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CPS Graduation Tracking Automation Phase II Project Overview Academic Planner New Course Catalog Autograd Transcripts December 8, 2011.

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Presentation on theme: "CPS Graduation Tracking Automation Phase II Project Overview Academic Planner New Course Catalog Autograd Transcripts December 8, 2011."— Presentation transcript:

1 CPS Graduation Tracking Automation Phase II Project Overview Academic Planner New Course Catalog Autograd Transcripts December 8, 2011

2 Agenda Phase I Implementation – Then and Now Phase II Implementation – January 2012 Academic Planner Overview and Samples Course Catalog Project and Historical Course Conversion Whats Next

3 Phase I Implementation – Then and Now Affected AreaPrior to June 2011Phase I – Currently (Implemented June 2011) Senior Graduation Determination at Semester End Set manually using the Code 55 Status Date or Automatically at YEP for all seniors having Promotion Status <> Retained Automatically Determined via Autograd tabulation of Credits and other Criteria School option to manually graduate Graduation Override by Central Office YEP Graduation Default Result if no Action by School Graduated Graduated only if Autograd results show Graduation Requirements Met Exit via Status Code 55 ManualAutomated Student Credit Count Totals by Category Unofficial Transcript CPS Grad Status screen for Seniors

4 CPS High School Unofficial Transcript Report Student Totals Section Student Credits Earned on Unofficial Transcript Report

5 CPS Grad Status Screen - Student Totals

6 CPS Grad Status Screen - Graduation Summary

7 Phase II Implementation – January 2012 Affected AreaCurrently – Phase IJanuary 2012 – Phase II Senior Graduation Determination at Semester End Automatically Determined via Autograd tabulation of Credits and other Criteria School option to manually graduate Graduation Override by Central Office No Change YEP Graduation Default Result if no Action by School Graduated only if Autograd results show Graduation Requirements Met No Change Exit via Status Code 55AutomatedNo Change Student Credit Count Totals by Category Unofficial Transcript CPS Grad Status screen for Seniors Unofficial Transcript CPS Grad Status screen for Seniors CPS Grad Status Screen for 9 – 11 * Academic Planner Student Credit Drill Down into Courses Counting in Categories Manual Process using Unofficial Transcript to gauge approximate course assignment to category SIM Academic Planner – Online drill down into specific courses identified as contributing credits. Non- contributing (Other) credits identified as well Course Numbers on Transcripts and SIM Historical Course Content and Course Level identified separately from Course Number (in most cases) – status quo from prior to June 2011 New Course Catalog – Course Content and Course Level identified by the Course Number * * Implementation began after Phase I but before Phase II

8 Academic Planner New SIM screens displaying student graduation progress Status Summary Credits earned by requirement category (e.g., Algebra) Course Details Identifies the specific student course credits that have been counted for each requirement category Identifies the specific student course credits not contributing to meeting graduation requirements (Other) Tabulates student credit totals which are also displayed on SIM CPS Grad Status screen and the Unofficial Transcript Report Significant productivity improvement when tracking student progress against Graduation Requirements

9 Student Progress - Current

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11 Student Progress - Forecast

12 CPS Initiative in 2010 – 2011 to revamp HS Course Catalog First used in planning calendar for the 2011 – 2012 school year First results will be seen in student transcripts January 2012 Some of the Benefits Reduce number of courses offered Establish a consistent course structure that supports all aspects of a course (e.g., course content, level, credit awarded) Lay the groundwork for implementation of Academic Planner which depends on a consistent structure New Course Numbers - Syntax Subject area/Graduation Category (First 5 digits) Semester content (digit 6) Course Level (digit 7) Note change for Significantly modified courses S is now 0 CPS Course Catalog Project

13 Ongoing project to convert existing student historical course credits to new course number format Course Number Conversion Process Convert the currently separate fields for Subject #, Course Content (Semester Content) and Course Level into single course number Example Algebra 1 course: Current: Course number = 41330, Course Content = 1, Course Level = R New: Course Number = R Data Fixes Ongoing project at some schools to fix Course Content values New Course Numbers will replace SIM Historical course numbers and Unofficial Transcript Report course numbers Conversion will occur in concert with Academic Planner rollout CPS Course Catalog – Course Number Format/Conversion

14 IMPACT Web Site Additional Documentation/Guides January Rollout of Academic Planner – Week of Jan 16 Pre-Deployment sand box week of Jan 9 First Semester Graduations and Transcripts – Week of Jan 30 City-Wide Counselor Session Feb 23 Ongoing support contact: ChooseYourFuture.org Existing Quick Guide Course Requirement Mapping Document – To be updated with new course numbers Other related publications – Updates/additions to come Whats Next


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