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Capital Project Cost Reporting. Project Goals Documentation of project approval Approval path based on reporting structure and individual approval limits.

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Presentation on theme: "Capital Project Cost Reporting. Project Goals Documentation of project approval Approval path based on reporting structure and individual approval limits."— Presentation transcript:

1 Capital Project Cost Reporting

2 Project Goals Documentation of project approval Approval path based on reporting structure and individual approval limits POs against an overspent project to be stopped Detailed comparisons of approved AFE budget and cost breakdown Reporting on project spending

3 Project Goals (cont) Reporting of internal maintenance labor by project Process to capture and approve project scope changes – Allows for easy tracking of scope changes – Allows for incremental approvals of project costs Document the date project is closed Single system solution

4 CompAFE Budget Engineering Conceptual Engineering $ 441,500 $ 424,360 $ (17,140) Detailed Engineering $ 1,025,643 $ 1,138,684 $ 113,041 Engineering Support $ 52,879 $ 58,879. Total Engineering $ 1,467,143 $ 1,615,923 $ - $ 1,621,923 $ 154,780 Procurement Major Equipment $ 1,100,000 $ 930,108 $ 2,300 $ 932,408 $ (167,592) PO-Vessel Peterson PO - Exchanger Misc Equipment (filters, specialty valves etc. Structural Steel & Foundation Material $ 27,988 $ - 27,988 $ 27,988 PO - Structure PO- Pipe Supports Piping Material $ 338,034 $ 209,281 $ - $ 209,281 $ (128,753) Instrument Material $ 34,155 $ - $ 35,863 Electrical /Instrumentation Material $ 7,486 $ - $ 7,486 Insulation/Paint Catalyst/Chemicals Spare Parts/Critical Spares Stores Materials $ 8,443 $ - 8,865 $ 8,865 Rentals $ 1,659 $ 2,500 $ 4,159 Total Equipment & Materials $ 1,438,034 $ 1,219,120 $ 4,800 $ 1,226,050 $ (211,984) Construction Civil / Underground $ - Structural Steel $ - Mechanical $ 2,390,580 $ 1,393,019 $ 1,843,499 $ 3,236,518 $ 845,938 Piping Contractor Pump Installation Contractor Insulation /Painting $ - Electrical/Instrumentation Electrical Contractor A Construction Support $ 24,868 $ 10,000 $ 41,842 Total Construction $ 2,390,580 $ 32,482 $ 1,853,499 $ 3,278,360 $ 887,780

5 PR and WO Mods An ‘AFE #’ field was added to both the PRs and the WOs in Maximo. – The AFE # has been programmed to carry forward to the PO and the invoice as they are created PRs with an AFE # are only approved by the project owner – Encourage users to tie PR/PO cost to AFE – Eliminate redundant approvals When a project work request is rolled to a WO the AFE # is added by the scheduler – Finance reviews all new WOs to assure AFE # are being added correctly

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9 Project Reporting Monthly Management Review – Sub set of all ongoing projects – Project owners are required to go over the Maximo generated spending reports – Report tracks both actual spending and committed cost Before a project can be closed all POs and WOs must be closed. – Requires owner to assure POs have been invoiced and labor has been charged to the WOs Maximo will not allow a PO to be approved if the AFE is over spent – Controlled by workflow at time of PO approval Tax department is using the Maximo generated spending reports for multiple tax fillings

10 Change in Project Scope Project scope and price increases must be communicated to and approved by management. – The AFE revision is added to the approved spending and the new total amount is used to determine the approval path. i.e. If the revised project total breaks the $1 million level it will go to the next management level for approval. – Multiple revisions can be done Allows the AFE to be generated when long lead time items are ordered AFE is then revised to meet project milestones

11 AFE General Info Screen

12 AFE Automation Scripts Script NameLaunch PointCode BWO_AFE_GRAND_ TOTALS Update of BWO_AFE or Action assigned to AFE revision workflow Calculates the totals for each cost breakdown category Show in system BWO_AFEREV_ CREATE Update of BWO_AFEREV mbo.setValue("AFEREV",mbo.getThisMboSet().max("A FEREV") + 1,2); AFE_REV_TOTAL_ COST Update of BWO_AFEREV Calculates the totals for each cost breakdown category for revisions only Show in system

13 MOC Escalations Escalation IDDescriptionCondition BWO_AFE_TOTNotifies the AFE originator that PO’s have comsumed at least 95% of the AFE approved spending :BWO_AFE_2_AFE_SUMMARY.afe_rev_po_commit _percent >= 95 BWO_AFEREV_WFSubmits an AFE revision into workflow status in ('NEW','WAPPR','REJECT') and submit = 1 and bwo_aferevid not in (SELECT OWNERID FROM WFASSIGNMENT WHERE ASSIGNSTATUS = 'ACTIVE' AND OWNERTABLE = 'BWO_AFEREV') BWO_AFE_EX_ ADM Notifies the CEO executive assistant that an AFE is awaiting approval status = 'WAPPR‘ and bwo_current_approver = 'CRYSTAL.MAGGELET'

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15 AFE Reports AFE Related Records Report AFE Summary AFE Project Cost Breakdown


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