, KY 40546

3.  VACANCIES o Hardin FCS (Vacant since 1/10/14; Apps Close 2/17/15) o Taylor FCS (Vacant since 1/31/15; Apps Close 2/17/15) o Clinton 4-HYD (Vacant since 7/31/14) o Statewide Vacancies: 31 (FCS–13; ANR–11; 4-H–7) o Stop-Gap Funded Vacancies: 27 of total 31 *Taylor, Hardin and Grayson  NEW HIRES o Sue Foley, Part-time Russell Secretary11/19/14 o Abby Van Meter, Nelson Snap-Ed 1/07/15 o Di Hayward, Cumberland Snap-Ed 1/05/15 o Ellie Flanagan, Casey Snap-Ed 1/08/15 o Kevin Mills, Meade Co Custodian1/12/15

4.  NEW POSITION o McCreary 4-HYD Assistant (Apps Close 2/17/15) o Upcoming: Green Co Custodial Position  POST RETIREMENT UPDATE o Jack Ewing, Grayson ANR (50%; 2/9 – 7/31)  STATE LEVEL - AG EXTENSION HR SPECIALIST o App. Deadline: 2/15 https://ukjobs.uky.edu/postings/55966 https://ukjobs.uky.edu/postings/55966 o JAQ: Internships; Undergraduate Academic Program Support; Service Learning; Mentoring; Orientation; Core Training; Co. Reviews

5.  ILLNESSES o Surgeries: Tony Rose, Christy Nuetzman and Jennifer Bridge’s Mom o Recovery: Jack Ewing and Linda Will o Home Care: Becky Shagool’s Husband  SYMPATHY o Amy Aldenderfer, loss of Grandmother o Beverly Tabor, loss of Father-in-law  RETIREMENTS o Becky Nash (1/31) – Share Time o Upcoming: Greg Tompkins, Cumberland ANR, 5/31 Jack Ewing, Grayson ANR, 7/31

6.  STUDY LEAVE o Jennifer Bridge (Upcoming: 3/30/15-5/1/15)  SPECIAL RECOGNITION o Service Awards: Jennifer Bridge & Andy Mills (25 Yrs.); Doug Shepherd (30 Yrs.) o Completion of Masters – Rebecca Hill o NACAA DSA – Doug Shepherd and Robbie Smith o Randall Barnett Award – Breckinridge Co - Presentation  REFRESHMENTS/HOST: Breckinridge, Casey & Taylor

7. Easton John Conlee Grandson of Connie & Bobby Conlee Born 10/23/14 “Grams” 2 nd Grandson!

8. Rebecca Hill, Marion 4-HYD Baby #2 is due June 2! Ann Taylor has Been waiting For a LONG Time to be A BIG SISTER!

9.  PROGRAM HIGHLIGHTS o FCS – Dayna Parrett, Nelson CEA o ANR – Ricky Arnett, Green CEA o 4-HYD – Kindra Ewing Jones, Grayson CEA o Horticulture – Dennis Morgeson, Washington CEA  ANTHEM CYBER ATTACK o UKHR is sending email updates - Watch for Scams o Anthem FAQ website (http://www.anthemfacts.com/)http://www.anthemfacts.com/  BUILDING PROJECTS and LAND PURCHASES o Office Renovations - Adair o Land Purchases – Grayson, Hardin, Pulaski

10.  BUDGET UPDATE o UK New Financial Budget Model Delayed o D5 Budget Training - March 11, 2015 o Anticipate: No Increase in Base Program Costs Increasing Base Agent Contribution by 2% Re-calculation of County Order of Ranking Budgeting a 2% raise for Support Staff (Requires UK Approval) o DLG Training PowerPoint  CAFE STRATEGIC PLANNING o Update: Elijah Wilson and Dave Kessler o Link: https://strategicplan.ca.uky.edu/https://strategicplan.ca.uky.edu/

11.  CAREER LADDER UPDATE o Applications in Final Review o Incentives will be in affect July 1, 2015 Levels: 2 - $2,000; 3 - $2,500; 4 & 5 - $3,000  CEDIK Advisory: Dayna Parrett, Tony Rose, Elijah Wilson, Dennis Morgeson, Jennifer Bridge, & Quen Smith County Profiles – Data for Programming and POW Link: http://cedik.ca.uky.edu/http://cedik.ca.uky.edu/  CLIENT PROTECTION COMMITTEES o Required: Must meet at least once a year o D5: Re-run all Background Checks in 2016

12.  CHARLES E BARNHART FUND for EXCELLENCE Created to honor CAFE Dean Barnhart (1969 – 1988) Proposals: FY 2016 Projects (7/1/15 – 6/30/16) Applications: Due March 18, 2015 Link: http://administration.ca.uky.edu/fundinghttp://administration.ca.uky.edu/funding State Contact: Megan Lucy (Meagan.lucy@uky.edu)Meagan.lucy@uky.edu  CIVIL RIGHTS MODULES – LINK BLUE ACCOUNT o Employees must complete Modules 1 – 3 by 4/1/15 o Employees hired after 1/1/15 must also complete module, “History of the Land Grant Univ. & Extension” o Reference Emails: Henning (1/21) and Keene (1/26)

13.  COUNTY EXTENSION COUNCIL o Submit list of officers to D5 Office (names/addresses)  CONTRACTS – SEND TO D5 OFFICE o Caution: “Hold harmless”, “Indemnity”, “Choice of Law” o Approved once, may sign (i.e. rentals, speakers)  DIVERSITY Tri-State Diversity Conf. – Feb. 19, 20 at Hebron, KY $12,000 Grant received for APES Program Dev. Discrimination Statement – UK is updating

14.  ESP STATE MEETING - MAR. 18 and 19 o Annual Mtg. and Professional Dev. In-Service o Report to People Winners o D5 Contacts: David Harrison and Tyrone Gentry  eXtension ID’s and PROFILES o All Agents need to have or create an account o Accounts need an updated profile o Thoughts on Extension Wiki URL https://citc.ca.uky.edu/groups/thoughtsonextension/wiki/ca1d8/2015_January_Thoughts_on_Extension.html  FARM BILL EDUCATION Partnership between FSA, UK CES and KSU Ask an Expert widgets – All CES Co Websites

15.  INTERNS o 150+ applicants for approximately 40 positions o Requests: Marion, Meade, LaRue, Hardin & Breckinridge Co. o Additional Interests?  HB5 LAW Focus: Malicious Activity, not simple issues Contact IT if call Breach Hotline (859) 218-3904 3 Things to do: Passcode Everything, Update Software, Watch Navigation State Contact for CAFE: Steve Garner

16.  KSU UPDATE o 1890’s are celebrating 125 Years o Facing a 7 Mil. University deficit o Preferred Logo  LEAVE CALCULATOR – NEW from UKHR! Calculates rate Employees earn Vacation, TDL, Holiday For Regular Staff with full-time FTE of 0.5 or greater Link: http://www.uky.edu/hr/employee-relations/calculators-vacation-sick-temporary-disability-leave-and-holiday http://www.uky.edu/hr/employee-relations/calculators-vacation-sick-temporary-disability-leave-and-holiday  LIVE WELL CHECK IN – APR. 8 TH, TAYLOR CO OFFICE Audience: All District 5 Extension Employees

17.  PERFORMANCE EVALUATION for AGENTS – FY 15 Transition to the myUK System and Qualtrics New 4 point System. Calculations deliver decimals  MAIL MANAGEMENT Bulk Mail – Still a good deal, more timely today Imsb – Intelligent Mail for Small Business Mailers Free – Online - Will replace Satori. Pilot – D3; Each District will be trained (Dates: TBA) State Contacts: Dennis Duross and Rhesa King

18.  PLAN OF WORK o PowerPoint Available to Agents o Information and Timeline o State Contact: Ken Jones  SECRETARY TRAINING – March 5 & 6, 2015 o Location: Galt House Hotel, Louisville o February 18: Reservation/Registration Deadline o March 5: (Optional) Group Activity/Dinner/Lodging o March 6: Training Sessions o Committee Contact: Marla Stillwell, Hardin 4-HYD

19.  SPECIALIST SURVEYS – AGENT FEEDBACK o Response: Specialist Evaluated (124); 2,350 Responses o Appreciation to the 214 Agents Who Responded  STATE EXTENSION COUNCIL o New Profiles – Info. for Committee & Work Groups o Group 1 Rep: Meade, Tim Gossett (next rotation - Breckinridge) o Group 2: LaRue, Robert Enlow, Jr. (next rotation - Marion) o Group 3: Green, Ada Mae Handy (next rotation - Russell) o Group 4: McCreary, Pam Gibson (next rotation - Pulaski) o At-Large: Casey, John Gossage (next rotation - Clinton)  STATE FAIR ASSIGNMENTS o D5 Assignment Handout

20.  SUPERVISION TRAININGS – Mandated o Agent Co. Office Coordinators receive notifications o Required mandatory trainings topics: HR Policies and Procedures Performance Evaluation Corrective Action and Coaching Hiring & Interviewing Preventing Discrimination & Harassment o 180 days to complete the trainings o Compliance reports will be sent to CAFE Admin. o Link: http://hr.uky.edu/tandd/supervision.phphttp://hr.uky.edu/tandd/supervision.php

21.  TRAVEL o Reimbursement - Increased 1/1/15 to $0.575 per mile  UK 150 th ANNIVERSARY – FEB. 22 Co. Judges Proclaim UK Day (Copies to Drew Graham) CES Offices - Use the UK 150 th Header if Possible  WEBSITES for COUNTIES – NEW DESIGN Counties are to follow UK/CAFE Guidelines Consistency and Functionality are priority (Drupel) New Committee: Agents/Support Staff (Each District) Only CES Employees can access current web content State Contact: Don Overton

22.  WELLNESS CAMPAIGN Contact: Dayna Parrett  WORK SCHEDULE FOR AGENTS Agents do not qualify for “comp” time Schedules should not be designed to equitably compensate hour for hour for work outside of the normal workday Support Staff should know Agent schedules Agent Job Descriptions Now Read: Mon – Fri 8:00–4:30 with evenings & week-ends as needed. Most weeks will exceed 40 hours.

23. ANR and Horticulture Agents “Writing Success Stories” Pam Sigler, Extension Specialist, PSD FOLLOWING LUNCH *4-HYD and FCS Program Groups May Meet as Needed

24.  Nov. 2Rebecca Shagool, Hardin Support Staff  Nov. 3Kevin Mills, Meade Custodian  Nov. 6 Theresa Howard, LaRue CEA for FCS  Nov. 7 Amy Aldenderfer, Hardin CEA for Horticulture Meagan Klee, Casey CEA for 4-H YD  Nov. 8 Sherri Coffey, Russell Co Support Staff  Nov. 10Sherry Stith, Breckinridge Support Staff  Nov. 11 Dennis Morgeson, Washington CEA Hort. Gaye Hutchinson, Wayne EFNEP Assistant  Nov. 18 Edith Lovett, Pulaski FCS  Nov. 20 Misty Dubre, Cumberland Support Staff  Nov. 25 Kindra Ewing Jones, Grayson 4-HYD  Nov. 26T. J Adkins, Pulaski 4-HYD  Nov. 29Georganne Collins, Nelson Support Staff Ashley DeBord, Wayne ANR Assistant

25.  Dec. 3David Harrison, LaRue Co ANR  Dec. 11Laurie Johnson, McCreary Co Support Staff  Dec. 15Melody Elliott, Grayson Part-time Support Staff  Dec. 16Joni Hill, Hardin Co Support Staff  Dec. 18Susan Coe, Grayson Co Support Staff Tyrone Gentry, Green Co 4-HYD Holly Powell, Hardin Co FCS Program Assist.  Dec. 21Rebecca Collins, Nelson Co PT Support Staff  Dec. 29David Kessler, Marion Co ANR  Dec. 30Chelsey Pickens, (New) Russell Co ANR

26.  Jan 2Rick Greenwell (Washington ANR)  Jan 3Andrea Corbin (Green Support Staff)  Jan 9Kelli Bonifer (Adair FCS)  Jan 10Ron Bowman (Nelson ANR)  Jan 11Ricky Arnett (Green ANR) Judy Bates (Wayne Support Staff)  Jan 13Lynnette Allen (Breckinridge FCS) Donna Curl (Meade Support Staff)  Jan 15Lizzie Spalding (Marion FCS) Alex Bryant (Breckinridge 4-HYD)  Jan 24Bonnie Jolly (Hardin 4-HYD)  Jan 25Donna Ridener (McCreary NEP Assist.)

27.  Feb 2Linda Will (Hardin Support Staff) Will Stallard (Casey CEA for ANR)  Feb 4Pat Hardesty (Taylor CEA for ANR)  Feb 13Elijah Wilson (Cumberland CEA for 4-H) Marla Stillwell (Hardin CEA for 4-H)  Feb 14Richard Whitis (Pulaski CEA for ANR)  Feb 19 Susan Martin (Grayson Support Staff)  Feb 24 Fran Hodges (Hardin Support Staff)  Feb 25 Jessica Vincent (Hardin Support Staff)