1. Assessment Coordinator Webinar September 2013 Copyright ©2013 Commonwealth of Pennsylvania 1

2. Welcome and Introductions Introduction of Webinar Facilitators Webinar Objectives – Defining Key Roles and Responsibilities of LEA and School Assessment Coordinators – Website Walkthrough of User Management – Closure and Feedback Copyright ©2013 Commonwealth of Pennsylvania 2

3. Defining Key Roles and Responsibilities LEA Assessment Coordinator: The initial LEA point of contact. This should be a central office administrator who will work with School Assessment Coordinators in each building to provide support in the implementation of the Project Based Assessments. – Communicates PBA concept to stakeholders and oversees implementation – Monitors PBA implementation and supports environment to ensure accuracy, security, and fidelity of implementation – Recommends educators to PDE to serve as evaluators on the statewide review panels Copyright ©2013 Commonwealth of Pennsylvania 3

4. Defining Key Roles and Responsibilities School Assessment Coordinator: Oversees the implementation of PBAs at the building level. In some LEAs (i.e., charter schools, including cyber charter schools and AVTSs), the LEA and school assessment coordinators may be the same person. – Ensures that students have participated in supplemental instruction consistent with the student’s educational program and have met all requirements necessary to qualify to participate in the PBA – Supports environment to ensure accuracy and security – Meets with students who qualify for PBAs to review the importance of success on the project – Provides an overview of the PBA concept, the online portal, and the project requirements to stakeholders – Registers students for the appropriate project and assigns tutors – Determines number of modules available for completion at any one time (for students who have failed multiple modules/Keystone Exams) – Determines timeline for completion, i.e., number of weeks to work on PBA, as desired – Notifies student of PBA start date and ensures students and tutors have been instructed on online portal access and use – Schedules students’ supervised sessions to work on projects before, during, and after school Copyright ©2013 Commonwealth of Pennsylvania 4

5. Website Walkthrough Site login – URL: www.pba.pdesas.org – Site Login: emailed to users Individuals were identified as the Building and LEA Assessment Coordinators based on the test coordinator information for state assessments. Overview of the PBA environment User Management – Registering Tutors – Managing Tutor Accounts – Registering Test Administrators – Managing Test Administrator Accounts – Registering Students – Managing Student Accounts Copyright ©2013 Commonwealth of Pennsylvania 5

6. Closure What do I do if my district needs to modify or update the information for individuals serving in these roles? Please contact the PDESAS helpdesk with the corrected information and we would be happy to update these accounts. – Email: helpdesk@pdesas.orghelpdesk@pdesas.org – Toll Free: 1.877.973.3727 1.877.9PDESAS Copyright ©2013 Commonwealth of Pennsylvania 6

7. Closure How do I identify who should be registered as Tutors, Test Administrators, and Students in Project Based Assessment? Copyright ©2013 Commonwealth of Pennsylvania 7

8. Closure Identifying Tutors: Checks for content and quality of work as student is progressing towards completion. It is recommended that the tutor is a certified teacher in the content area of the PBA. Generally, the tutor performs the following functions: – Reviews project activities only at designated checkpoints to permit student to move to next task – Supports environment to ensure accuracy and security – Provides instruction/remediation on the Eligible Content based upon student need but does NOT tutor or instruct on specific activities in PBA. – Reviews project for content and quality based upon scoring guide and submits project, if satisfactory, for evaluation to statewide review panel – Provides remediation for student if evaluated as unsatisfactory Copyright ©2013 Commonwealth of Pennsylvania 8

9. Closure Identifying Test Administrators: Assigned by school test coordinator to monitor students as they work on projects – Provides log on information for students to work on projects – Monitors students as they work in order to maintain a test environment – Does not provide remedial instruction unless also designated as a tutor Copyright ©2013 Commonwealth of Pennsylvania 9

10. Closure Identifying Students (Class of 2017 and beyond): A student in grade 12 who has not demonstrated proficiency on a Keystone Exam or Keystone Exam module may qualify to participate in one or more project based assessments if the student has met all of the following conditions: – Has taken the course. – Has met the attendance requirements of the school district, AVTS, or charter school, including a cyber charter school. – Has participated in a satisfactory manner in supplemental instructional services consistent with the student’s educational program provided by the school district, AVTS, or charter school, including cyber charter school. A student below grade 12 who has not demonstrated proficiency on a Keystone Exam or Keystone Exam module after at least two attempts on the exam may qualify to participate in one or more project based assessments if the student has met all of the following conditions: – Has taken the course. – Was unsuccessful in achieving a score of proficient on the Keystone Exam after at least two attempts. – Has met the attendance requirements of the school district, AVTS or charter school, including a cyber charter school. – Has participated in a satisfactory manner in supplemental instructional services consistent with the student’s educational program provided by the school district, AVTS, or charter school, including a cyber charter school. A student enrolled in a department-approved career and technical education program who has not demonstrated proficiency after one attempt on a Keystone Exam or Keystone Exam module in Biology may qualify to participate in a Project Based Assessment in Biology if the student has met all of the following conditions: – Has taken the course. – Has met the attendance requirements of the school district, AVTS or charter school, including a cyber charter school. Copyright ©2013 Commonwealth of Pennsylvania 10

11. Closure How do I determine if a student has had two failures? Using eDirect, click on the Reporting Tools tab, followed by the link for eMetric Data Interaction. Copyright ©2013 Commonwealth of Pennsylvania 11

12. Closure What additional resources are available to me? The PowerPoint used in this Webinar along with user manuals and support materials will be available in the following places: – PDESAS Help Desk – PBA tab of the Assessment element in SAS Questions from this presentation will be compiled and posted in the same locations. Copyright ©2013 Commonwealth of Pennsylvania 12

13. Closure When will students and tutors have access to the projects? September 23 rd, 2013 Copyright ©2013 Commonwealth of Pennsylvania 13

14. Closure SAS Portal Help Desk Email: helpdesk@pdesas.orghelpdesk@pdesas.org Toll Free: 1.877.973.3727 1.877.9PDESAS Copyright ©2013 Commonwealth of Pennsylvania 14