1. Lesson 3 Formatting a Presentation for Printing
Microsoft Word 2010
Lesson 3
Formatting a Presentation for Printing

2. Learning Objectives 1
Open an existing presentation 2
Add a header or footer 3
Preview a presentation 4
Change the page setup 5
Choose a printer
Print slides, audience handouts, and speaker notes
Students will be able to do the following on completion of this lesson.

3. Opening an existing presentation
Existing presentations can be opened and modified
Open an exiting presentation by choosing Open under the File Tab

4. Headers and footers
Headers and Footers can allow the user to include vital information on the printed presentation (Insert Ribbon)
Add page numbers, date/time and custom footers to presentations
Footer added to Slide

5. Headers and Footers/slide master
The placement of items in the header and footer will be controlled by the slide master, located on the view tab.

6. Header and footers Notes View Handout View
You may enter the headers/footers in the Notes and Handout View by clicking directly in the box and keying the appropriate header/footer

7. Previewing a presentation
Print Preview allows the user to proofread the presentation prior to presenting or printing
You may preview the notes pages, handouts, and speaker notes
You can preview in black and white or color
You may also scroll through your document in print preview.

8. Printing preview Magnify or shrink the viewing size
View the presentation in black and white or color
Scroll through the presentation

9. Changing the page setup
There are various page size options in PowerPoint(ie. Letter, legal, etc..)
Portrait – page is taller than it is wide
Landscape – page is wider than it is tall

10. Changing the Page Setup
To Change the page setup using the Page Setup Group on the Design Ribbon.

11. Choosing a printer
● Printers are setup in the Control Panel
Clicking the Print Button or the Quick Print Button will print your presentation to the default printer
You must select an alternative printer in the Printer section in the Print Menu

12. Printing a presentation
Presentations can be printed as slides, speaker notes, handouts, or an outline.
Quick Print – Only prints slides
Quick Print can be found on the Quick Access Toolbar. If it is not already there choose the option to add it. Prints the slides 1 to a page on a full sheet to the current printer

13. Printing a presentation
Choose to print Notes Pages under the “Settings” Section on the print menu. This will allow you to print out Speaker notes with each slide.
This will allow you to print off your speaker notes along with each slide.

14. Printing a presentation
Handouts created from a presentation can be printed in a variety of slides per page using the Print command under the File Button

15. Printing a presentation
Choose to print Outline under the “Settings” Section on the print menu. This will allow you to print out your presentation in Outline Format

16. Printing a presentation
Frame Slides selection places a frame around each slide individually
Scale to Fit Paper - Resizes the slide to fit on a particular sized paper

17. Printing a presentation
Both will appear grayed out unless slides have been hidden or comments/markups are present
Print Slides that have been hidden from presentation view
Print Comments and Ink Markups from your document