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© 2008 The McGraw-Hill Companies, Inc. All rights reserved. WORD 2007 M I C R O S O F T ® THE PROFESSIONAL APPROACH S E R I E S Lesson 11 Page Numbers,

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Presentation on theme: "© 2008 The McGraw-Hill Companies, Inc. All rights reserved. WORD 2007 M I C R O S O F T ® THE PROFESSIONAL APPROACH S E R I E S Lesson 11 Page Numbers,"— Presentation transcript:

1 © 2008 The McGraw-Hill Companies, Inc. All rights reserved. WORD 2007 M I C R O S O F T ® THE PROFESSIONAL APPROACH S E R I E S Lesson 11 Page Numbers, Headers, and Footers

2 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 2 Objectives Add page numbers. Change the starting page number. Add headers and footers. Work with headers and footers within sections. Link section headers and footers. Change starting page numbers. Create continuation page headers. Create alternate headers and footers.

3 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 3 Page Numbers By default documents do not display page numbers. Page numbers display in the margins of a page. Text in the top margin of a page is a header. Text in the bottom margin of a page is a footer. The Status bar displays the current page and the total number of pages in a document. Page numbers are adjusted automatically each time text is added, deleted, or formatted. To insert page numbers, click the Insert tab, and click the Page Number command.

4 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 4 Status Bar Display

5 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 5 Add Page Numbers

6 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 6 Viewing Page Numbers

7 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 7 Page Number Format

8 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 8 Change Starting Page Number A document can be formatted so that the second physical page of a document displays page 1 instead of page 2. Changing one page number affects all page numbers. To remove page numbers: –Delete the text in the header or footer area. –Click the Remove Page Numbers button (Insert tab, Page Number button drop-down list).

9 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 9 Preview Page Numbers

10 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 10 Formatted Page Number

11 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 11 Remove Page Numbers Click the Insert tab, and click the Page Number button. Click Remove Page Numbers.

12 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 12 Headers and Footers Used in multiple-page documents. Display descriptive information. Header and footer galleries display several formats for positioning and styling header and footer text. Click the Different First page check box to format a document with two different headers. Building Blocks can be inserted in a header or footer. Use the Quick Parts button to insert fields in a header or footer.

13 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 13 Add Headers Click the Insert tab, and click the Header button. Click a design in the Header gallery. Use the Header and Footer Tools Design tab to select options. –Different First Page –Previous Section –Next Section –Edit Header –Remove Header

14 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 14 Insert Fields

15 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 15 Headers and Footers within Sections Page numbers, footers, and headers can be applied to an entire document or to individual sections. Header panes display the section number of the document. The Different First Page option formats the first page of a document with a different header or footer than the rest of the pages or the first page can be left blank.

16 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 16 Header on Page 1

17 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 17 Link Section Headers and Footers By default Link to Previous is “on.” –Text entered in a header or footer is the same from section to section by default. –Any change made in one section header or footer is reflected in all other sections. Use the Link to Previous button to break the link between header and footer text from one section to another.

18 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 18 Change Starting Page Number Each section can be formatted to start with page number one. Click the Page Number button and click Format Page Numbers to open the Page Number Format dialog box. Change the start number or continue numbering from the previous section.

19 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 19 Change Starting Page Number Display the header. Click the Page Number button. Click Format Page Numbers. Change the Start at number.

20 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 20 Page Number Format

21 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 21 Continuation Page Headers Create a continuation page header for business letters, memos or other multi-page business document. Content for continuation page headers. –Addressee’s name –Page number –Date Rules for continuation page headers: –Page 1 must have a 2-inch top margin. –Continuation pages must have a 1-inch top margin. –Two blank lines must appear between the header and the continuation page text.

22 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 22 Continuation Page Headers Continuation page header settings: Change the top margin to two inches. Change the header position to 1 inch from edge of page. Select the Different First Page option. Add two additional blank lines to the end of the header text.

23 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 23 Continuation Page Header

24 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 24 Alternate Headers and Footers Feature to add different headers/footers for odd- or even-numbered pages. Use the Different Odd and Even Pages button. Create a header or footer for both even and odd pages.

25 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 25 Even Page Footer

26 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 26 Lesson 11 Summary A header is text that appears in the top margin of the printed page; a footer appears in the bottom margin. These text areas are used for page numbers, document titles, the date and other information Always add page numbers to long documents. You can choose the position of page numbers and the format. You can also choose to number the first page or begin numbering on the second page Check page numbers in Print Preview or Print Layout view. In Print Layout view, you can activate the header or footer pane that contains the page number to modify it To remove page numbers, activate the pane that contains the numbering, select the text, and delete it. You can also click the Page Number command and select Remove Page Numbers

27 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 27 Lesson 11Summary To add header or footer text to a document, click the Insert tab, and click Header or Footer. Select a design from the gallery. Use the Header and Footer Tools Design tab buttons to insert the date and time or to insert Quick Parts for the filename, author, print date, or other information Adjust the tab marker positions in the header or footer pane as needed to match the width of the text area A document can have a header or footer on the first page different from the rest of the pages. Apply the Different first page option Header and footer text is repeated from section to section because headers and footers are linked by default. To unlink section headers and footers, click the Link to Previous command. To relink, click the button again Sections can have different starting page numbers. Click the Page Number command to open the Page Number Format dialog box

28 THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 28 Lesson 11 Summary Sections can have different starting page numbers. Click the Page Number command to open the Page Number Format dialog box, and then set the starting page number Memos or letters that are two pages or longer should have a continuation page header. Apply the Different first page option, and leave the first-page header blank Use the Ribbon, Header and Footer Tools Design Tab, or the Page Setup dialog box to change the position of the header or footer text from the edge of the page. The default position is 0.5 inch A document can have different headers and footers on odd and even pages. Apply the Different odd and even option


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