1. ICT Housekeeping & Planning Term 4 through Term 1

2. Worst Case Scenario

3. Recovering from Disaster A reliable off-site backup is your best option for data recovery If it is not possible to take a complete snapshot backup of your server, at least the data shares and the user accounts should be copied to an external device Tape, external USB hard disk, another computer CDs and DVD can be used for smaller data backups and archiving data Remove all backup media from the server room – or better, from the school

4. Data on local workstations Data saved on local workstations is not typically backed up Instruct ALL staff to check for data saved on local desktops/My Documents and either delete or MOVE it to their home folder or group share on the server so it gets backed up Set a time limit for having this done – the cut-off date should be the day before you complete the full server backup Remind staff that they save work on their own computers at their OWN RISK

5. Cleaning Out Home Folders & Shares Throughout a year, the server gets all sorts of files saved to it, filling it up While it’s quieter at the end of the year, ask staff to go through all their own files and remove what’s not longer needed by them They can copy to a USB stick or burn to CD/DVD if they think they might need it again Check Student shares and home folders too Again, set a deadline BEFORE the final backup to do this important task

6. Users that have left the school There is little point keeping the accounts and data of students staff that have left If you think you might need to keep their data, burn to a CD or DVD labelled “former staff 2008” then delete from server If a leaving staff member’s data is required by another staff member – eg. A new principal, then copy it over to their folder/share to let them cull it

7. Photos and Videos Throughout a year, schools gather masses of photos and videos Are all of them really needed on the server? Some of them are guaranteed to be terrible Delete the bad ones Archive the ones you may want later to a DVD, label it and get the Teacher Librarian to accession these DVDs and keep them in the School Library Or use an external hard drive to store a copy of all school photos

8. MP3s and EXEs and Student Homes If your server gives Students their own home folder, it’s likely some have filled it with: Their MP3 Playlist from their iPod (illegal) Games of all descriptions (EXEs) Use the search function to find these types of files in student home folders and delete them Be careful that you are not deleting a music file created by the student or a program written by the student!

9. Power On or Off over Holidays? Please leave the power ON for your server (if you have one), CPC server, Router and main cabinet This will allow for updates to be installed and for staff to access files they may need to work on Workstations, monitors and printers can and should be switched OFF including at the power point

10. Laptops over the Holidays Ensure all model numbers and serial numbers of laptops have been recorded All laptops should be secured in a strongroom Any “loans” to staff should be recorded in a loans register and known to the Principal In the case of a loan computer being damaged or stolen, usual practice is that this is claimed on the contents or car insurance policy of the staff member involved.

11. ICT Planning for 2009 The end of the year is a great time to consider future ICT needs If your school has an existing ICT plan, review it for the current situation What is your expected T4L rollout allocation? What budget do you have for ICT resources What are your ICT priorities for 2009? What ICT issues are coming up?

12. School Fileserver in 2009 When did your school get its fileserver? If it was in 2005 (or earlier), you should budget for a replacement in 2009 Cash purchase or T4L points? Servers that are out of warranty can be expensive to repair in the event of failure Upgrades are available for ASI servers still in warranty: 320GB Multimedia Array (running out of space?) 250GB External backup HDDs (too much data?) Talk to a Technology Adviser for advice!

13. Desktops and Laptops At this stage, assume that T4L will continue in its current form: 1 unit for every 8 students at your school divided by 4 years For P5/P6 schools, assume ALL your existing T4L computers will be replaced in 2009 Based on these assumptions, where will these new computers go? How many desktops/laptops/servers? Do you need to BUY more in 2009? https://detwww.det.nsw.edu.au/it/equipment/hardware_stds/specs.htm

14. IWB and Projector Kits Many schools are now purchasing IWB kits for their classrooms Please order from DET Fleet Manager Not Kookaburra or Electroboard etc Carefully consider the room(s) the kits will go in and factor in the costs for power and data connections A typical IWB kit with Ultra Short Throw Projector installed is approximately $7K http://sitwww.det.nsw.edu.au/sr/ConnectedClassroom/index.htm

15. Printers and Copiers What printers / copiers do you have around the school? How many will need replacing in 2009? DET has standard copiers and laser printers Fuji Xerox Colour and Mono Copiers HP LaserJet Colour and Mono Laser Printers Includes 4 year on-site warranty https://detwww.det.nsw.edu.au/procurement/products/imaging/index.htm

16. ICT Focus Areas for My School If you’d like to let Sydney Region IT Support Unit know of your special ICT Projects for 2009, please add it to the back of your Evaluation Form Of course, it would then help if you also put your name and school on the front. Remember, your friendly Technology Adviser is available to assist with the implementation of your special ICT Projects

17. Any Questions?