1. Chapter 6 Configuring Windows Server 2008 Printing
MCITP Guide to Microsoft Windows Server 2008 Server Administration (Exam #70-646)
Chapter 6
Configuring Windows Server 2008 Printing

2. Learning Objectives Understand how Windows Server 2008 printing works
Use the XPS Print Path
Use the XML Paper Specification (XPS)
Install the Print Services role
Use the Printers window to configure printing properties
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

3. Learning Objectives (cont’d.)
Install local and shared printers
Configure printer properties
Configure a nonlocal or Internet printer
Manage print jobs
Use the Print Management tool
Troubleshoot common printing problems
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

4. An Overview of Windows Server 2008 Printing
Clients can print on local print devices or network print devices
Network print client
Workstation or application that generates the print job
Network print server
Computer or print server device offering the printer share
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

5. An Overview of Windows Server 2008 Printing (cont’d.)
Print job
Document or items to be printed
Shared network printer device
Object that is made available to network users for print services
Spooling
Frees the server CPU to handle other processing requests in addition to print requests
Printer driver
Provides the formatting instructions for a given printer
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

6. How Network Printing Works
Software application at client generates a print file
Application communicates with the Windows graphics device interface (GDI)
Print file formatted with control codes to implement the special graphics, font, and color characteristics of the file
Software application places print file in client’s spooler by writing spool file to spooling subfolder
Remote print provider makes a remote procedure call to network print server
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

7. How Network Printing Works (cont’d.)
Network print server uses four processes to receive and process a print file:
Router, print provider, print processor, and print monitor
Server service calls Print Spooler service
Print provider works with print processor to ensure that file is formatted to use right data type
Print monitor pulls file from spooler’s disk storage and sends it to printer
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

8. How Network Printing Works (cont’d.)
Activity 6-1: Print Spooler Service
Objective: Learn about the Print Spooler service and the services upon which it depends
Figure 6-1 Viewing the description of the Print Spooler service
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

9. How Internet Printing Works
Internet Information Services (IIS) must be installed and running in Windows Server 2008
Client must connect to the Windows Server 2008 IIS using a Web browser
Internet Printing Protocol (IPP)
Encapsulates the remote procedure call and print process information and is transported in HTTP
Activity 6-2: Installing the Internet Printing Client
Objective: Install the Internet Printing Client so that clients can use IPP
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

10. Using the XPS Print Path
XML Paper Specification (XPS)
Advanced way of printing documents for multiple purposes, including viewing electronic pages and printing pages in a polished format
Offered as an alternative to the GDI print path used by conventional documents
XPS drive path uses XPSDrv Driver Model
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

11. Installing the Print Services Role
Use the Print Management tool to:
Manage shared printers
Track printing events through a log you can view using the Event Viewer
Services within role
Print Server
Internet Printing
LPD Service
Activity 6-3: Installing the Print Services Role
Objective: Install the Print Services role using Windows Server 2008
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

12. Using the Printers Window
Enhanced from previous versions to enable more versatility
Left pane - Favorite links to folders, folders on the server
Right pane - Name, Documents, Status, Comments, Location
Use File menu to:
Add a printer, configure a shared printer, use a printer offline, configure a printer’s properties
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

13. Using the Printers Window (cont’d.)
Activity 6-4: Configuring the Print Server Properties
Objective: Configure the print server properties from the Printers window
Figure 6-3 Print Server Properties dialog box
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

14. Installing Local and Shared Printers
Any server or workstation can host a shared printer
Figure 6-4 Shared network printers
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

15. Installing a Printer
Steps depend on the type of printer you are adding
Plug and play
Or Add Printer Wizard
Activity 6-5: Installing a Printer
Objective: Install a printer using the Add Printer Wizard
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

16. Installing a Printer (cont’d.)
Figure 6-5 Setting up a local printer
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

17. Installing a Printer (cont’d.)
Figure 6-6 Sharing a printer
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

18. Enabling Printer Sharing on a Network
Network printer sharing
Enables printer sharing through the Windows Firewall
Activity 6-6: Enabling Printer Sharing
Objective: Turn on printer sharing over the network
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

19. Configure Printer Properties
Available by opening Control Panel
Properties dialog box
General printer information
Printer sharing
Printer port setup
Printer scheduling and advanced options
Security
Device settings
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

20. General Printer Specifications
General tab
Name
Location and Comment boxes
Store special notes about the printer
Printer model name
Printing Preferences button
Used to specify additional information
Activity 6-7: Viewing Printing Preferences
Objective: Determine the default setup for printing preferences on a printer
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

21. General Printer Specifications (cont’d.)
Figure 6-7 Printer Properties General tab
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

22. Sharing Printers Sharing tab List in the directory option
Enable or disable a printer for sharing
Specify name of the share
List in the directory option
To publish the printer through Active Directory
Render print jobs on client computers option
Print job is first prepared by software on the client and submitted to the spooler on the client
Additional Drivers button
Add new types of clients
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

23. Sharing Printers (cont’d.)
Figure 6-8 Configuring printer sharing
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

24. Sharing Printers (cont’d.)
Activity 6-8: Configuring the Domain Group Policy to Enable Publishing a Printer
Objective: Learn how to enable printer publishing in the domain’s group policy
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

25. Port Specifications Ports tab Bidirectional printing Printer pooling
Specify which server port is used for the printer
Options to set up bidirectional printing and printer pooling
Bidirectional printing
Used with printers that have bidirectional capability
Printer pooling
Configuring two or more identical printers connected to one print server
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

26. Port Specifications (cont’d.)
Figure 6-9 Configuring printer policies
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

27. Port Specifications (cont’d.)
Figure 6-10 Configuring printer ports
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

28. Port Specifications (cont’d.)
The Add Port button enables you to add a new port
Local Port
Standard TCP/IP Port
Figure 6-11 Port options
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

29. Port Specifications (cont’d.)
Activity 6-9: Configuring Printer Pooling
Objective: Learn how to configure printer pooling
Activity 6-10: Transferring Print Jobs
Objective: Learn how to transfer print jobs from a malfunctioning printer
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

30. Printer Scheduling and Advanced Options
Advanced tab
Have printer available at all times or limit the time to range of hours
Priority can be set from 1 to 99
Use spooled printing or bypass the spooler and send print files directly to the printer
Printer scheduling
Useful when there is one printer and two printer objects (shares) for that printer
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

31. Printer Scheduling and Advanced Options (cont’d.)
Hold mismatched documents option
Causes the system to compare the setup of the printer with the setup in the document
Print spooled documents first
Enables jobs that have completed spooling to be printed, no matter what their priority
Keep printed documents option
Retains documents in the spooler after they have printed
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

32. Printer Scheduling and Advanced Options (cont’d.)
Enable advanced printing features option
Use special features associated with a particular printer
Printing Defaults button
Specify default settings for print jobs
Data types
RAW
RAW (FF appended)
RAW (FF auto)
NT EMF
TEXT
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

33. Printer Scheduling and Advanced Options (cont’d.)
Separator Page option
Prints a blank page at start of each job
Activity 6-11: Changing Data Types
Objective: Learn how to change the data type when printing problems occur
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

34. Configuring Security
Shared printer can be set up to use security features
Share permissions, auditing, ownership
Default permissions
Everyone group—Print
Creator Owner—Manage documents
Administrator account—Print, Manage printers, and Manage documents
Administrators, Server Operators, Print Operators groups—Print, Manage printers, and Manage documents
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

35. Configuring Security (cont’d.)
Figure 6-13 Configuring security
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

36. Configuring Security (cont’d.)
Table 6-1 Printer share permissions
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

37. Configuring Security (cont’d.)
Advanced button on the Security tab
Special permissions
Fine-tune shared printer permissions
Printer auditing
Activity 6-12: Configuring Printer Security
Objective: Learn how to set up security on a shared printer
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

38. Configuring Device Settings
Device Settings tab
Specify printer-specific settings
Make sure memory reported in device settings matches the memory installed in printer
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

39. Figure 6-14 Configuring shared printer auditing
Courtesy Course Technology/Cengage Learning
Figure 6-15 Configuring printer device settings
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

40. Configuring a Nonlocal Printer or an Internet Printer
Connect to a network printer by using the Add Printer Wizard:
Open the Printers window
Double-click Add Printer
Click Add a network, wireless or Bluetooth printer
Select a printer from the list of printers found by the Add Printer Wizard
Follow the instructions to complete the installation
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

41. Managing Print Jobs Users with Print permissions can:
Send print jobs to the printer
Pause, resume, and restart their own print jobs
Cancel their own print jobs
Print Operators, Server Operators, and other groups having Manage documents permissions can:
Pause, resume, and restart any user’s print jobs
Cancel any user’s print jobs
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

42. Controlling the Status of Printing
Printer control and setup information for a particular printer associated with that printer’s properties
Can pause a printer to fix a problem
Figure 6-16 Pausing printing
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

43. Controlling Specific Print Jobs
Pause, resume, restart, or view the properties of one or more documents in the print queue of a printer
Print queue
Stack of print jobs
First job submitted at the top of the stack and the last job submitted at the bottom
Contains all jobs waiting to be sent from the spooler to the printer
Change print priority
Set time for selected jobs to print
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

44. Controlling Specific Print Jobs (cont’d.)
Activity 6-13: Pausing a Printer and Canceling a Document
Objective: Learn how to pause a printer and cancel a document
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

45. Using the Print Management Tool
Also called the Print Management Console or PMC
Centralizes shared printer control in one place
Enables printer administrators and operators to manage the print functions of some or all of the shared printers on a network
Tasks performed with Print Management tool
Activity 6-14: Using the Print Management Tool
Objective: Learn how to use the Print Management tool
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

46. Using the Print Management Tool (cont’d.)
Figure 6-18 Print Management tool
Courtesy Course Technology/Cengage Learning
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

47. Troubleshooting Common Printing Problems
Windows Server 2008 Print Spooler service
Experiences a temporary difficulty
Gets out of synchronization
Hangs
Solution: stop and restart the print spooler service
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

48. Table 6-2 Troubleshooting printing problems
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

49. Summary Windows Server 2008 printing Internet printing
Graphics device interface (GDI)
Files spooled via Print Spooler services
Internet printing
Print files through Internet connection using HTTP and Internet Printing Protocol (IPP)
Print Services role
Turn Windows Server 2008 into print server
Install printers using Add Printers Wizard
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)

50. Summary (cont’d.) Configure installed printers using properties
Manage printer by pausing, resuming, and setting default printer
Print Management tool consolidates network printer management
Troubleshooting printer problems may be simple or complex
MCITP Guide to Microsoft Windows Server 2008,
Server Administration (Exam #70-646)