1. How to Make Banner Work for You: Creating Basic to Complex Population Selections
Lakisha Sanders
Assistant Vice President of Financial Aid
Georgia Piedmont Technical College

2. What Are Pop Sels
Agenda
Overview
Setup
Processing

3. What Are Pop Sels
Population Selections (Pop Sels) return student ID numbers. Student ID numbers are entered manually or returned through rules.
Pop Sels are used in processing for batch posting, letter generation, mass s, reporting, and more

4. Pop Sel Menu

5. Setup
Identify the fields names on the Banner form or through the GURPDED process
GLRSLCT to create the pop sel with or without rules
GLAEXTR to add student ID numbers
GLRVRBL to create a sub query for the rule on GLRSLCT, if needed
Users can copy a created pop sel and modify it

6. Identify Form Fields Click in a field on a Banner form
Select the Help Menu Option > Dynamic Help Query
Document the Field Name for your pop sel

7. GURPDED Data Element Dictionary
Parameter 01 User ID of the Table Creator is FAISMGR
Parameter 02 Table(s) to be Reported is R%
Parameter 03 USERID of View Creator ID is BANINST1
Parameter 04 View(s) to be Reported is R%
Parameter 05 Binding Margin Option is Y (default value)
Parameter 06 Heading Underline Option is N (default value)
You can view the tables and views for other modules. For Student tables and views, change the parameters with R% to S%. For General tables and views, change the parameters with R% to G%. Also update the Table Creator.

8. Product Owner/ Table Creator
General GENERAL
General Person SATURN
Student SATURN
Advancement ALUMNI
Finance FIMSMGR
Accounts Receivable TAISMGR
Position Control POSNCTL
Payroll PAYROLL
Financial Aid FAISMGR
Security BANSECR
Procedures, Functions, Views BANINST1

9. GLRSLCT Population Selection Rules
Population Selection Examples
1. Students By Satisfactory Academic Progress Code
2. Students Registered
3. Transfer Students, Enrolled, and Admitted With FAFSAs

10. GLRSLCT Pop Sel 1

11. GLRAPPL Application Definition Rule
Take caution in using an application level rule because all students must exist in the tables listed in the application level rule. Otherwise, any population selection you build will never pick up a student who is not in that table. For example, if there is no SPAPERS record, a student will not be picked in any population selection for the specific application.

12. GLROBJT Object Definition Rule

13. GLRSLCT Pop Sel 2

14. GLRVRBL Variable Rules Definitions Pop Sel 2 cont.

15. GLRSLCT Pop Sel 3

16. GLRSLCT Pop Sel 3 cont.

17. GLRVRBL Pop Sel 3

18. Processing
GLBDATA Population Selection Extract to execute your pop sel
Execute 1 pop sel
Execute 2 pop sels with a Union, Minus, or Intersect to get a 3rd pop sel
You can narrow down the results further on GLBDATA and take the 3rd pop sel and execute it with a 4th pop sel. The results will appear in the new 5th pop sel.

19. Using 2 Pop Sels
Union- students meet pop sel 1 rule or pop sel 2 rule Intersect - students meet both pop sel 1 and pop sel 2 rules Minus- students meet pop sel 1 minus pop sel 2 students OR
AND
MINUS

20. 2 Pop Sels
Enter Creator ID

21. Multiple Pop Sels
Pop Sel A - Pop Sel B = Results Pop Sel C Output of Pop Sel C - Pop Sel D = Results Pop Sel E
Application: FINAID Selection ID: OUTPUT_RESULTS_C
Creator ID: Your_ID
SELECT SPRIDEN_PIDM
FROM SPRIDEN
RULES
GLBEXTR_KEY = SPRIDEN_PIDM AND
GLBEXTR_APPLICATION = ‘FINAID’ AND
GLBEXTR_CREATOR_ID = ‘Your_ID’ AND
GLBEXTR_USER_ID = ‘Your_ID’ AND
GLBEXTR_SELECTION = ‘Name of Results Pop Sel’

22. Review Students GLAEXTR Population Selection Extract Data
GLIEXTR Population Selection Extract Inquiry
RORAPLT Basic Application Report (Enter Parameter 01 Selection Identifier, Parameter 02 Application Code, Parameter 03 Aid Year Code, Parameter 04 Sort Option (NAME or ID), and Parameter 05 Creator ID or Selection ID )
Help Menu Option > Extract Data With Key or Extract Data No Key

23. GLRSLCT Tips Operator Options =, <>, >, <, >=, <=
RORSTAT_AIDY_CODE = ‘1415’
RPRAWRD_PAID_AMT<> 0
RPRAWRD_PAID_AMT >= 0
RPRAWRD_PAID_AMT<100
RPRAWRD_PAID_AMT <=200
LIKE, NOT LIKE
SPRIDEN_LAST_NAME LIKE ‘G%’
SPRIDEN_LAST_NAME NOT LIKE ‘G%’
IN, NOT IN
RORSTAT_BGRP_CODE IN (‘X’,’Y’,’Z’)
RORSTAT_BGRP_CODE NOT IN (‘X’,’Y’,’Z’)
IS NULL, IS NOT NULL
SPRIDEN_MI IS NULL
SPRIDEN_MI IS NOT NULL
Special Consideration With Dates
Do not use equal (=) comparison
Dates may contain hours, minutes, and seconds
Use <, >, <>, <=, or >=
May require an additional condition

24. GLRSLCT Tips cont. Values Use ‘ for character data elements ‘Y’
Use ‘DD-MON-YY’ format for dates
‘01-DEC-11’ or ‘01- MAY-2015’
Use only numbers for numeric values 125
Other Values
May prompt for input using & symbol (dynamic parameter)
&input_ term_ code
May use variables
(*SUB *CURRMAJOR)
Must be last rule
Using Variables
Not In (*TRACK2)
Find MAX record (*TRACK1)
About Joins
RCRAPPx table joins
RCRAPPx_PIDM
RCRAPPx_AIDY_CODE
RCRAPPx_INFC_CODE
RCRAPPx_SEQ_NO

25. Review Identify fields for your pop sel
Create the rule on GLRSLCT or reference GLRVRBL
Execute your pop sel with GLBDATA
Understand you can use more than 1 pop sel to get your final result

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“Q&A”
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