1. KPIs report Requirements for KPIs – lagging vs leading
Minimum data entries into CMMS for future reference, data analysis and KPI reporting
Additional requirements for data entries
KPIs for equipment
KPIs along asset hierarchy
Recommendations

2. Requirements for KPIs Two main considerations:
1) Reliability, availability and maintainability (RAM)
2) Lifecycle cost (LLC) where possible
The aim is to sustain required RAM at optimum LCC (not the least) –approx at 2-3% per year of capital replacement value (CRV)
KPIs to include both leading/proactive and lagging/reactive indicators
To track KPIs against equipment and the asset hierarchy
Minimum mandatory data entries in CMMS for data analysis & KPIs reporting
KPIs to be attached in the monthly report

3. Minimum mandatory data entries
To capture sufficient data for reference, data analysis, & KPIs reporting purposes:
1)  plan and actual labour
- WO cannot be scheduled if planned manhour not specified and cannot be closed if actual manhour not entered
2) plan and actual spares
- WO cannot be closed if the spares reserved not yet posted to WO and direct charge materials not yet have PO, provided users decide to delete reservations for spares or PR for direct charge materials after prompted with a user exit warning when wanting to close the WO
3) plan and actual services - same as point 2 above
4) downtime start/finish dates and times
- must be entered before can close WO after a field "downtime" has been ticked when creating a work request.
5) failure codes based on ISO14224 (OREDA)
- must be entered before can close WO  

4. Additional requirements for data entries
All works must have work order with operations assigned properly with labour, materials & services
All works on existing platform must be captured in Maximo for analysis including projects, maintenance, inspection & shutdown, regardless of discipline or department
All asset must be given a tag number and eqpt no and registered in Maximo under the right system and hierarchy

5. KPIs for equipment No. KPIs Eqpt Class Sub-class Manufacturer Model No1
Reliability KPIs 2
Cost KPIs 3
Work KPIs 4
Equipment KPIs 5
Material KPIs
Retained first because included in Maintenance Reporting Monitoring and Improvement.doc 6
HSE KPIs
removed 7
Quality KPIs 8
Staffing KPIs 9
Training KPIs

6. KPIs along asset hierarchyNo
KPIs
Tag no
Maint Grp
System
Platform
Company 1
Reliability KPIs 2
Cost KPIs 3
Work KPIs 4
Equipment KPIs 5
Material KPIs 6
HSE KPIs
removed 7
Quality KPIs 8
Staffing KPIs 9
Training KPIs

7. Recommendations To implement minimum mandatory data entries
To include project works for existing platforms in CMMS
To obtain KPIs from CMMS where available
Discipline engineers to externally tracked other leading indicators if not obtainable from CMMS
To hold refresher KPI training or workshop for management and CMMS users
To include KPIs in monthly report
To manage works and evaluate staff performance by KPIs