1. August 27, 2015 Board Orientation

2. Welcome and introductions Welcome Self introductions A few minutes about you, family, interests, and your role(s) outside of CCF Previous board members, please add your role(s) at CCF Any past connection to CCF or foundations

3. Introduce Staff Soula Bantsolas, Donor Relations Susan Barnes, Scholarships/WGC/BOD Mary Anne Brooks, CFO Darryl Childers, Community Relations Robin DePew*, Office Manager Mary Holmes, Executive Director Marie Milton, Finance Services Kimmi Nettles*, Program Assistant * Part time

4. Agenda Welcome and introductions Review agenda What is a community foundation? Development of the field Who is involved (board, alumni, staff, partners)

5. Agenda Overview of CCF History Milestones Mission statement Priority impact areas 2020 development plan Key programs

6. Agenda Responsibilities (board duties, CCF roles, committee structure, charters & timelines) Legal framework (articles, bylaws, NCCNP checklist, D&O insurance, selected policies) Stewardship and controls

7. Agenda Growing the foundation Board operations (meeting notices, meeting schedule and format, governance calendar, key dates) Maximizing the experience Q&A

8. Board Manual Available online via board section of website cumberlandcf.org Bottom right corner

9. What is a community foundation? We raise money We keep track of it We invest it We make grants according to donor intent to make life better here for everyone

10. What is a community foundation? DefinitionDefinition from the National Standards for US Community Foundations: A community foundation is a tax-exempt, nonprofit, autonomous, nonsectarian philanthropic institution supported by the public with the long-term goals of: Building permanent, component funds established by many separate donors to carry out their charitable interests; Supporting the broad-based charitable interests and benefitting the residents of a defined geographic area, typically no larger than a state; and Serving in leadership roles on important community issues.

11. What is a community foundation? Characteristics Charitable organization 501(c)(3) Public foundation (not private) 509(a)1 and 170(b)(1)(a)(6) Serves defined geographic area Variance power to modify terms if charitable purpose becomes obsolete or inconsistent with the needs of community

12. What is a community foundation? Grantmaker / source of funds A community savings account A resource gatherer for our community A service for givers Endowment manager

13. What is a community foundation? Technical support for nonprofits Trainer Sustainability coach / nonprofit endowment builder Knowledge broker Neutral community convener Change agent

14. What is a community foundation? From the donor’s perspective - videovideo CCF donor stories (website and YouTube) Terri Thomas – every gift matters Elaine Bryant Hayes – supporting the arts forever Scott McFadyen – involving his family in giving

15. What is a community foundation? View videos from donor tabdonor tab on website or YouTube channel from the Home page. Share with a friend!

16. Advice for new board members Reflections by board members Why I am involved with Cumberland Community Foundation What a new board member needs to know How to make a difference Prepare and engage Be an ambassador Talk about CCF

17. Development of the field In the beginning - Video Video First community foundation – 1914 The Cleveland Foundation First in North Carolina – 1919 The Winston-Salem Foundation More than 700 in the country Building philanthropy in geographic area, most often through endowments

18. Who is involved at CCF? Current board (contact list and board terms on website) Board alumni (handout) Staff (bios on website) Stakeholders – volunteers, donors, grantees, nonprofit organizations, citizens, interest groups, change agents, community leaders, vendors …

19. Overview of CCF - History Founded in 1980 by Dr. Lucile Hutaff One of 700 community foundations in the country 450+ named funds set up by donors All funds together > $72 million (6/30/15) Grants paid annually ~$3.5 million $41 million paid to charity since 1980

20. Overview of CCF - Milestones 1980 – 1988: Started grantmaking; limited development outreach 1984 granted $250,000 for site of main library downtown 1988: Board attended COF Fall Conference for Community Foundations Catalyst for growth 1990: Hired first professional staff Established endowment building program with emphasis on unrestricted assets Opened grantmaking process to community

21. Overview of CCF - Milestones 1990 – 1996: “Family Fund” campaign for unrestricted endowments Unique characteristic of CCF 1997 - 2005: Emphasis on asset development and operational standards October 2005: Two goals – improve grantmaking and grow grantmaking budget Shift in grantmaking for impact (funder versus investor) Quiet campaign to build $6 million in new Community Funds

22. Overview of CCF - Milestones February 2006: 25 th anniversary event, announced goal, continued fundraising and raised $9 million by end of 2010 2007: Launched outreach to new groups of volunteers and donors through giving circle initiative EE Smith Academic Excellence Giving Circle Women’s Giving Circle of Fayetteville 2008 - 2010: Economic downturn Continued learning and improving grantmaking Severe cuts in operating budget and sharp reduction in grant budgets

23. Overview of CCF - Milestones 2010 – 2011 our board considered: What are the greatest needs in the community? What is our unique role? Building endowment and improving the community through our grantmaking 2020 Development Plan: reach $100 million in assets by 2020

24. Overview of CCF - Milestones Fall 2011 received $10 million bequest from Robert H. Short as addition to Community Scholarship Endowment “Game changer” for local colleges $530,000 for academic year 2015/16 (Year 3 of 5) Selections done by the colleges

25. Overview of CCF - Milestones 2012 / 2013: Nonprofit Endowment Workshop Series 2014: Adopted new mission statement 2014 – 2015: Launched 2020 ambassadors program Spring 2015: Grantmaking retreat developed six priority impact areas

26. Plans for 2015 - 2016 Development - Just do it We know what works Time to implement Reaching out Grantmaking - Reach out beyond Fayetteville into municipalities Development – Reconnecting with old friends and finding new friends

27. Mission Statement Giving together to enhance the quality and spirit of community life. Adopted 2014 Background

28. Values - Stewardship Stewardship of resources By foundation - efficiency, oversight, audit, standards, accountability, transparency, adherence to donor intent By grantees – return on investment; adherence to donor intent Stewardship includes: Legal compliance Integrity Efficiency Sustainability

29. Values – Impact and inclusion Community transformation through endowment building – “Wealth changer” “Community” – Inclusion of our diverse community of people, organizations, issues, and geography Giving at all levels by everyone 80% of gifts received since 1980 under $250 Giving time, talent, and treasure

30. Six Priority Impact Areas: 2016-2020 Growing sustainable support for local nonprofit organizations Growing philanthropy and local giving Increasing college access and affordability Improving education outcomes Improving quality of life for all Strengthening local nonprofit organizations

31. Six Priority Impact Areas: 2016-2020 Review in detail on website to understand the programs we will discuss throughout the year www.cumberlandcf.org Click on Grants across the top Click on Community Grant Impact Areas

32. 2020 Development Plan Adopted in May 2011 Focused on endowment building and sustainability Growth in all fund types Emphasis on designated endowments Sustainable growth / emphasis on designated endowments supports business model “2020 Ambassadors” are volunteers who sign up to help a specific nonprofit organization ask for endowment and planned gifts

33. Key Programs Community Grants (CCF receives applications) Nonprofit sustainability (part of 2020 Development Plan) Lilly Endowment Challenge (matching program) Endowment partner operating grants Endowment building training Planned giving training Summertime Kids Grants

34. Key Programs Education grants Scholarship awards Women’s Giving Circle Special project fundraising One Million Pounds for Second Harvest (Feb/Mar) Nonprofit training Mary Lynn McCree Bryan Nonprofit Leadership Award

35. Example Community Grants – Start up funding Airborne & Special Ops Museum Ashton Woods Transitional Housing Cape Fear Botanical Garden The CARE Clinic Cape Fear Regional Theatre Youth Studio

36. Example Community Grants – Start up funding FSO Youth Orchestra NC Civil War History Center CommuniCare/ Juvenile Assessment Center Fayetteville State University Endowment Child Advocacy Center CEED (The Women’s Center)

37. Example Community Grants Capital funding for major arts / recreational / educational projects: Museum of the Cape Fear Cape Fear Botanical Garden Purchase of downtown site for Main Library “Re-start” for: Coordinating Council on Older Adults Better Health of Cumberland County Fayetteville Animal Protection Society Fayetteville Symphony Orchestra Vision Resource Center

38. Community Grants - Recent Information on recent grants and grants in progress are always available on the website on the GRANTS tabGRANTS

39. Responsibilities of the board Handouts for review - Ten Basic Responsibilities of Nonprofit Boards (BoardSource 2015) Statement of Board Roles & Responsibilities (CCF 1999) Memorandum by Dianne Chipps Bailey, Robinson Bradshaw & Hinson (2008) 2014 Legal Compliance Checklist - NC Center for Nonprofits

40. Responsibilities - Committee structure Executive committee Finance & stewardship committee Investment committee Audit committee (new) Governance committee Community impact committee Ad hoc teams and grant teams (ex Scholarship)

41. Responsibilities - Committee structure Each committee has a volunteer chair Most have an assigned staff member Chair and staff work together to develop agenda for each meeting According to committee charter and timeline According to board delegated duties Coordinated with other work of CCF Staff takes minutes for review by chair before sending out

42. Responsibilities - Committee structure Example grant teams include: Scholarship selection Education grants Robert H Short Scholars Women’s Giving Circle

43. Responsibilities - Committee structure Example ad hoc project teams: Mission statement project Summertime Kids program evaluation Buildings and technology project 35 th anniversary planning

44. Responsibilities – National Standards National Standards for US Community Foundation Accreditation represents operational effectiveness to foster excellence in community philanthropy Good for five years CCF up for reaccreditation in 2016

45. Responsibilities – National Standards National Standards website provides support www.cfstandards.org Sample policies – Click hereClick here List of standards on CCF board webpage 2015/2016 process for CCF

46. Responsibilities - Staff Professional staff (bios on website) Staff operates the foundation, implements goals of the board, supports committees All report to executive director Executive director reports to board Board president leads the board Board president and executive director partnership

47. Legal framework Articles of incorporation/addendum, bylaws Legal Compliance Checklist - NC Center for Nonprofits Directors & Officers Liability Insurance Policies of the board (conflict of interest, confidentiality, media policy, whistleblower, document destruction, employee handbook…) CCF Real Estate Foundation (T1 supporting organization)

48. Stewardship and controls Trust is the big word says past president and long time board member, Dr. Loleta Wood Foster Trust Stewardship emphasized at every meeting Board approved financial reporting system Systems in place include: National Standards for US Community Foundations Financial audit by Haigh, Byrd, & Lambert Oversight by treasurer, audit and finance committees Budget vs actual reporting, extensive internal controls

49. Stewardship and controls Cash budgets: building budget, operating budget, grants budget Developed with board and staff input Line by line walk through of budget before adoption November meeting includes a detailed review of internal controls and management letter

50. Community foundation fundraising Endowments – self sustaining and give back to the community every year, forever Short term special projects – Sandhills State Veterans Cemetery Fund, One Million Pounds for Second Harvest 100% to the fund or cause designated by the donor People give by check, online credit card, transfer of stocks, real estate During life or through estate / gift in will or by a charitable remainder trust / charitable lead trust

51. Who gives to community foundations? Giving USA 88% of charitable gifts made in the US come from individuals or their estates CCF focuses on individuals Give now and/or give later: Any amount to an existing fund Start a new fund Donor centered fundraising

52. Growing the community foundation – a role for everyone

53. Ways to help grow CCF # 1 - Stewardship and integrity Share communications Share Guide to Giving booklet Like/Share Facebook posts Forward emails from staff with subject line “Good news to share” Talk about CCF “I learned something interesting today at CCF…” Bring someone to a site visit or event

54. Ways to grow CCF - Identify Who gives every year to [insert nonprofit org name here] and may continue that support Who has a large taxable event (tell about Donor Advised Fund) Who has might like to support a cause forever Who has appreciated assets and would like to diversify/grow income (CRT)

55. Growing the community foundation - Involve Opening doors to: Professional advisors – Attorneys, accountants, investment brokers, bankers, insurance brokers, estate planners Generous people in the community – Neighbors, colleagues, clubs/civic groups, friends, … Thought leaders History – 90% of donors who gave >$250K referred by board member “Identify” and “Involve” and “Thank”

56. Maximizing your impact and experience on the board Reflections by board members Why does this work matter? How can you make a difference in our community through Cumberland Community Foundation? How to make a difference Prepare, engage, and lead Be an ambassador and talk about CCF Think long term about our community

57. Board operations and systems Meeting dates – the third Thursday at noon Sept, Nov, Jan, Mar, May, June Meeting notice: 10 days prior – postcard reminder and/or email 5 days prior – meeting packet (mailed or online) Please RSVP “yes” or “no” every time Read meeting materials Format is less formal and usually decisions by consensus Culture of inquiry / learning

58. Resources – We are not in this alone! 700+ community foundations across the USA Memberships: Council on Foundations www.cof.orgwww.cof.org NC Network of Grantmakers www.ncgrantmakers.orgwww.ncgrantmakers.org NC Center for Nonprofits www.ncnonprofits.orgwww.ncnonprofits.org BoardSource www.boardsource.orgwww.boardsource.org Association of Fundraising Professionals www.afpnet.org www.afpnet.org Associations Grantmakers for Education www.edfunders.orgwww.edfunders.org Environmental Funders Network Giving Circle Knowledge Center - Click- Click

59. Q & A Thank you!