1. Exoplanet Exploration Program Large Binocular Telescope Interferometer (LBTI) Operational Readiness Review (ORR) PI: Phil Hinz, UA PS: Rafael Millan-Gabet, NExScI April 2015 The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

2. ExoPlanet Exploration Program Agenda 2The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

3. ExoPlanet Exploration Program Charter –This ORR evaluates the readiness of the LBTI Project to support HOSTS observations, and the readiness of LBT, LBTI and NExScI to assume responsibility for HOSTS operations in support of the general astronomy community Scope –Compliance with Program Level Requirements Appendix (PLRA) goals (i.e., derived requirements) –science data management readiness for full science operations –Status of operations plans and procedures –Status of required hardware, software, staffing and facilities –Status of RFAs from past reviews –Risk items and mitigation approaches 3The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

4. ExoPlanet Exploration Program Success Criteria 1.LBTI performance meets PLRA threshold requirements 2.LBTI science data management planning and procedures meet all PLRA requirements 3.The necessary interferometer operations plans and procedures are complete, documented and in place, and under configuration mgmt 4.The necessary pipeline processing algorithms, plans and procedures are complete, documented and in place, and under config. mgmt 5.The necessary staffing is in place and training has taken place 6.The required actions from previous reviews have been addressed 7.Identified risks are acceptable 8.UA and NExSci are ready to assume responsibility for LBTI operations and data delivery & archive 4The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization. OLD

5. ExoPlanet Exploration Program ORR Success Criteria to enter SVP 1.LBTI performance requirements a)LBTI demonstrates 12 zodi sensitivity (1  single star measurement, PLRA zodi model) b)Credible plans documented to meet PLRA threshold performance requirements (6 zodi, 0.3 mJy) by end of science validation phase with low-medium risk c)In-guide plan and assumptions for SVP and HOSTS are documented and the science scope and available nights are consistent 2.LBTI science data management planning and procedures meet all PLRA requirements 3.The necessary interferometer operations plans and procedures are complete, documented and in place, and under configuration mgmt 4.The necessary pipeline processing algorithms, plans and procedures are complete, documented and in place, and under config. mgmt 5.The necessary staffing is in place and training has taken place 6.The required actions from previous reviews have been addressed 7.Project risks are documented and acceptable 8.During SVP, UA is ready to assume responsibility for LBTI operations and data delivery; and NExSci is ready to assume responsibility for archive 5The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

6. ExoPlanet Exploration Program Board TBD (NASA HQ), Program Scientist - Chair TBD (JPL) TBD (UA) TBD (NExScI) Ground rules: –Board Chairman calls time on presentations/discussions –Project responds to written Recommendations for Action from Board RFA forms available Audience RFAs accepted through Board member Project response will either provide closure information, identify future action plan to close, or indicate taken as an advisory 6The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization. Potential board members: Fred Vescelus (JPL) Mark Colavita (JPL) Charley Noecker (JPL) Steve Macenka (JPL) George Rieke (UA) Chas Beichman (NExScI) John Monnier (U. Mich - science)

7. LBTI History, Overview and PLRA Phil Hinz, LBTI PI

8. ExoPlanet Exploration Program LBTI Overview 8The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

9. ExoPlanet Exploration Program LBT Overview Include 1.Organization, roles and responsibilities 2. Project success criteria / science obsjectives 3. 9The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

10. ExoPlanet Exploration Program HOSTS Survey 10The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

11. ExoPlanet Exploration Program PLRA Performance Goals For full success, the LBTI project shall: –Survey the exozodiacal flux of 50 nearby stars with a 1  noise equivalent corresponding to 3 times the signal due to the zodiacal dust in our own planetary system (3 zodi) (HOSTS survey) –Complete the HOSTS survey within 4 years after completion of commissioning (integration and testing [I & T]) 11The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

12. ExoPlanet Exploration Program PLRA Instrument Requirements The threshold performance requirements to be met by the LBTI instrument shall include: 1.Photometric sensitivity (1  ): 0.3 mJy, over bandpass 10-12.5 (standard N’ filter), to be reached during the elementary per-star observing sequence 2.Calibrated null stability (1  ) of 1.5x10 -4 (planned null depth 1x10 -3 ), 2 to be reached for a full calibration cycle. The elementary observing sequence includes measurements to calibrate the background and provide flux normalization, and is expected to last about 30 min with 30% duty cycle, resulting in about 10 min of integration time. A full calibration cycle will typically include three such observing sequences of the target star, bracketed by observing sequences on calibrator stars. 12The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

13. ExoPlanet Exploration Program Data Requirements 13The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

14. Measurement Approach Phil Hinz, LBTI PI

15. ExoPlanet Exploration Program As needed explaining –Measurement sequence –Calibration –Data products (L0-L2) and algorithms –… 15The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

16. Compliance with PLRA Requirements Phil Hinz, LBTI PI

17. ExoPlanet Exploration Program Photometric Sensitivity Measured performance vs requirement –Current metric plot What is it How is it measured Error bars, repeatability, accuracy If Baseline requirements are met, great. If baseline requirements are not met but threshold requirements are met, what is the plan to get to baseline requirement If threshold requirements are not met (but close), why is it ok? 17The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

18. ExoPlanet Exploration Program Photometric Error Budget 18The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

19. ExoPlanet Exploration Program Null Uncertainty Measured performance vs requirement –Current metric plot What is it How is it measured Error bars If Baseline requirements are met, great. If baseline requirements are not met but threshold requirements are met, what is the plan to get to baseline requirement If threshold requirements are not met (but close), why is it ok? 19The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

20. ExoPlanet Exploration Program Null Uncertainty Error Budget 20The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

21. ExoPlanet Exploration Program LBTI science output w.r.t Mission Success Criteria How does the null uncertainty and photometric sensitivity relate to Mission Success Criteria –Conversion to Zodi levels Rafel/Denis/Bertrand’s slides 21The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

22. ExoPlanet Exploration Program HOSTS Survey to date As needed 22The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

23. ExoPlanet Exploration Program Plan to Complete HOSTS Survey Whats in the baseline: number of nights, stars, etc. It is clear we will not meet 50 star requirement with available resources in the baseline What additional resources are needed – lien for FY18 23The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

24. LBT Operational Readiness Christian Veillet, LBT Director

25. ExoPlanet Exploration Program As needed explaining –Pre-run checkout procedures –Threshold metrics to proceed –… 25The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

26. LBTI Operational Readiness Phil Hinz, LBTI PI

27. ExoPlanet Exploration Program As needed explaining –Pre-run checkout procedures –Threshold metrics (with internal source?) to proceed –… –Operations plans & procedures –Documentation, configuration management, maintenance & sparing –Staffing, training, commands & sequences –Risk management –Problem/Issue reporting and tracking –Have lessons learnt from commissioning runs incorporated into operations plan –Status of facilities, including software development environments 27The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

28. ExoPlanet Exploration Program Operations system team readiness, including plans and risk assessment for any outstanding items 1.Staffing plans and status 2.Personnel training status 3.Interfaces status 4.Procedures status 5.Tools status 6.Software status 7.Facilities status 8.Contracts status 28The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

29. NExScI Operational Readiness Rafael Millan-Gabet, PS

30. ExoPlanet Exploration Program As needed explaining –Pipeline processing algorithm –… –Planning tools and schedules, data capture, archiving & curation –Data visualization, data QA, staffing, configuration management, –Interface with UA/LBTI –Pipeline processing with commissioning data –Project management during operations Phase –Issues 30The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

31. ExoPlanet Exploration Program Compliance w requirements Have we demonstrated: –Level 0 data to NExScI within 72 hrs of observation –Level 1 data to NExScI within 20 workdays of observation –Level 2 data to NExScI within 40 workdays of observation –I recommend this be planned for the data from Jan run at some level of automation. How is “the quality and integrity of data” determined and assessed 31The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

32. ExoPlanet Exploration Program Archival Describe the Web and Program interface –I assume this will be ready by ORR What’s the content at the time of the ORR –A table summarizing null sequence observation in db and its data volume 32The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

33. Documentation Hop Bailey, PM

34. ExoPlanet Exploration Program Documentation of plans/procedures complete 34The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization. TitleVersion & OwnerStatus

35. Risks, Action Items and Open Issues Hop Bailey, PM

36. ExoPlanet Exploration Program Risks 36The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

37. ExoPlanet Exploration Program All Action Items Closed 37The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

38. ExoPlanet Exploration Program Open Issues 38The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

39. Schedule, Costs & Liens Hop Bailey, PM

40. ExoPlanet Exploration Program Hosts Survey Schedule 40The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

41. ExoPlanet Exploration Program Cost Profile (FY15-17) 41The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

42. ExoPlanet Exploration Program Liens for FY18 & beyond Extra nights to complete survey Detector upgrade? Spares? 42The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

43. ExoPlanet Exploration Program Decommissioning Plan What happens after FY17/18? –LBTI instrument and associated H/W –Archive at Nexsci? 43The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.

44. Wrap-up Phil Hinz, PI

45. ExoPlanet Exploration Program Summary 45The technical data in this document is controlled under the U.S. Export Regulations, release to foreign persons may require an export authorization.