2. Agenda History of Reporting in Georgia
Hyperion Financial Management (HFM)
Overview
Benefits
Project Highlights
Overview of HFM
Hyperion Dimensions
Data Loads
Rules
Financial Reporting
Sample Reports
Q&A

3. History of Reporting
Georgia produces 5 main financial reports annually
Comprehensive Annual Financial Report (CAFR)
Budgetary Compliance Report (BCR)
Selected Summary Financial Information (Treasury Operations)
Single Audit Report (SAR*)
Section 1512 Reporting (produced quarterly) (ARRA*)
For FY2010 & FY2011 reporting Hyperion was used for the CAFR, BCR and Treasury Operations. SAR and ARRA have not been migrated to Hyperion.

4. History of Reporting 50 organizations are reported in the BCR
Approximately 350 trial balances (comprised of ~130 organizations) are reported in the CAFR
~ 45 of the organizations reported in the CAFR are on a common ledger system (PeopleSoft).
PeopleSoft primarily maintains ledgers on a statutory (budget) basis and is converted to GAAP reporting is collected through year-end forms.
SAO utilizes the data on the year-end forms and other sources to post conversion entries in HFM.
Data is also gathered from CPA audited financial statements for some organizations included in the CAFR.

5. Challenges with Legacy System
Time
CAFR and BCR were not consistently being issued by required 12/31 deadline
Cost
Create separate import files for each organization
Manually map each line of T/B to the applicable reporting line
Consolidation of various reporting levels could take hours and the system (Caseware) often crashed prior to completion.
Manually enter information collected in year-end forms to consolidate and prepare the notes
Manually close out revenue/expense
Quality
Difficult to analyze data across funds (i.e., cash for a single entity)

6. Solution: Hyperion Web based application State Owned and Operated
Accessible by users in multiple locations
State Owned and Operated
SAO owns both the results and the system
Minimal to no IT support required
Packaged Application
Out-of-the-box financial intelligence – minimal ongoing consulting
Drill-back capability
Allows for drill-back to source system data
Microsoft Office Add-In (SmartView)
Allows users to retrieve data from and submit data to Excel

7. Solution: Hyperion Financial Management (HFM)

8. Benefits of HFM Reduce cycle time
Automate data load for agencies using statewide accounting system (PeopleSoft) with the use of FDM
Automate journal entries, where possible
Ability to post journal entries across multiple agencies
Allocation of investment pool holdings
Remove encumbrances in conversion from Budget Fund to General Fund
Lease and capital asset / accumulated depreciation entries
Data forms and Excel SmartView spreadsheet upload tools allow for input of additional data
Trial balance for non-PeopleSoft users loaded via SmartView
Supplemental data used for the NTFS (i.e., Capital Asset changes and debt service to maturity details)

9. Benefits of HFM Improve Quality Flexibility
Standardized mapping for common G/L users and ability to load data in a single upload file
Reduced load time provides additional time to analyze data
Data can be reviewed across organizations and fund types from a single system
Ability to more efficiently analyze year over year trends and provide support for MD&A analysis
Flexibility
Easy to create and modify excel files to retrieve data from HFM using SmartView
No limit to the number of Excel SmartView files

10. Project Highlights Entire timeline took less than 6 months to complete
Used a consulting firm to assist with application setup
SmartView functionality made it easy to convert write-up files from prior system to Hyperion links
Created rules in HFM thereby reducing the number of AJEs required
Created supplemental data accounts to track dates received and applicability status of year-end forms
Utilized an Excel JE template to upload journals to HFM (maximum of 5K lines long)

11. Reporting Examples of Reports in FASTR/SmartView
Trial Balance
BCR and CAFR Statements
Journal Entry Report
Hyperion Financial Reporting Studio report template will be created to support report production

12. Sample BCR (SmartView version)

13. Sample CAFR (SmartView version)

14. Test Case Day before CAFR is to be released What do I need to do?
Material Error to Beginning Capital Asset amount for Discretely Presented Component Unit
What do I need to do?
Enter AJE
Enter Supplemental Data
Consolidate Data
Click “Refresh” with Smartview files and statements, NTFS, MD&A, check files, and analytics
Done!
All changes are done

15. Contact Information
Alan Skelton
State Accounting Officer
Kris Martins
Director – Financial Reporting

16. Questions?

17. HFM Dimensions Dimension Description Scenario
Represents a set of related data, such as Original Budget, Amended Budget or Actual.
Year
Represents the fiscal or calendar year for the data (i.e., 2010 or 2011)
Period
Represents time periods, such as year, quarters, and months.
View
Periodic, year-to-date, and quarter-to-date. – State of Georgia is only YTD
Intercompany Partner
Used to track reporting organization information for Due to/from, Revenue Collections, Allotments Receivable/Payable and Transfers In/Out
Value
EC ECA = ECT
Per Books + J/Es = Reported
Entity
Business Unit and Fund, i.e _10100, 47400_10200
Account
Hierarchy of accounts created for Budget Funds, Governmental Funds, Business Type Activities, Fiduciary, and Component Units
Custom 1
Budget Reference, Stat-to-GAAP Adjustments
Custom 2
Funding Sources: State, Federal, ARRA, Other
Custom 3
Programs: All programs in State Appropriations Acts
Custom 4
Agency fund Addition/Deletions, as well as changes in balances (i.e., Capital Assets or Long-term liabilities)

18. Loading Data - FDM
Mapping Table:
Import – Validate – Export data:

19. Loading Data - Excel T/B shell from agency:
Load Tab in T/B shell file:

20. Rules
Rules are used to automate calculations of data within an application
Rules are also used to set and clear values, consolidate data, and control data input
Agency fund
Revenue/Expense closeout
Balancing

21. Sample Metadata