1. 12-CRS-0106 REVISED 8 FEB 2013 PRESENTS

2. 12-CRS-0106 REVISED 8 FEB 2013 Table of Contents Scheduling a meeting –Schedule Meeting FormSchedule Meeting Form –Selection of Organizational UnitSelection of Organizational Unit –Setting Meeting DatesSetting Meeting Dates –Adding a Map to show location of meetingAdding a Map to show location of meeting Reviewing the scheduled meeting 2

3. 12-CRS-0106 REVISED 8 FEB 2013 Scheduling a meeting Click on “Schedule a Meeting” 3

4. 12-CRS-0106 REVISED 8 FEB 2013 Scheduling a meeting – cont’d. 4 Fill in the meeting information. The information in red (also marked with an asterisk (*) is required). Note that there are several drop downs. Make sure to choose the appropriate value from the provided list.

5. 12-CRS-0106 REVISED 8 FEB 2013 The Region and Section will be preselected for you based on your IEEE member data. For example, if you are a member of the Philadelphia Section in Region 2, you will see options similar to what is seen here. Note the hints next to the input fields. They aid users in dealing with common meeting tasks. For example, Registration Start and End time fields have an important hint about how to turn the registration functionality off. Scheduling a meeting – cont’d. To modify date, click on the calendar icon 5

6. 12-CRS-0106 REVISED 8 FEB 2013 Scheduling a meeting – cont’d. Here is an example of details filled into the appropriate fields 6

7. 12-CRS-0106 REVISED 8 FEB 2013 You can use Yahoo! Maps, Google Maps, etc. to provide a link to a map of the meeting location. You can use the built-in registration functionality or link to a third party registration system. Let’s copy the URL using the “Link” function, and then paste it in the Meetings tool. Scheduling a meeting – cont’d. 7

8. 12-CRS-0106 REVISED 8 FEB 2013 Then, click “Create.” Scheduling a meeting – cont’d. 8

9. 12-CRS-0106 REVISED 8 FEB 2013 Here is the completed meeting, as it will be viewed by members of the section. Reviewing the scheduled meeting 9

10. 12-CRS-0106 REVISED 8 FEB 2013 Thank you! Thank you for viewing the tutorial. Please remember to visit vTools’ site (http://vtools.ieee.org) to learn more about our projects. If you have any questions regarding vTools.Meetings, please e-mail us at: meetings-vtools@ieee.org.http://vtools.ieee.org meetings-vtools@ieee.org Thank you! 10