1. Orientation to Internship Application for Spring 2016 Semester College of Education & Professional Studies Lisa R. Light, Director of Teacher Education Services Brandy L. Russell, Assistant Director of Clinical Experiences

2. Begin circulation of clipboards for scheduling internship checkouts.

3. Important Facts You Should Know About Internship Capstone assessment Full-time job and should be treated as such Full time in the schools, 5 days a week Follow the school’s academic calendar, not JSU’s No excused absences Professional expectations

4. Internship Testing and Eligibility Requirements

5. Praxis II Policy Spring 2016 Internship To be eligible for Spring 2016 Internship, passing scores for all necessary Praxis II exams must be received at JSU via electronic transmission from ETS no later than December 9, 2015

6. Praxis Test Centers and Testing Dates Latest possible testing window to determine Spring 2016 Internship eligibility 11/2/2015 – 11/14/2015 Click on title link to access website.

7. Only official ETS score reports… sent directly to JSU and ALSDE by electronic transmission from ETS will be accepted. JSU must be listed as a score recipient.

8. Contact your advisor, instructor, or department head… for details regarding Praxis II test(s) code(s) and requirement(s) for your respective major. Praxis II Test Centers and DatesPraxis II Test Centers and Dates Praxis II Tests & Code Numbers –Praxis II Tests & Code Numbers (AL State Approved)

9. Praxis II Test Help Praxis II Study Guides – available from ETS and Amazon.com www.praxisprep.com Dr. Joseph Akpan, College of Education – Praxis II workshops jakpan@jsu.edu

10. English Competency Exam (ECE) (Undergraduate Students ONLY) Take once you complete English 101 & 102 and have acquired 60 hours. Students must pass the ECE at least one semester before filing an application for graduation. Register online via JSU English Department’s website Absolutely no late registration per English Department http://www.jsu.edu/english/ece_dates.html http://www.jsu.edu/english/ece_dates.html Phone contact # 782-5411 or 782-5412 The test is administered at JSU by the English Department. No testing fee. Great info for ECE: http://www.jsu.edu/english/ece_info.html http://www.jsu.edu/english/ece_info.html

11. EPP or CLA Exam Required for Graduation (Undergraduate Students ONLY) One of these assessments must be completed in order to meet graduation requirements. EPP - ETS Proficiency Profile -This assessment is proctored on campus in a designated computer lab on scheduled test dates. This test takes the place of the CBASE.EPP - ETS Proficiency Profile CLA+ - Collegiate Learning Assessment - (if selected by the Office of Planning and Research) It can be taken in place of the EPP to meet graduation requirements. It is performance based and provides a measure of an institution's contribution to the development of critical thinking and writing skills. (Computer based)

12. EPP – Con’t. Take on campus in a designated computer lab on scheduled test dates DURING THE SEMESTER IN WHICH YOU ARE GRADUATING. Can’t register before. Director of Clinical Experiences will secure special testing dates for Spring 2016 interns. You will be notified of these dates and location(s) at the Spring 2016 Internship Orientation Meeting (1 st week of January).

13. MFT (Major Field Test) (Graduation Requirement for Undergraduate Students in the Following Majors): Biology (BY), History (HY), English/Language Arts (ELA), Math (MS), Music (MU) Test taken the semester that you intern, if you are in one of the majors listed above. Contact your department to find out when the test will be given. This is a requirement for GRADUATION, not internship!! Register with your department. If this requirement is dropped, you will be notified. Currently, it is required.

14. COMPREHENSIVE FINAL EXAMS Test Requirement for Graduation (Graduate Students ONLY) Comps are given through your department the semester that you intern (your LAST semester). Contact your department for specific dates given. You register online through the Graduate School. Clinical Experiences Office does not know testing dates, as they differ according to each major and within each department.

15. Other Requirements Prior to Internship: For UNDERGRADS -Overall, professional, & teaching field GPAs must be a 2.5 at minimum. For GRADS –Overall, professional, & teaching field GPAs must be a 3.0 at minimum. Internship should be the last course for the student. Must have earned a “C” or better in all teaching and professional courses (& have no “I” for incomplete courses). You will formally apply for the internship one semester before you actually plan to intern. Should you apply & not actually intern for any reason, you will reapply again at the appropriate time.

16. Notice to Alternative 5 th Year Students Who Are Employed As Teachers: In order to meet internship requirements, you must be employed full time in your field and grade level(s) and teaching under a Special Alternative Certificate (SAC). If you are BY and employed to teach GS all day, this will not satisfy requirements. Some employed interns have had to take a leave of absence. If you are employed in a private school or seek private school placement, the school must meet certain requirements: –must be SACS accredited –recognized by the State

17. Final Information for Alternative 5 th Year Students : If you secure teaching employment after application, you must contact Clinical Experiences immediately and provide the necessary documentation (a letter from your superintendent and a copy of your current certificate). If you become unemployed (as a teacher) between now and internship, you must notify the office as well. If you are employed out of field, you will need to secure a leave of absence, if you cannot gain employment within field. If you are employed as a teacher’s aide, you will need to secure a leave of absence from that role.

18. Proof of Professional Liability Insurance is REQUIRED! You may not attend your placement school, nor will we send placement information without appropriate coverage. Proof of liability insurance MUST be turned in to Christi Rickson in the Office of Clinical Experiences by December 9, 2015. Liability Insurance Requirements Liability Insurance Information

19. Liability Insurance Information (continued) : If you are employed (or become employed) as a teacher, you will need to provide proof of liability insurance coverage. Liability insurance coverage may be purchased through any company of your choice, but documentation for coverage in the amount of $1,000,000 with coverage dates must accompany your application. Coverage must last through the end of your internship semester. Payment may be made online or by check or money order for AEA/SAEA membership in the Office of Clinical Experiences (RWB 311). DO NOT BRING CASH. Follow directions on the membership form, and turn in payment & original form to Christi Rickson in the Office of Clinical Experiences before taking your receipt to Teacher Education Services.

20. Purchase LiveText FEM Spring 2016 interns must upgrade to LiveText with Field Experience Module (FEM) by December 9, 2015. The upgrade is $18.00 and is available through the LiveText (LT) account links INSIDE the candidate’s LT account. Log into your LiveText account, click on “My Account,” and then go down to “Membership Information.” Select “FEM” and follow the prompts to purchase the add-on.

21. Internship Application Procedures (handout)

22. Internship Application Procedures: Internship is the LAST course before graduation, and should be the only course you take, unless you are required to take another course designed to be taken concurrently with internship, according to your department. You must have completed your application for internship online and bring ALL required materials at the time of your individual internship checkout with Teacher Education Services, Room 207. Everything should be turned in at once. Materials cannot be turned in a few pieces at a time. (Refer to handout.) Completed applications must be on file with Teacher Education Services. Late applications can delay your placement.

23. Extra Courses During Internship  If you need to take an additional course during Internship & Seminar, the course must be reflected on your Trial Schedule and approved by your advisor.

24. CHECK, CHECK, & DOUBLE CHECK BEHIND YOUR ADVISOR! You are ultimately responsible for making sure that you meet all requirements (outlined in your catalog/bulletin) for internship eligibility. If you have any questions about this, check your JSU bulletin again or ask questions. Refer to your checkout sheet from TSC! If you are missing courses, received an “Incomplete,” made less than a “C” in a required course, or your GPA does not meet ALL the minimums, you will need to have taken care of this prior to internship. Please double check to make sure you’re eligible. If you drop a course, you’ll need to take it later before you plan to intern, recalculate your GPA, etc. PLEASE re-check for your own sake & check early!

25. Importance of Keeping ALL Information Current: Notify Clinical Experiences (brussell4@jsu.edu) immediately if you have changes in information. Students must frequently be contacted, and correct, current information is necessary in order to keep you informed. On your Internship Application, please notice there are two different address listings: one for internship and one for home. On your Blue Sheet, you should list your physical address during Internship for School Year Residence. Information that could potentially change: email addresses, phone numbers, physical address, and even name changes, etc.

26. Internship Placement Policy Link to JSU Clinical Experiences webpage - Placement Policy Link to JSU Clinical Experiences webpage - Placement Policy

27. JSU places interns in some schools in the following AL Counties: (within 70 mile radius from JSU) Calhoun Cherokee Clay Cleburne Dekalb Etowah Marshall Randolph St. Clair Talladega This information is subject to change.

28. Note on the “Counties” JSU Serves… This is just the “geographic” area. There are many different systems within each of these counties listed that we serve. For example: The Calhoun County area consists of five different school systems: –Anniston City, Calhoun County, Jacksonville City, Oxford City, Piedmont City

29. General Rules Related to Internship Placement: You may NOT intern where you have family attending or employed (see exception on next slide). Please don’t ask! This information must be disclosed on the application for internship (blue sheet). Give accurate information, please! “Family” is defined as (but not limited to) the following: spouse, child, grandchild, brother/sister, aunt/uncle, grandparents, niece/nephew, cousins, sister-in- law/brother-in-law, mother/father, etc.

30. Exception to Family Members Attending or Employed at Internship Placement School: Employed Alabama Alt A teacher/intern candidates completing internship and working under an SAC endorsed for the teaching field appropriate to the candidate’s teaching assignment may complete internship in the candidate’s classroom, if the classroom setting is appropriate for the candidate’s teaching field requirements.

31. You may NOT intern where you attended high school unless it has been more than ten years (Exception: Employed Alt A requirements). Do not list this as a requested choice for placement on your application for internship. This helps give you diverse placements as required by ALSDE. You may intern where you completed your Practicum when both parties agree to it. This is referred to as a Year-Long Clinical Placement.

32. Students should NOT contact Boards of Education, schools, or teachers to ask for placement. All placements come through the Office of Clinical Experiences. Applications that are incomplete or not legible will NOT be processed and will delay placement. Be sure you indicate the grade level and school name of ALL practicum experiences.

33. If you have extenuating circumstances related to legitimately needing special consideration with regard to making your placement… you must let Clinical Experiences know upfront and include a written explanation of your circumstances detailing why you might need special consideration with your application.

34. If you absolutely must go outside of JSU’s internship supervision coverage area: COURTESY PLACEMENT If circumstances, such as employment (or a move) force you to intern outside of JSU’s defined supervision area, you might be eligible to complete the internship through a “courtesy” placement. You will need to go to the Placement Policy section of the Clinical Experiences website and follow the Steps for Completing Courtesy Placement. All requests for such placements must be typed & addressed to the Assistant Director of Clinical Experiences. They will be given to your department head for approval and then to the Dean for final consideration. Reasons must be valid and necessary. Such requests must be made at the time of application.

35. COURTESY PLACEMENT con’t. You will be required to secure your own supervision at your own cost. This is usually several hundred dollars ($500.00 + mileage). You will secure placement through another NCATE/CAEP accredited institution, and/or pay a university supervisor from JSU to supervise you. Note that some states have strict rules, policies, pre- service testing requirements, etc., that may prohibit courtesy placements. You should be familiar with the state(s) requirements for internship and courtesy placements. Steps to Complete Courtesy Placement

36. Internship Application Deadlines

37. Spring 2016 Internship Checkout Dates with Teacher Service Center October 5 – November 6, 2015 ***No checkouts will be completed November 12, 2015 – December 18, 2015, to allow Teacher Service Center to process Fall 2015 graduation requirements.***

38. Internship Requests to School Systems OCE will request internship placements with school systems during the 1 st -2 nd weeks of November. Notice that this is PRIOR to final date for Praxis scores to be received. Most school systems will “hold” a placement for you until you are cleared. The turnaround time for spring placement confirmations is tight.

39. Registering for Internship & Reflective Practices in Internship Seminar ED 495/595 ED 496/596 MU 487/587 MU 489 NO ONE CAN REGISTER FOR INTERNSHIP UNTIL AFTER GRADES POST FOR THE SEMESTER PRIOR TO INTERNSHIP. Graduate interns should be cleared to register by December 17, 2015. Undergraduate interns should be cleared to register by January 4, 2016.

40. Internship Credit Hours Currently, Undergraduates register for 1 section of Internship and 1 section of Seminar for a total of 9 hours. You will register for the appropriate Seminar according to your department. Graduates register for 1 section of graduate level Internship and 1 section of graduate level Seminar for a total of 6 hours. You will register for the appropriate Seminar according to your department. IF you need 12 hours for financial aid or insurance reasons, consult your advisor for the appropriate recommendations.

41. Placement Information Can Change: We do not assign interns to teachers. This is left up to the Boards of Education and principals. Much goes into placing you & assigning supervision. For this reason, it is rare that changes on JSU’s end will be made after the fact, unless it is an emergency.

42. School System Calendars You should plan to attend beginning of the semester inservice and professional activities as per your assigned school and CT.

43. Placement Notification We will email your placement information to your new Microsoft Office 365 student GEM account. Placement Letter – Read it carefully! School System Calendar

44. Should you be forced to withdraw/drop from the internship prior to the start of it: It is O.K. if something comes up after you register, and you are forced to withdraw/drop, but you must not only drop the course, you must also notify Clinical Experiences and do so immediately upon dropping it. If you simply drop the course and do not notify the Office of Clinical Experience, there is no way of knowing that you withdrew. Schools will then be expecting you to come, and teachers will have made plans to have you in their rooms. REMEMBER THAT YOU WILL NEED TO REAPPLY FOR INTERNSHIP AGAIN AT THE APPROPRIATE TIME AND SUBMIT A NEW APPLICATION FOR DEGREE!

45. Thank You!