1. Making Management Information easily accessible Paul Mugleston ICT Systems Manager Coleg Gwent

2. Aims Demonstrate task list exception solution developed Demonstrate reporting techniques used in Coleg Gwent

3. Task list Issue Numerous exception reports (both ad hoc\on demand) Reliant on staff re-running these throughout the year Creating exception reports can be time consuming Communicating new exception reports can have mixed results Solution Dynamic list based on staff roles/responsibilities Compiles together exception reports into “tasks”

4. Task list Learner not attending Learner requiring BKSB test Priority learner requiring support Timetabling vs curric discrepancies

5. Tasklist Learner not attending Learner needing BKSB test Curriculum vs timetabling discrepancy Head of school Timetabling Administrator Head of learner services

6. Tasklist Learner not attending Head of school Crosskeys- Gen Ed Head of school Crosskeys- Art & Care Head of school Crosskeys- Business Head of school Pontypool - Construction

7. Tasklist

9. Creating a task list has a low overhead Write a SQL statement (business logic) Simple SSRS report that calls SQL statement Over 100 individuals tasks Deployed to over 300 users

10. Reporting techniques Use Microsoft SQL Server Reporting Services (SSRS) Web based reporting system Supports various database formats

11. Reporting techniques  Drill down

12. Reporting techniques  Drill down

13. Presentation techniques  Clear data protection status

14. Reporting techniques  Clear data protection status

15. Reporting techniques  RAG-ing using more accessibly compliant icons

16. Reporting techniques  RAG-ing using more accessibly compliant icons

17. Reporting techniques  Differently visually grouped reports

18. Reporting techniques  Differently visually grouped reports

19. Reporting techniques  Reports utilising graphs where appropriate

20. Reporting techniques  Reports utilising graphs where appropriate

21. Reporting techniques  Presenting information using GIS

22. Reporting techniques  Presenting information using GIS

23. Reporting techniques  Data integration from various systems  EBS – Student MIS  QL – Finance, payroll and HR  BKSB – Basic skills testing  ACE – Learner eILP  Microsoft Dynamics – CRM

24. Summary  Various reporting tools available  Various tools in each reporting toolset  Integrating data allows additional value to be leveraged