1. EDOG Electronic Distribution of General Ledger Data

2. Why is EDOG important?  Keep track of spending  Cross-check records  Look for anomalies  Set budgets for events, etc.

3. EDOG (Electronic Distribution of General Ledger Data)  Go to: https://finance.vanderbilt.edu/ebiz/ https://finance.vanderbilt.edu/ebiz/  Click on the eDog link  Log in with your VUnet id and password

4. EDOG Homepage

5. Monthly Accounting Reports  Select your organization from the “Low- Level Center” box  Choose the fiscal year you want to view from the dropdown menu  Choose the month (“report period”) you want to view  Choose MD90B Center Fund Balance Report from the “Available Reports” box  Click Submit

6. Monthly Accounting Report

7.  In your monthly accounting report, there are two lines you will find helpful—TOTAL FUND BALANCE and STUDENT FEES.  The Total Fund Balance is how much money you organization had in its account at the end of that particular reporting period.  Student Fees is your AcFee money.

8. Monthly Accounting Report

9. Detailed Transaction Data  How to access Detailed Transaction Data:  Select your organization from the “Low-Level Center” box  Choose the fiscal year you want to view from the dropdown menu  Choose the month or months (“report period”) you want to view  Select “Download to Excel” under “View or Download”  Select which columns you want to include in your report  Suggested columns to keep: Center #, Account #, Account Name, Effective Date, Posted Journal Amount, Journal ID, Trans Description, Expanded Trans Descr, and Journal Source  Click submit

10. Detailed Transaction Data

11.  Once in excel, the information must be pared down  Sort the data by “Account Number”  Delete all rows with account numbers that begin with 1, 2, 3, or 9  (They are not relevant for your purposes, they just track movement of funds in the Vanderbilt system)