1. 1 PARCC Computer-based Testing; Administration Training for Test Coordinators

2. PARCC Acronyms 2 Purpose Commonly Used PARCC Acronyms for Computer-based Testing Test Administrations, Schedules, and Testing Times PearsonAccess next, Organization Imports, User Accounts, and Student Registration Management of Materials Tasks to Complete Before, During, and After Testing Resources Support

3. Purpose 3 By the end of this training module, you will have a better understanding of: PARCC’s most common acronyms; Test schedule and testing times; Administration tasks to be completed in the PearsonAccess next system in order to prepare for computer-based testing; Security policies and protocols; Tasks to complete before, during, and after testing; and Available resources and support.

4. PARCC Acronyms 4 Purpose Commonly Used PARCC Acronyms for Computer-based Testing Test Administrations, Schedules, and Testing Times PearsonAccess next, Organization Imports, User Accounts, and Student Registration Management of Materials Tasks to Complete Before, During, and After Testing Resources Support

5. Commonly used PARCC Acronyms 5 *Note: District Test Coordinators will be referred to as LEA Test Coordinators throughout this presentation. Acronym NameAcronym Name CBT Paper-Based TestPBA Performance-Based Assessment CCR College and Career ReadyPBT Paper-Based Test CCSS Common Core State StandardsPNP Personal Needs Profile ELA English Language ArtsSEA State Education Agency ELA/L English Language Arts/LiteracySRI Student Registration Import EOY End of Year AssessmentSTC School Test Coordinator LEA Local Education AgencyTA Test Administrator LP Large PrintTAM Test Administrator Manual LTC* LEA/District Test CoordinatorTCM Test Coordinator Manual PARCCPartnership for Assessments of Readiness for College and Careers Directory Interaction Click the Interaction button to edit this interaction

6. State-by-State Appendix 6 Test Coordinator Manual (TCM) for Computer-based and Paper-based Testing Appendix C: State Policy Addendum

7. Test Administrations, Schedules, and Testing Times 7 Purpose Commonly Used PARCC Acronyms for Computer-based Testing Test Administrations, Schedules, and Testing Times PearsonAccess next, Organization Imports, User Accounts, and Student Registration Management of Materials Tasks to Complete Before, During, and After Testing Resources Support

8. PBA Test Administration Flowchart 8 Note: This diagram illustrates grades 6-8.

9. EOY Test Administration Flowchart 9 Note: This diagram illustrates grade 7 and high school.

10. Test Schedule 10 2015 Spring Testing Windows for Computer-based Testing Test windows differ by state. Check with your state for more information. It is the Test Coordinator’s responsibility to understand the school testing schedule.

11. Guidelines for Administration Time 11 Guidelines for Administration Time Task Time to be Allotted for an Administration Preparing for testing (includes reading instructions to students and answering questions) 10 minutes Distributing test material 5 minutes Unit testing time 60-90 minutes* Completing end-of-unit activities, including closing units, collecting test materials, and administering a student survey (after EOY) 5–15 minutes *Depending on unit and subject—refer to Unit Guidelines and Schedule table in the Test Coordinator Manual for each Unit Time.

12. Guidelines for Administration Time 12 Guidelines for Administration Time (continued) Provide all students with the entire amount of Unit Testing Time. Once the Unit Testing Time has elapsed, the unit must end. A student may be allowed an extended time accommodation only if listed in his or her IEP, 504 Plan, or EL Plan. Refer to the TCM for state-specific procedures for students to follow after a student’s test has been submitted. http://parcconline.org/assessment-administration-guidance

13. Make-Up Testing 13 Make-Up Testing Students who are absent, become ill, or who can no longer test because of classroom, school, or technical interruptions during original units, may utilize make-up testing. Test security and administration protocols apply. School Test Coordinators will establish the make-up testing schedules for their schools. Units may be taken out of order for make-up testing only.

14. Guidelines for Breaks 14 Breaks Between units, scheduled breaks should occur. During a unit, short “stand-and-stretch” breaks may be permitted at the discretion of the Test Administrator. Example EOY (ELA/L Administration): 8:00 a.m. – 10:00 a.m.Unit 1 10:00 a.m. – 10:15 a.m.Scheduled Break 10:15 a.m. – 12:15 p.m.Unit 2

15. Managing PearsonAccess next 15 Purpose Commonly Used PARCC Acronyms for Computer-based Testing Test Administrations, Schedules, and Testing Times PearsonAccess next, Organization Imports, User Accounts, and Student Registration Management of Materials Tasks to Complete Before, During, and After Testing Resources Support https://parcc.tms.pearson.com

16. Steps Your State Will Perform to Prepare for PARCC Computer- based Tests: 1.Import Organization Files – Due by 10/17/14 2.Create the initial User Files for District and School User Accounts – Must be completed before import of Student Registration 3.Import Organization Participation Files: PBA due by 11/21/14 EOY due by 1/23/15 16 PearsonAccess next : State Responsibilities Organization Participation File Import: PBA 10/20-11/21; EOY 10/20-1/23 Student Registration File Import: PBA now until 11/21; EOY now until 1/23 Organization File Import 9/1-10/17 Initial User Account File Must be completed before SRI PNP Import File Import prior to caching test content

17. Steps Your State, LEA and School Test Coordinators Will Do to Prepare for PARCC Computer-based Tests*: 1.The LEA and School Test Coordinator must import the Student Registration File for both the PBA and EOY Administrations. 2.Import student’s Personal Needs Profile (PNP) information. 3.Create additional users accounts for district/school staff. 17 PearsonAccess next : LEA and School Responsibilities * Check your state policy in the PARCC Test Coordinator Manual or Test Administrator Manual for the person responsible for completing the importing processes, including the Student Registration Import process. Organization Participation File Import: PBA 10/20- 11/21; EOY 10/20-1/23 Organization File Import 9/1-10/17 Student Registration File Import: PBA now until 11/21; EOY now until 1/23 PNP File Import Prior to Proctor Caching

18. Steps to Prepare for PARCC Computer-based Tests: 1.Create, manage, and edit test sessions. 2.Train Test Administrators on how to manage and monitor Test Sessions in PearsonAccess next. 3.Pre-cache test content. – https://parcc.tms.pearson.com Information on how to complete these activities will be found in the PearsonAccess next Training Module, http://parcc.pearson.com PearsonAccess next : LEA and School Responsibilities 18

19. Management of Materials 19 Purpose Commonly Used PARCC Acronyms for Computer-based Testing Test Administrations, Schedules, and Testing Times PearsonAccess next, Organization Imports, User Accounts, and Student Registration Management of Materials Tasks to Complete Before, During, and After Testing Resources Support

20. Initial Materials Order 20 How Is It Generated and What Is Included in an Initial Order: 1.Import your Student Registration to receive your initial order of manuals.* Import a File in PearsonAccess next. Each file must be imported by: November 21 st for PBA test administration January 23 rd for EOY test administration Participation must be set to “Yes” for PBA and EOY. 2.You will receive Test Coordinator and Test Administrator Manuals; and paper-based accommodations for paper-based accommodated student, if indicated in SRI. 3.Tactile graphics for computer-based testing will not be included in your initial order. * Check your state policy in the PARCC Test Coordinator Manual for the person responsible for completing the Student Registration Import process.

21. Missed Initial Order Submission 21 Late Student Registration Submissions for Spring Assessments: If you missed the deadline for the initial administration orders, follow these steps: 1.Import a Student Registration Import File for students not yet registered.* 2.Submit an order for additional test manuals and paper-based accommodated test materials* in PearsonAccess next for each participating school. * Check your state policy in the PARCC Test Coordinator Manual for the person responsible for completing the Student Registration Import process.

22. Receiving, Documenting, and Storing Test Materials 22 Upon Receipt of Test Manuals and Paper-based Accommodated Test Materials, Test Coordinators should:  Use the Computer-based Chain-of-Custody Form to document all test manuals and paper-based accommodated test materials received.  Inventory materials immediately to verify that there is an adequate number for administration.  Order additional TCMs or TAMs, if necessary.  Keep all test materials in a centrally locked storage area, with limited access, until distributing them to the Test Administrators.  Remind Test Administrators that all test materials must be distributed only on test administration day and must be returned to secure storage immediately after testing.

23. Steps to Order Additional Materials 23 Orders Can Be Submitted by Users with the Following Roles*: LEA Test Coordinator Non-School/Institution Test Coordinator School/Institution Test Coordinator *Note that an “add-on role” must be added for the user account to import files. An additional materials order is a three-step process on the Orders & Shipments page of PearsonAccess next. 1.Verify the shipping information. 2.Enter a quantity. 3.Review and complete the ordering process. Refer to the PearsonAccess next Training Module found at https://parcc.tms.pearson.com

24. Tasks to Complete Before, During, and After Testing 24 Purpose Commonly Used PARCC Acronyms for Computer-based Testing Test Administrations, Schedules, and Testing Times PearsonAccess next, Organization Imports, User Accounts, and Student Registration Management of Materials Tasks to Complete Before, During, and After Testing Resources Support

25. 1.Three months before testing: Register students in PearsonAccess next and resolve critical warnings/alerts. If applicable, order materials for paper-based accommodated test materials. View applicable online training modules at http://parcc.pearson.com/tms. Establish a testing schedule. 25 Tasks to Complete Before Testing Prepare for a Test Administration

26. 2.Two months before testing: Prepare to administer accommodated tests, if necessary. Schedule practice tests and student tutorials (recommended). Develop a security plan. Develop a logistics plan. Develop a training plan. Meet with and Train Technology Coordinators. Complete technology setup. Conduct an Infrastructure Trial. 26 Tasks to Complete Before Testing Prepare for a Test Administration

27. 3.One month before testing: Review the Test Coordinator Manual and recommended online training modules to prepare for Test Coordinator responsibilities. Notify students and parents about the PARCC assessment. Update Student Registration. 27 Tasks to Complete Before Testing (continued) Prepare for a Test Administration (continued)

28. 4.Two weeks before testing: Finalize the testing schedule. Finalize the security, logistics, and training plan. Sign the PARCC Security Agreement. 28 Tasks to Complete Before Testing (continued) Prepare for a Test Administration (continued)

29. 5.One week before testing: Meet with Test Administrators and Proctors. Receive, document, and store materials. Setup test sessions in PearsonAcccess next. ‒Confirm Test Administrator accounts are active ‒Proctor Cache Operational Tests ‒Print Student Testing Tickets and Seal Codes Check for test administration updates at parcc.pearson.com/bulletins. 6.On the day of testing: Make final preparations. 29 Tasks to Complete Before Testing (continued) Prepare for a Test Administration (continued)

30. Tasks to Complete During Testing 30 Administer the PARCC Assessment: Test Coordinators 1.Distribute test materials. 2.Ensure Test Administrators have a computer or tablet available. 3.Monitor test activity. 4.Ensure accessibility features and accommodations are being applied to appropriate students. 5.Create make-up tests in PearsonAccess next and supervise make-up testing. 6.Be available to Test Administrators and Proctors. 7.Investigate security breaches and testing irregularities. 8.Follow protocol for Safety Threats and Severe Weather. 9.Respond to all technology related issues. 10.Collect materials from Test Administrators after each test unit.

31. During Testing: Security Breaches 31 Monitoring and Reporting Security Breaches and Testing Irregularities 1.All instances of security breaches and testing irregularities must be reported to the School Test Coordinator, and subsequently, the LEA Test Coordinator, immediately. 2.The Form to Report a Testing Irregularity or Security Breach must be completed within two school days of the incident. * Check your state policy in the PARCC Test Coordinator Manual for state-specific requirements for reporting a Security Breach.

32. 32 Create a Plan and Train Staff for Safety Threats and Severe Weather Test Administrators and Proctors must: 1.Note the time of the disruption. 2.Secure test materials as specified in your School Security Plan. 3.Prepare students for the continuation of the unit and resume students’ tests. 4.Document the situation in writing. * Check your state policy in the PARCC Test Coordinator Manual for state- specific procedures for reporting Safety Threats and Severe Weather. During Testing: Safety Threats and Severe Weather

33. Tasks to Complete After Testing 33 After Testing the PARCC Assessment 1.The day of testing: Collect materials. Ensure Test Sessions have been completed. Purge the cached test content.

34. Tasks to Complete After Testing 34 After Testing the PARCC Assessment (continued) 2.One week after the final test unit: If you have any paper-based accommodation materials, refer to the Paper-Based Testing; Training for Test Coordinators training module or to the Test Coordinator Manual. Complete a Post-Test Certification Form. Destroy/Shred used scratch paper, Mathematics Reference Sheets, Student Authorization Tickets, and Seal Codes. Recycle unused test material (after EOY). Keep records according to your state’s policy. 3.Within the final week of testing: Resolve critical warning/alerts in PearsonAccess next.

35. Test your knowledge: 35 Should all user roles who are involved with testing sign a security Agreement prior to handling test material? a.Yes b.No Who is responsible to develop and coordinate the school test administration schedule, including make-up units? a.School Test Coordinator b.Technology Coordinator c.Test Administrator d.Proctor Which Role is responsible for implementing a security plan? a.School Test Coordinator b.Technology Coordinator c.Test Administrator d.Proctor Which Role is responsible for securing and ensuring test materials are collected after testing? a.School Test Coordinator b.Technology Coordinator c.Test Administrator d.All the above Quiz Click the Quiz button to edit this quiz

36. Resources 36 Purpose Commonly Used PARCC Acronyms for Computer-based Testing Test Administrations, Schedules, and Testing Times PearsonAccess next, Organization Imports, User Accounts, and Student Registration Management of Materials Tasks to Complete Before, During, and After Testing Resources Support

37. Resources – Support Page 37

38. Resources – Training Center 38 The Training Center is found at: http://parcc.pearson.co m/pearsonaccess/ http://parcc.pearson.co m/pearsonaccess/ Select the green PearsonAccess next dropdown menu and select Training. Enter your user ID and password, and then click Sign In to go to the Training Center.

39. Resources – TAM and TCM 39 Test Coordinator Manual (TCM) Paper-based Testing http://parcc.pearson.com (Under “Manuals and Documents”) Appendix C: State Policy Addendum

40. Resources – Accessibility Features and Accommodations 40 Accessibility Features and Accommodations Manual http://www.parcconline.org/parcc- accessibility-features-and- accommodations-manual Accessibility Features and Accommodations Training Module: https://parcc.tms.pearson.com

41. Support 41 Purpose Commonly Used PARCC Acronyms for Computer-based Testing Test Administrations, Schedules, and Testing Times PearsonAccess next, Organization Imports, User Accounts, and Student Registration Management of Materials Tasks to Complete Before, During, and After Testing Resources Support

42. Contact PARCC Support for assistance with: Support: PARCC Support  Accessing resources  Setting up proctor caching  Submitting additional orders  Inquiring about shipments  Navigating PearsonAccess next  Navigating the Training Center  Managing Student Registration Data  Setting up units  Managing user IDs and passwords Online Support and Resources: http://parcc.pearson.com/support Call Toll Free: 1-888-493-9888 (5:00 am – 7:00 pm CT, Mon. – Fri.) Email: PARCC@support.pearson.com 42

43. Support: State or LEA Support  Testing schedule  Testing accommodations  Unusual circumstances on test days  Violations of test security  School emergencies that affect testing  Questions about general testing policies  Questions about state communications Contact your State or LEA Test Coordinator for assistance with: 43

44. 44 Thank you