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PDF accessibility and other e-publishing formats i-documents & other e-publications forum 8 September 2011 Dr Andrew Arch Web Policy – Accessibility Department.

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Presentation on theme: "PDF accessibility and other e-publishing formats i-documents & other e-publications forum 8 September 2011 Dr Andrew Arch Web Policy – Accessibility Department."— Presentation transcript:

1 PDF accessibility and other e-publishing formats i-documents & other e-publications forum 8 September 2011 Dr Andrew Arch Web Policy – Accessibility Department of Finance and Deregulation

2 What is accessibility? Why is it important? Who benefits? PDF and e-doc issues Future for e-publications


4 Accessibility is... the usability of a product, service, environment, or facility by people with the widest range of capabilities (ISO) Were particularly interested in e-accessibility...

5 W3Cs Web Accessibility Initiative The impact of disability is radically changed on the Web because the Web removes barriers to communication and interaction that many people face in the physical world. Web accessibility means that people with disabilities can access, use and interact with the Web.

6 Four Principles of Web Accessibility Perceivable Operable Understandable Robust

7 Accessibility is usability for everyone.


9 Accessibility matters for several reasons: 1.Social reasons for accessible design 2.Legal obligations and standards 3.Usability benefits that accessibility brings 4.Discoverability benefits from accessibility

10 UN Convention on Rights of People with Disabilities Article 9 - Accessibility … the identification and elimination of obstacles and barriers to accessibility, shall apply to … Information To promote access for persons with disabilities to new information and communications technologies and systems, including the Internet

11 Australian policy context An inclusive Australian Society that enables people with a disability to fulfil their potential as equal citizens.

12 AGIMOs Role Develop and oversee a National Transition Strategy for the implementation of WCAG 2.0National Transition Strategy Establish Communities of Expertise to collaborate and educate web managers Develop supporting projects to resolve common issues = Mitigation Projects Aim: unified, consistent and cost effective implementation of updated web standard


14 Accessibility beneficiaries?

15 How are people affected? Many disabilities impact access to the web: Visual (e.g. colour blindness, low vision, blindness) Auditory (e.g. hearing loss, deafness) Physical (e.g. limited motor skills) Cognitive and neurological (e.g. difficulty reading, concentrating, understanding, remembering, concentrating) Users may have multiple disabilities (e.g. a deaf-blind user, older people) Plus situational requirements …

16 Not just disability … People using smart phones and other mobile devices People with poor communications infrastructure People with old equipment Older people and casual users People working in restricted access environments People with temporary impairments People coping with environmental distractions


18 Study into Accessibility of PDF for People with a Disability Findings: 1.The design of the PDF file by the author to incorporate accessibility features 2.The technical ability of the assistive technology (AT) to interact with the PDF file 3.The skill of the users and their familiarity with the interaction between their AT and PDF files

19 Key PDF accessibility issues Published as an image Headings missing Table of Contents not navigable Contrast poor Author and Publisher responsibility!

20 Example of PDF navigation

21 Example of poor contrast Dan Murphys catalogue

22 Top e-Doc Accessibility Elements 1.Semantic structure 2.Image descriptions 3.Colour not relied on 4.Contrast 5.Understandable content 6.Alternatives provided Aim: e-documents that are universally accessible

23 Alternative Formats – NDS Report NDS Report

24 Starting points Word Use styles and other structural elements InDesign Tagging for semantic structure Hard Copy OCR the scanned documents to give digitised text PDF Undertake remediation

25 Guidance Web Guide on PDF Accessibility accessibility/ accessibility/ Web Content Accessibility Guidelines W3C draft PDF techniques for WCAG 2.0 Canadian/UN Accessible Digital Office Document Project Adobe guidance for InDesign

26 Publishing processes Include accessibility in your internal publishing processes Include accessibility in your RFTs Accessible PDF Alternative accessible format(s)


28 DAISY & EPUB Convergence between DAISY and EPUB based on XMLConvergenceDAISYEPUB Both mainstream readers and those who require accessible reading materials will benefit Allows for indexed text + indexed audio

29 Other developments Book Industry Strategy Group Review of digital technologies 2010 DBCDE Convergence Review To guide media and communications policy framework Hardware and software Kindle / iPad / Cloud / etciPadCloud Social media – accessible interfacesSocial media

30 Accessibility is about people World made for disabilities


32 Contacts Contact the AGIMO Accessibility Team: Read the Web Guide: usability/accessibility/ usability/accessibility/ Read the AGIMO Blog:

33 Additional Resources AHRC World Wide Web Access: Disability Discrimination Act Advisory Notes /www_3.html /www_3.html Web Accessibility National Transition Strategy implementation/index.html implementation/index.html Australian Govt study into the Accessibility of PDF for people with a disability study/index.html study/index.html

34 References WCAG 2.0 seal accessibility/ accessibility/ World Made for Disability Video – EDF

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