1. Drilling Down the Data: Helpful tools for principals Drew Maerz, Director Educational Data, Assessment & Research Moore County Schools February 18, 2010 dmaerz@ncmcs.org 910-947-2342

2. Questions to be answered: 1.What are the limitations to data disaggregation at the school level? 2.What role can accountability play in removing these limitations? 3.How can schools be assured data is up-to-date? 4.Are there tools available for principals/schools to drill down their data?

3. Data Driven Teaching and Learning FUTURE-READY STUDENTS for the 21st Century The guiding mission of the North Carolina State Board of Education is that every public school student will graduate from high school, globally competitive for work and postsecondary education and prepared for life in the 21st Century. Goal: NC public schools will be led by 21st Century professionals.: Every teacher and administrator will use a 21st Century assessment system to inform instruction and measure 21st Century knowledge, skills, performance, and dispositions. Every educational professional uses data to inform decisions.

4. Limitations to Data Disaggregation Limitations to school level data disaggregation Accurate & Timely Data Finding Time Technical Skills

5. Questions Asked about Data Disaggregation Limitations Accurate & Timely Data: –When is the formative and summative data made available? –Is the data accurate? Time: –Is data available when principals and school leadership have the time to disaggregate data? –Is data presented in a format that limits the time needed for disaggregation? Technical Skills –What format is data presented to principals and schools? –Are principals and school leadership trained in disaggregation techniques and technical skills?

6. Removing Limitations Accurate and Timely Data –Accessing data available immediately after it is available. –Using existing data sources to expedite making data usable by school leadership. –Limit the amount of hand-entry or manipulation to limit human error. –Prescreen data for omissions/corrections when possible.

7. Removing Limitations Time –Allow principals to use down time to work with data (breaks and summer). –Assure subgroups (traditional and non- traditional) can be evaluated. –Place data in a format that is accessible to school leadership on an as-needed basis. –Allow disaggregation at the school, grade/subject, teacher, section, and student level. –Make multiple data sources conveniently available.

8. Removing Limitations Technical Skills –Develop a low-tech tool for school level data disaggregation. –Work with school leadership to differentiate technical skills development. –Assure access to updated data is immediately available. –Respond to school-specific data needs.

9. Building a Model for Disaggregation 1.Remove as many limitations as possible 2.Utilize existing technology available in schools 3.Limit the technical skills required to access the data 4.Blend multiple data sources as needed by schools 5.Allow for training sessions of 1 hour or less with school leadership

10. Improved Accessibility Make Data Notebooks Electronic: –Allows for immediate updating of data –Allows system access and limited access by schools, as appropriate –Allows longitudinal data access –Allows for online training or problem solving –Utilizes schoolwires © web design tools

11. Electronic Data Notebooks

14. Access to data is Password protected

15. Data in Electronic Notebook

17. Electronic Data Notebook Data is controlled by the Educational Assessment Department Data is updated as it is received or generated Access is limited –Superintendents Cabinet has access to all schools –Principals have access to their own school –Principals may grant access to assistant principals through request Allows a secure portal for sharing data with schools

18. Supporting Disaggregation Most principals are familiar with using MS Excel for accessing data. To expand upon principals' comfort and familiarity with MS Excel, we decided to utilize pivot tables as a tool for data disaggregation.

19. Building a Useable Spreadsheet Look at existing data sources available: –ABC Tools –Secure Shell –NC WISE –CECAS –Local data bases

20. Building a Useable Spreadsheet Growth –ABC_GrowthPre from the Secure Shell –Adhoc Course Export from NC WISE for teachers and classes Predictions –ABC_target from the Secure Shell –Adhoc Course Export from NC WISE for teachers and classes Other –ACCHist from ABCTools –AYP_ABC from Secure Shell for subgroup data –Adhoc exports from NC WISE for student group and demographic analysis

21. Using Access 2007 to build a Spreadsheet Pulled from the Adhoc Course Report from NC WISE Pulled from ABC_GROWTHPRE from the Secure Shell Local creation to link School Name and School Code

22. Using Access 2007 to build a Spreadsheet Save the data base as an Excel Spreadsheet for use by School Leaders

23. Drilling Down Data A Link on our Electronic Data Notebooks

24. Real Data from a build for a generic middle school

25. Sample Pivot Tables Previous Achievement v. Present achievement

26. Sample Pivot Tables Growth by Teacher

27. Sample Pivot Tables Growth in Students with Disabilities

28. Sample Pivot Tables Teacher Specific Reports

29. Future Plans Methods for providing growth data to our year-round school leaders before July 1 Incorporating formative assessment data into the spreadsheet for disaggregation Increasing the use of NC WISEs capabilities for data driven decision making Develop additional staff development to improve principal use of data Creating a tool for building data sets to meet the individual needs of schools

30. Questions or Comments