1. Vanderbilt Department of Orthopaedics and Rehabilitation Career Advancement Portfolio

2. Purpose of Portfolio An accountable document indicating: An accountable document indicating: Professional Past Professional Past Present Career Position Present Career Position Future Goals Future Goals Encompass the CAP Career Advancement Model Encompass the CAP Career Advancement Model

3. Purpose of Portfolio Cont.: Complete representation for Review Board and Interview: Complete representation for Review Board and Interview: Represents involvement within: Represents involvement within: Patient Care Patient Care Professional Development Professional Development Research Research

4. What does it look like? Arrange your material in a logical and readable manner Arrange your material in a logical and readable manner List items in a Table of Contents List items in a Table of Contents Only use the approved binder that will be provided by Rehab Administration Only use the approved binder that will be provided by Rehab Administration Use dividers to separate each section Use dividers to separate each section

5. How do you develop a Portfolio? The portfolio is simply a collection of materials that will show the work you have done throughout the year and represent your ongoing professional career. The portfolio is simply a collection of materials that will show the work you have done throughout the year and represent your ongoing professional career. Save things! As you work on activities, drop a copy of memos, reports, handouts, presentation notes into a file folder Save things! As you work on activities, drop a copy of memos, reports, handouts, presentation notes into a file folder

6. How do you develop a Portfolio continued…. Become familiar with the CAP manual: Become familiar with the CAP manual: Introduction to CAP Activities: pg 53 – 54 Introduction to CAP Activities: pg 53 – 54 Advancing Forms: pg 81-88 Advancing Forms: pg 81-88 CAP Portfolio Instructions: pg 77-78 CAP Portfolio Instructions: pg 77-78 Follow ‘CAP Advancing Task Checklist and Timeline’ with Mentor Follow ‘CAP Advancing Task Checklist and Timeline’ with Mentor Work with Manager and Mentor to help guide CAP process. Work with Manager and Mentor to help guide CAP process.

7. How do you develop a Portfolio continued…. Here are some examples: Here are some examples: Further examples in CAP manual: pg 60-67 Further examples in CAP manual: pg 60-67 ACTIVITYMATERIALS Equipment/Supplies Copy of purchase requisitions? Clinic Bowl Request & rationale for? Clinical Efficacy Case study as presented and discussed Development New policy/procedure or protocol developed for Team. Letters of appreciation, commendation attached to development project and explanation Presentations Photo of poster session storyboard. Handouts and agenda from presentation. Project Team Work Sample Agenda of meetings conducted, and products Facilitator Assessment Professional Development Schedules or certificates of attendance at professional meetings, conferences or staff development sessions?

8. How Lengthy Should the Portfolio Be? You will want the portfolio to be comprehensive AND succinct!! You will want the portfolio to be comprehensive AND succinct!! Comprehensive: to show the scope and quality of the work you have done. Comprehensive: to show the scope and quality of the work you have done. Succinct: to show consideration for your reviewers! Succinct: to show consideration for your reviewers! 50 Pages Maximum 50 Pages Maximum

9. What are the parts of the Portfolio? Applicant & Manager Affirmation Statements: Applicant & Manager Affirmation Statements: CAP manual pg 74-75 CAP manual pg 74-75 Table of Contents Table of Contents

10. What are the parts of the Portfolio? Introduction – A two page maximum summary to describe the following: Introduction – A two page maximum summary to describe the following: Overview of significant experiences that contribute to career development Overview of significant experiences that contribute to career development Compelling performance and professional contributions in patient care/service, professional development/ student education and research/ outcomes Compelling performance and professional contributions in patient care/service, professional development/ student education and research/ outcomes Relate how your contributions are part of your career development plan Relate how your contributions are part of your career development plan Level IV applicants – how you benefit your profession, Vanderbilt and your department Level IV applicants – how you benefit your profession, Vanderbilt and your department

11. What are the parts of the Portfolio? Resume: Resume: Chronological Resume: work experience in a by-date format Chronological Resume: work experience in a by-date format Functional Resume: description of a number of activities and accomplishments (drawn from all jobs and life experiences) to document each of those skills Functional Resume: description of a number of activities and accomplishments (drawn from all jobs and life experiences) to document each of those skills Then list employment history Then list employment history

12. What are the parts of the Portfolio? Resume: Resume: Represents YOU and your skills, experience and accomplishments in a focused way, for a specific job or purpose. Represents YOU and your skills, experience and accomplishments in a focused way, for a specific job or purpose. This differs from a “vita” or “curriculum vitae” in which you would list EVERYTHING you have done, accomplished, been awarded or even attended. This differs from a “vita” or “curriculum vitae” in which you would list EVERYTHING you have done, accomplished, been awarded or even attended. Career Advancement Program (CAP): highlight your experience in a way that speaks to both your job description and to the expectations for advancement. Career Advancement Program (CAP): highlight your experience in a way that speaks to both your job description and to the expectations for advancement. Always begin to design your resume with your audience or goal in mind. Always begin to design your resume with your audience or goal in mind.

13. What are the parts of the Portfolio? Resume: Resume: Resources: Resources: Yana Parker, Damn Good Resume Guide: A Crash Course in Resume Writing 1996 Yana Parker, Damn Good Resume Guide: A Crash Course in Resume Writing 1996 Word processing style galleries Word processing style galleries Performance Appraisal Performance Appraisal

14. What are the parts of the Portfolio? CAP Sections of Career Development: CAP Sections of Career Development: Patient Care Patient Care Professional Development Professional Development Research Research  Organize documented materials of experiences and accomplishments into one of these categories.  Work with Advancing Activity Forms: pg 80-88  Include any Focus Group and / or Committee Evaluations  Include any CQI Summary sheets and data

15. What are the parts of the Portfolio? CAP Section Summaries CAP Section Summaries One page summary for each section One page summary for each section  patient care  professional development/  Research/outcomes Summarize your accomplishments Summarize your accomplishments Clarity, relevance, consistency and sufficiency are important Clarity, relevance, consistency and sufficiency are important

16. What are the parts of the Portfolio? Introduction and Section Summaries Format: Introduction and Section Summaries Format: Introduction no more than 2 pages Introduction no more than 2 pages Section Summaries 1 page only Section Summaries 1 page only Double space Double space ‘Times New Roman’ 12 font ‘Times New Roman’ 12 font One inch margins One inch margins

17. What are the parts of the Portfolio? Supporting Documentation: Supporting Documentation: Provide pertinent material that will support your summaries or activity sheets Provide pertinent material that will support your summaries or activity sheets Format material with a Title Page or Label indicating its relevance and connection. Format material with a Title Page or Label indicating its relevance and connection. Be sensible with the type and amount of supporting documentation Be sensible with the type and amount of supporting documentation

18. Things to Consider! 1. Make a list of the strongest skills or abilities that support you in meeting expectations related to patient care and service, to professional development and student education, or to research and outcome expectations.

19. Things to Consider cont…. 2. Learn to Recognize your accomplishments. Recognitions: being asked to take on more responsibility, being awarded an advancement, getting good feedback from your patients or customers. Recognitions: being asked to take on more responsibility, being awarded an advancement, getting good feedback from your patients or customers. Discoveries: What problem existed – what action did you take to resolve the problem – what were the beneficial results of your action? Discoveries: What problem existed – what action did you take to resolve the problem – what were the beneficial results of your action?

20. Things to Consider cont…. 3. Talk to yourself: Get a friend to listen in or to ask you these questions to get your creative juices flowing about yourself: “Do my co-workers or my boss always count on me for certain things they know I am good at? What, specifically do they think I am good at?” “Do my co-workers or my boss always count on me for certain things they know I am good at? What, specifically do they think I am good at?” “If one of my friends at work were to brag about me to somebody else, what would they brag about? What does that say about my skills?” “If one of my friends at work were to brag about me to somebody else, what would they brag about? What does that say about my skills?” “If I had to teach a new employee the tricks of the trade – that is how to do a great job – what would I do that is special, that I could teach this new employee?” “If I had to teach a new employee the tricks of the trade – that is how to do a great job – what would I do that is special, that I could teach this new employee?”

21. Things to Consider cont…. 4. Use action verbs to describe your experience and your accomplishments. 5. List your jobs. 6. List your training and education and certifications 7. Choose a format that fits your situation (chronological is most often used; functional is useful if you are making a career change or you do not have a continuous record of paid employment)

22. Things to Consider cont…. 8. Arrange your action statements according to the format you choose. Chronological Format: place each action statement under the appropriate job title where the action happened. Chronological Format: place each action statement under the appropriate job title where the action happened. Functional Format: place each action statement under a skill category. Functional Format: place each action statement under a skill category.

23. Things to Consider cont…. 9. Think about the reviewers of the portfolio: Put together a professional presentation Put together a professional presentation Be organized, to the point, and complete. Be organized, to the point, and complete. Eliminate unnecessary material: Eliminate unnecessary material: e.g. Use the web site templates to delete non-pertinent items and therefore use only the categories with credits. e.g. Use the web site templates to delete non-pertinent items and therefore use only the categories with credits.

24. FINALLY.. Proofread for grammar and punctuation. Proofread for grammar and punctuation. Check the spelling – once with spell check and at least once without it! Check the spelling – once with spell check and at least once without it! Get feedback from someone else: mentor and manager. Ask for an honest opinion of the content and the organization of your portfolio. Get feedback from someone else: mentor and manager. Ask for an honest opinion of the content and the organization of your portfolio.

25. Remember Become familiar with CAP Manual Become familiar with CAP Manual Work with Mentor and Manager Work with Mentor and Manager Pay attention to time lines Pay attention to time lines Use Career Advancement web page: Use Career Advancement web page: http://www.mc.vanderbilt.edu/rehab/CAPpdfs.html