1. Portfolio for Tenure & Promotion
Grand Rapids Community College Faculty Evaluation System

2. Learning Objectives:
Describe the format of a portfolio in the Faculty Evaluation System
Review the portfolio evaluation rubric
Provide helpful hints for submitting a portfolio
Discuss the role of the rank and promotion committee
Review deadlines

3. Role of Portfolio The portfolio is:
The primary documentary evidence used for tenure review and promotions in rank
Used by all tenure and promotion review committees as foundation of their deliberations

4. Standard Organization & Presentation of the Portfolio
Includes:
All five categories of evaluation
Must always document Satisfactory Standards of Employment….
And achievements in additional categories as required by each rank

5. Portfolio Format Cover page Table of contents Name Current rank
Department and school
Table of contents

6. Section One Letter of application
Teaching and learning philosophy statements/opening remarks
Annual faculty performance evaluations (in reverse chronological order)
Faculty observation reports
Student evaluations of instruction

7. Section Two Student Service Community Service (optional)
Narrative summary
Documentation
Community Service (optional)

8. Section Two Teaching College Service Professional Development
Narrative summary
Documentation
College Service
Professional Development

9. Teaching & Learning Philosophy Statement
Opportunity for faculty to describe:
who they are as educators
what they believe about themselves, their disciplines, their students,
how these things are exemplified in their practice.
Both inspirational and practical

10. Narrative Summary Importance of this cannot be overstated because it…
serves to highlight important contributions faculty members have made in each of the categories.
provides an opportunity for faculty to reflect on their growth as a faculty member on the activities they have undertaken and feedback they have received in the years covered by the portfolio.
provides an opportunity for faculty to explain how they have met the expectations for tenure or promotion.

11. Documentation
Should be supportive of the narrative summary for the category
Provides evidence that faculty have met the expectations for tenure and promotion
Refers to FPE plan and report

12. Portfolio Evaluation Rubric
Discussion of expectations. (Please refer to rubric handout.)
Committee recommendation submitted to Dean and Provost
3 out of 4 “yes” votes required
Final decision made by Provost

13. Committee Composition
Four members
Associate Dean
Department Head/Program Director
If candidate is DH/PD, then DH/PD in closely related department
Faculty member in department
If none available, in closely related department.
Candidate chooses.
Faculty member from college-wide cohort.
AD chooses.

14. Submission Process Can be electronic…
But for convenience, hard copy will be easiest
Submit to the Associate Dean by deadline

15. Decision-Making Process
Review of Portfolios
Faculty member assembles portfolio
Portfolio is reviewed by committee (including DH/PD)
Portfolio is reviewed by the appropriate Dean
Portfolio is reviewed by the Provost who makes the final decision

16. Faculty Evaluation System 2014-2015 Calendar
Winter Semester 2015
April 3
Faculty submit Portfolio if applying for rank and tenure – Rank and Tenure committees begin reviews
Faculty Performance Evaluation (FPE) Reports are due for all faculty
April 17
Rank and Tenure committee’s submit recommendations to Dean
April 24
Dean’s recommendations completed on rank and tenure applications
May 1 
Provost’s decisions completed on rank and tenure applications

17. Deadline:
APRIL 3

18. Learning Summary
Described the format of a portfolio in the Faculty Evaluation System
Reviewed the portfolio evaluation rubric
Provided helpful hints for submitting a portfolio
Discussed the role of the rank and promotion committee
Reviewed deadlines