1. 21 st Century Community Learning Centers (21 st CCLC) Technical Assistance Workshop January 23, 2012 Michigan Department of Education Office of Great Start/Early Childhood Education and Family Services

2. Our Website www.michigan.gov/21stcclc 2

3. 21 st CCLC Basics ESEA Title IV, Part B (No Child Left Behind Act) ESEA Title IV, Part B (No Child Left Behind Act) Michigan will receive $40.3 M in FY2012 Michigan will receive $40.3 M in FY2012 $5.7 M for new grants in Cohort G $5.7 M for new grants in Cohort G $32.6 M for Cohorts E & F continuation grants $32.6 M for Cohorts E & F continuation grants Competitive grant Competitive grant Consistent with Michigan State Board of Education Strategic Goal Consistent with Michigan State Board of Education Strategic Goal 3

4. 21 st CCLC Basics Initial year for Cohort G Initial year for Cohort G 07/01/12-06/30/13 07/01/12-06/30/13 Four continuation years possible Four continuation years possible 07/01/13-06/30/14 07/01/13-06/30/14 07/01/14-06/30/15 07/01/14-06/30/15 07/01/15-06/30/16 07/01/15-06/30/16 07/01/16-06/30/17 07/01/16-06/30/17 Next round same time next year Next round same time next year 4

5. 21 st CCLC Purposes Federal Priorities Federal Priorities Academic Enrichment Academic Enrichment Tutorial Services Tutorial Services Homework Help Homework Help Federal Targets Federal Targets 5

6. 21 st CCLC Purposes Other Activities Youth development Youth development Drug and violence prevention Drug and violence prevention Counseling Counseling Character education Character education Art and music Art and music Recreation and sports Recreation and sports Technology education Technology education Health and nutrition Health and nutrition 66

7. 21 st CCLC Purposes Services to Students’ Families Family literacy and educational development Family literacy and educational development Family involvement in education Family involvement in education Family technology education Family technology education 7

8. Eligible Applicants Local Education Agencies (LEA) Local Education Agencies (LEA) Colleges and Universities Colleges and Universities Faith and Community-Based Organizations (FBCOs) Faith and Community-Based Organizations (FBCOs) Consortia/partnerships of the above Consortia/partnerships of the above Must propose service to students who attend schools with a minimum of 30% eligibility for free and reduced price meals Must propose service to students who attend schools with a minimum of 30% eligibility for free and reduced price meals 8 8

9. Eligible Applicants Current grantees Current grantees Applicants may apply for multiple grants to serve different groups of students (at different schools) Applicants may apply for multiple grants to serve different groups of students (at different schools) Previous cohorts may re-compete Previous cohorts may re-compete 9

10. Funding Range Minimum grant award is $50,000 per year Maximum grant award is $135,000 per site 4 days per week for 2.5 hours per day 32 weeks during the school year 6 weeks during the summer Total of 38 weeks Require 320 hours during the school year and 60 hours during the summer Maximum of 5 sites per application 10

11. Application Review Process Grant reviewers needed Grant reviewers needed Scored according to rubrics Scored according to rubrics Maximum score of 175 + 70 priority points = 245 Maximum score of 175 + 70 priority points = 245 Review panel Review panel Team of 4 per application Team of 4 per application Reviewer training required Reviewer training required 11

12. Application Review Process Rank order according to score Rank order according to score Additional factors may apply Additional factors may apply Geographical distribution Geographical distribution Duplication of effort Duplication of effort Duplication of funding Duplication of funding Evidence of previous successful grant performance Evidence of previous successful grant performance Prioritization based on the State Board of Education Strategic Goal Prioritization based on the State Board of Education Strategic Goal Superintendent priorities Superintendent priorities 12

13. Cover of Application Identify applicant organization Identify applicant organization Identify co-applicant Identify co-applicant List the school(s) to be served List the school(s) to be served Original signature of applicant’s authorized official in BLUE INK Original signature of applicant’s authorized official in BLUE INK on original application 13

14. Is This School Eligible? We recommend checking each building’s Free and Reduced Price Meal percentage to confirm 30% school eligibility level. - October 2010 data will be posted on our website: www.michigan.gov/21stcclc 14

15. Assurances Official’s signature in BLUE INK on the original application Official’s signature in BLUE INK on the original application Affirms that the applicant will comply with all requirements Affirms that the applicant will comply with all requirements The application is a BINDING CONTRACT if the grant is awarded The application is a BINDING CONTRACT if the grant is awarded 15

16. Co-Applicant Agreement Include only if: Include only if: Application is a partnership between an LEA and a FBCO or Application is a partnership between an LEA and a FBCO or Application is a partnership of several eligible agencies or LEAs Application is a partnership of several eligible agencies or LEAs Applicant is the fiscal agent Applicant is the fiscal agent 16

17. Co-Applicant Agreement Partners are collaborating LEA(s) or agency(ies) Partners are collaborating LEA(s) or agency(ies) Copy page 1c for more partners if needed Copy page 1c for more partners if needed Original must have signatures in BLUE INK Original must have signatures in BLUE INK 17

18. Acknowledgment Forms 20 points 20 points Rubric on pages 12-13 Rubric on pages 12-13 3 types of forms 3 types of forms Need for Project – page 2a Need for Project – page 2a Effort to Collaborate – page 2b Effort to Collaborate – page 2b Intent to Provide Services – page 2c Intent to Provide Services – page 2c Duplicate each form as many times as necessary Duplicate each form as many times as necessary 18

19. Need for Project Provided by agency or group supporting the project Provided by agency or group supporting the project Shows community coordination of services to students Shows community coordination of services to students May use letters of support instead of forms May use letters of support instead of forms 19

20. Effort to Collaborate Required for all applicants Required for all applicants Need form for each LEA superintendent AND principal of each school identified for services Need form for each LEA superintendent AND principal of each school identified for services Verifies how the school will collaborate with the applicant Verifies how the school will collaborate with the applicant 20

21. Intent to Provide Services For entities that will provide services, but are not part of the formal management consortium For entities that will provide services, but are not part of the formal management consortium Form or letter should list the specific services to be provided and indicate agreement to provide them as described in the narrative and the budget Form or letter should list the specific services to be provided and indicate agreement to provide them as described in the narrative and the budget 21

22. Project Abstract 5 points 5 points Rubric on page14 used to provide brief information about the project Rubric on page14 used to provide brief information about the project Often copied to represent the project to the public Often copied to represent the project to the public Use 3 rd person Use 3 rd person Do not include attachments Do not include attachments 22

23. Narrative Proposal and Project Plan 140 points + 70 priority points = 210 points possible 140 points + 70 priority points = 210 points possible 15 pages of narrative 15 pages of narrative Number the pages Number the pages Verdana 11 point Verdana 11 point Copy Project Plan form as many times as needed Copy Project Plan form as many times as needed Includes 6 sections Includes 6 sections 23

24. 1. Assessment of Need 10 points + 70 priority points = 80 points 10 points + 70 priority points = 80 points See page 14 of instructions See page 14 of instructions Describe need for enrichment and academic programming and rationale for the project design Describe need for enrichment and academic programming and rationale for the project design Include data to support need Include data to support need 24

25. Priority Points 70 points total 70 points total See pages 15-17 of instructions See pages 15-17 of instructions Links for all needed data are provided Links for all needed data are provided Points based on percentage of schools meeting various priorities Points based on percentage of schools meeting various priorities Title I schoolwide eligibility (40% free and reduced*) 15 points possible Title I schoolwide eligibility (40% free and reduced*) 15 points possible * The October 2010 data will be used. MDE will use the district average percentage for a middle or high school where individual building percentage is lower 25

26. Priority Points Extreme poverty based on census data Extreme poverty based on census data 5 points 5 points High-priority schools High-priority schools 15 points 15 points Free and reduced eligibility is greater than 50% Free and reduced eligibility is greater than 50% 10 points possible 10 points possible 26

27. Priority Points Schools that did not make AYP target due to student proficiency in past two years Schools that did not make AYP target due to student proficiency in past two years 15 points possible 15 points possible Joint application between LEA and FBCO proposing service to buildings in school improvement status Joint application between LEA and FBCO proposing service to buildings in school improvement status 5 points possible 5 points possible Sites serving students in any grade 6 through 12 Sites serving students in any grade 6 through 12 5 points possible 5 points possible 27

28. 2. Quality of Proposed Project Model 55 points 55 points Rubrics on pages 19-22 Rubrics on pages 19-22 Use narrative and project plan forms Use narrative and project plan forms Complete, thorough plan, including all of the items on pages 18-19 Complete, thorough plan, including all of the items on pages 18-19 28

29. Include Goals, objectives, activities Goals, objectives, activities How project addresses stated needs How project addresses stated needs Linkages Linkages Number of students, hours, features Number of students, hours, features Location, sites, accessibility, transportation Location, sites, accessibility, transportation Operational information Collaboration Parent involvement and services Staff qualifications and staff development Program evaluation Services… 29

30. …Services Academic Enrichment Expansion of curriculum Tutorial services Homework help Connections with school and students’ teachers Connections between 21 st CCLC program and school curriculum and goals, including school improvement activities Youth Development Drug and violence prevention Counseling Character education Asset development Mentoring Health and nutrition 30

31. …Services Family Services Services available only to families of enrolled students Family literacy Related educational services Parent involvement in their children’s education Family activities Enrichment Arts, music, etc. Technology Recreation Sports Diversity of services to meet student needs 31

32. 3. Facility Plan 10 points 10 points Rubric on page 23 of instructions Rubric on page 23 of instructions Complete Part E on page 5 Complete Part E on page 5 Licensing of sites – Public Act (P.A.) 116 Licensing of sites – Public Act (P.A.) 116 Describe accessibility of the sites and how students will be transported or escorted if non-school sites are to be used Describe accessibility of the sites and how students will be transported or escorted if non-school sites are to be used Sites appropriate for activities Sites appropriate for activities 32

33. 4. Program Personnel 25 points 25 points Rubric on pages 24-26 of instructions Rubric on pages 24-26 of instructions Full-time project director Full-time project director Full-time site coordinator(s) Full-time site coordinator(s) Required staff to student ratios as defined in Model Standards for Out-of-School Time/After-School Programs in Michigan Required staff to student ratios as defined in Model Standards for Out-of-School Time/After-School Programs in Michigan 33

34. 4. Program Personnel National and state staff development participation National and state staff development participation Local staff development plan Local staff development plan Volunteer and partner participation Volunteer and partner participation Staff involvement in continuous program improvement Staff involvement in continuous program improvement Complete Part F, page 6 Complete Part F, page 6 Number of staff Number of staff Time each staff person will devote to the program Time each staff person will devote to the program Degrees, certification and summary of experience Degrees, certification and summary of experience 34

35. 5. Evaluation 20 points 20 points Rubric on pages 27-28 of instructions Rubric on pages 27-28 of instructions Local evaluation Local evaluation Statewide evaluation Statewide evaluation YPQA YPQA MSU Instruments MSU Instruments EZ reports EZ reports National data collection National data collection 35

36. 6. Commitment, Capacity and Sustainability Plan 20 points 20 points Rubric on page 29 of instructions Rubric on page 29 of instructions Start no later than October 1 Start no later than October 1 May start summer of 2012 after July 1 May start summer of 2012 after July 1 Capacity Capacity Sustainability plan for beyond federal funding Sustainability plan for beyond federal funding 36

37. Budget 10 points 10 points Rubric on page 33 of instructions Rubric on page 33 of instructions Funding period: July 1, 2012-June 30, 2013 Funding period: July 1, 2012-June 30, 2013 Includes 3 parts: Budget Summary, Budget Detail and Budget Narrative Includes 3 parts: Budget Summary, Budget Detail and Budget Narrative Appropriate, cost-effective expenditures for planned services Appropriate, cost-effective expenditures for planned services Minimum request $50,000 Minimum request $50,000 Maximum request $135,000 per site Maximum request $135,000 per site 37

38. Budget Administration capped at 10% of request Administration capped at 10% of request Total of lines 230 – 260 and 280, plus indirect costs Total of lines 230 – 260 and 280, plus indirect costs Does not include rent of a facility now owned by applicant Does not include rent of a facility now owned by applicant FBCOs FBCOs May not charge directly for administrative costs May not charge directly for administrative costs Do not use lines 230-260 Do not use lines 230-260 8% maximum for indirect costs if no negotiated rate 8% maximum for indirect costs if no negotiated rate Use line 280 for evaluation only Use line 280 for evaluation only Does not count in 10% administrative cap Does not count in 10% administrative cap 38

39. Budget Use negotiated indirect rate, if available Use negotiated indirect rate, if available Signatures in BLUE INK on original application Signatures in BLUE INK on original application Allowed /not allowed expenditures Allowed /not allowed expenditures Check Education Department General Administrative Regulations (EDGAR) for more information Check Education Department General Administrative Regulations (EDGAR) for more information 39

40. Checklist and Packaging Include original application with signatures in BLUE INK, 4 copies for a total of 5 and an electronic version Include original application with signatures in BLUE INK, 4 copies for a total of 5 and an electronic version Attach one copy only of the MDE Data Form and Checklist to the top of the ORIGINAL application Attach one copy only of the MDE Data Form and Checklist to the top of the ORIGINAL application Do not attach supplementary materials Do not attach supplementary materials Use binder clips only Use binder clips only Do not use special binding Do not use special binding 40

41. Mailing Directions Delivery by agent only Delivery by agent only MUST BE RECEIVED at MDE by 5:00 PM, February 28, 2012!!! MUST BE RECEIVED at MDE by 5:00 PM, February 28, 2012!!! Confirmation of receipt will be faxed Confirmation of receipt will be faxed If fax not received by February 29 -- CALL US! If fax not received by February 29 -- CALL US! 41

42. Questions? Pat Hennessey Pat Hennessey hennesseyp1@michigan.gov hennesseyp1@michigan.gov Amanda Stoel Amanda Stoel stoela@michigan.gov stoela@michigan.gov John Taylor John Taylor taylorj8@michigan.gov taylorj8@michigan.gov April Terry April Terry terrya3@michigan.gov terrya3@michigan.gov Lorraine Thoreson Lorraine Thoreson thoresonl@michigan.gov thoresonl@michigan.gov thoresonl@michigan.gov (517) 335-6528 (517) 335-6528 42