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2. TimeContent 2:15 – 2:30Registration 2:30 – 3:00Revised arrangement for MR / ER for aided schools by TSE Lap Wa Anchor, EDB 3:00 – 4:00Procedure on applying non-recurrent grants to carry out MR / ER Delivery of approved major /emergency repair projects Tree management by TSE Lap Wa Anchor & MK CHENG, EDB 4:00 – 4:15Break 4: 15– 5:00Main features for the Building s Ordinance (on context of school premises) by TSE Lap Wa Anchor, EDB 5:00 – 5:15Q & A 2

3. Milestone dates of development of School Premises Maintenance Section (SPMS) 4.5.2009 – With seconded professionals from ArchSD to kick off preparation work 1.9.2009 – Taking up coordination work in relation to MR/ER to aided /DSS schools 1.3.2010 – SPMS to execute newly approved MR/ER projects each costing $2M or below for non-estate aided schools 3

4. Organisation of SPMS Headed by SMS(SPM), supported by a multi- disciplinary team comprising – Building Services Engineer, Maintenance Surveyors, Quantity Surveyor, Education Officer (Admin), Executive Officer, … 4

5. Key Roles oversee the school premises maintenance services for both aided schools and DSS schools arrange tendering for consultants and works contractors in taking up maintenance services for non-estate aided schools manage and supervise consultants and works contractors in delivering maintenance project each ≦ $2M for non- estate aided schools process applications from aided schools for MR and ER works plan and assist in allocating resources for execution of school maintenance projects 5

6. Delineation of Responsibilities between SPMS and ArchSD Emergency Repairs (non-estate aided schools) RequestResponsible Government Departments Submitted before 1.3.2010 ArchSD (projects, including all the outstanding items, will be undertaken until project completion) Submitted on or after 1.3.2010 EDB (approved ER projects of est. >$2M will be referred to ArchSD for delivery) 6

7. Delineation of Responsibilities between SPMS and ArchSD Major Repairs (non-estate aided schools) ItemResponsible Government Departments Approved projects for 2009-10 FY or before ArchSD (projects, including all the outstanding items, will be undertaken until project completion) Approved projects for 2010-11 FY or after Approved Project Est. ≦ $2M EDB Approved Project Est. > $2M Arch SD Vetting for MR applications for 2011-12 FY or after EDB (approved MR projects of est. >$2M will be referred to ArchSD for delivery) 7

8. Delineation of Responsibilities between SPMS and ArchSD Technical advisory services to REO for processing requests from schools for change of room use / alteration PeriodResponsible Government Departments before 1.3.2010ArchSD on or after 1.3.2010EDB 8

9. Partnership between SPMS and REO Position of HD – basically no change SPMS basically takes up -ArchSD’s position on ER/MR projects with value ≦ $2M -co-ordination work in respect of MR/ER -Technical advisory services to REO in respect of processing requests from schools for change of room use / alteration 9

10. Partnership between SPMS and REO projects delivered by EDB/other departments estate aided schools Non-estate aided schools ≦ $2M > $2M Self-delivery projects DSS schools MR > $2M DHO cases slope works REO SPMS Works co-ordination Resources allocation Technical advisory School contact point Works delivery agents HD ArchSD(PSB) ArchSD (SPD) SPMS ArchSD(PSB) Technical adviser on subvention procedure & subventability 10

11. School Premises Maintenance Responsibility owner/occupier to resume occupier’s liability and obligations under Education Ordinance and associated regulations AIDED SCHOOL School’s Consultant /AP EDB Professional adviser to schools on self- delivered projects Oversee Major Repair and Emergency Repair works vote controller To deliver Major Repair and Emergency Repair works EDB’s consultant /contractors 11

12. School Premises Maintenance Responsibility Prevailing Items Concrete Spalling Broken window 12

13. School Premises Maintenance Responsibility Prevailing Items (cont’d) Fire Services Installation Plumbing & Drainage 13

14. School Premises Maintenance Responsibility Prevailing Items (cont’d) Rusted metal gate 14

15. School Premises Maintenance Responsibility Prevailing Items (cont’d) Debonded external wall tiles / rendering 15

16. School Premises Maintenance Responsibility Prevailing Items (cont’d) Slope Maintenance Electrical Installation 16

17. School Premises Maintenance Responsibility Maintenance Inspection (Examples) Building Inspection Window Inspection (recommended at least once a year with regular maintenance) 17

18. School Premises Maintenance Responsibility Maintenance Inspection (Examples) (cont’d) Metal Gate (at least once every 3 months) Drainage System (at least once a year before onset of rainy season) 18

19. School Premises Maintenance Responsibility Fire Services Installation (at least once a year) Electrical Installation (at least once every 5 years) Lift Installation (at least once a year with periodic maintenance) Maintenance Inspection (Examples) (cont’d) 19

20. School Premises Maintenance Responsibility Slope (Routine Maintenance Inspection - at least once a year) (Engineer Inspection – at least once every 5 years) Maintenance Inspection (Examples) (cont’d) 20