1. North Carolina Community College System Conference October 10, 2006 Succession Planning Dr. Donald W. Cameron, President, GTCC Jackie Greenlee, Director, Organizational Development GTCC

2. Background According to a 2001 study by AACC, 79% of Community College CEOs will retire within the next 10 years Projections are that at least 25% of chief administrators and at least 25% of their faculty will retire within the next five years

3. Developmental Job Experiences and Succession Planning, Doctoral Dissertation by Dr. Penne Prigge, Rockingham Community College, NC, found:

4. 1.Interviews validated the survey results which confirmed that leadership development, succession planning, and career management/development are not formal practices on most community college campuses represented in the study. 2. This study indicates that career development and succession planning are areas that are presently low priorities for community colleges.

5. NCCCS Strategic Plan 2007 - 2009 Develop and Implement a Succession Plan Model that allows colleges and the System Office to identify, prepare for and manage the effects of impending and future retirements.

6. What Is Succession Planning? A process through which an organization assures necessary and appropriate leadership resources for the future in the form of a talent pipeline with the capabilities of sustaining the organizations long- term goals.

7. One of the most important things leaders do is to prepare for their own succession. The mark of authentic leaders is how well their organization does after they are gone. Bill George Former Chairman and CEO, Medtronic

8. Succession Planning A Guide to Implementation

9. Assess Cultural Impact Management Commitment Cultural Philosophy Employee Expectations Level of Support from Key Managers and Opinion Leaders Identification of Obstacles to Success Action Steps to Build Support

10. Set the Stage Job Descriptions/Position Profiles Qualifications Required by Job/Position Competencies Needed for the Future Human Resources Data Analysis: Movements, Turnover, etc.

11. Identify Participants Managers nominate Self-identification

12. Build College Momentum Identify Desired Behaviors and Examples in the Organization Define Personal Benefits to Employees Communicate Benefits to be Gained Create Ownership and Buy-In through Start-Up Involvement Identify and Act on Easy-To-Do and Highly Visible Successes Recognize Employees who Demonstrate Key Behaviors

13. Establish Accountabilities Define Measures of Success Communicate Measures and Recognize Successes Develop/Source and Implement Specific Training Programs Reward Managers Who Support the Processes

14. Integrate the Process Build Consistent Linkages Among Processes and Systems: –Job Requirements and Qualifications –Selection and Placement Procedures –Specialized Training Programs –Performance Management –Development Planning –Reward Systems –Measures of Success –Termination/Severance Processes Continually Raise the Performance Standards

15. Our Model at Guilford Technical Community College GTCC

16. Organizational Talent Audit Phase IPhaseIIPhase III Define the Demand Identify the Gap GTCC Systematic Succession Plan Determine the Talent Individual Development Plans

17. Define the Demand Identify projected vacancies/retirements Identify the business objectives for the short term and the long term Translate objectives into talent requirements – What competencies are needed to currently carry out job functions? What competencies are needed for the future?

18. Determine the Talent Conduct a Preliminary Talent Assessment Interviewed Vice Presidents and all members of Presidents Council Defined critical/key positions (roles that would be very problematic, expensive and impact processes across a significant portion of the organization)

19. Identify the Gap Compare current administrative and staff levels against defined future needs Compare current succession coverage for key/critical positions against desired coverage

20. Three (3) formal pathways solutions: Continuing Education Formal Education Action Learning GTCC Systematic Succession Plan

21. Individual Development Plans Create or Build on Existing Development Plans Provide opportunities for Development Activities Provide Regular and Periodic Feedback

22. Follow up to Presidents Leadership Seminar Goal: Build Talented, Diverse Workforce Outcome: Leadership Development Portfolio LEAD (Leadership Effectiveness and Development Program)

23. LEAD Examples of Monthly Sessions The Budgeting Process Goal: To introduce participants to the budgeting process to ensure that the College remains financially sound Strategic Planning Goal: To introduce the planning process by which major College initiatives are accomplished

24. Program Essentials Top Level Commitment Allocation of Resources Commitment to Training Mentorships – Learning Partners Coaching Invest Time to Monitor Program & Outcomes Recognize that this is a Dynamic Process Communicate No Guarantees

25. Reap the Benefits Projected Continuity of the Organizational Strategy Strength of Leadership Capability Desirability as an Employer Employee Satisfaction Levels Ability to Attract and Retain Top Talent

26. Questions ?

27. CONTACT INFORMATION Dr. Don Cameron, President, GTCC DWCameron@gtcc.edu 336/334-4822 ext. 2319 Jackie Greenlee, Director OD, GTCC JCGreenlee@gtcc.edu 336/334-4822 ext. 2202