1. Continuum of Care Funding 2011 A Preview for Applicants July 28, 2011

2. Continuum of Care Funding Requires a local collaborative planning process CoC applies as a single body in Exhibit 1 Contracts are with individual agencies in Exhibits 2 (for now) 2011 NOFA expected by the end of August Pre-HEARTH rules apply this year, but many HEARTH-related adjustments already issued

3. Pro Rata (formula) Need / Hold Harmless Need Competitive Block Grant – Supportive Housing Program (SHP) and Shelter Plus Care (S+C) Programs Formula need for Sonoma County + Santa Rosa + Petaluma = $903,607 Where renewing contracts for 1 year outstrips this amount, HUD will fund the higher amount as a Hold Harmless CoC. This amount is $1,137,934 in SHP awards S+C contracts renewed based on Fair Market Rents, 89 units – about $1.3 million Total package = approx. $2.5 million

4. Reallocation in Hold Harmless CoCs As a Hold Harmless CoC we can reallocate dollars if a project is not needed, or under-performing (Exhibit 1) Analysis of homeless population since 2009 indicates a negative need for family transitional housing and shelter – the need is to place families in permanent housing Discussion of re-purposing resources to address single individuals System unmet need analysis incorporated into evaluations of renewal projects

5. Permanent Housing Bonus We can apply for a single bonus project, maximum $135,541 This is 15% of the PRN figure ($903,607) Cannot mix with reallocated funds Use for SHP or S+C This year, HUD allows 1-year initial contract in SHP projects

6. Highlights of 2011 Encouraging CoCs to strategically review HMIS needs to prepare for HEARTH reporting requirements Suggestions there may be an HMIS set-aside for this purpose Suggestions of a youth set-aside as well Registration NOFA states HUD will adjust requirements to address homelessness in “extremely high need areas” Logic Model eliminated

7. Local process 2011 NOFA will allow about 8 weeks to submit a 2- phase application Applicants will have about 4-5 weeks to submit in e-snaps (electronic submission systems) As soon as NOFA is released, a calendar of events and local RFP will be published Local bidders conference for bonus project, technical assistance sessions

8. Prepare now Sign up for a listserv at http://hudhre.info/index.cfm?do=viewJoin to receive HUD notices http://hudhre.info/index.cfm?do=viewJoin Obtain a DUNS number by phone at 1-866-705-5711 or on line at www.dnb.com - this takes 10 minuteswww.dnb.com Register with the federal government’s Central Contractor Registry at www.ccr.gov - this can take 2 weekswww.ccr.gov Set up an individual user profile on the “e-snaps” electronic application site, https://esnaps.hud.gov/grantium/index.jsf https://esnaps.hud.gov/grantium/index.jsf Contact Jenny to get on local CoC listserv

9. Permanent Supportive Housing Bonus Project Permanent housing with supportive services for homeless families or individuals who are living with disabilities Extra points for projects that serve chronically homeless individuals To earn the bonus points, the project must serve 100% chronically homeless (CH) CH clients must come directly from the street or shelter (not transitional housing)

10. Eligible expenses – PSH Bonus Acquisition or rehabilitation ($1:$1 match, not renewable) Leasing (no match required) Housing operations ($1:$3 match) Supportive services ($1:$4 match) Rental assistance (S+C projects only)

11. Other PSH Bonus Project Requirements No more than 20% supportive services (case management) 80% must be spent on housing expenses (any eligible expense other than supportive services) Scored on Housing Emphasis Must document leveraged resources of at least $2 for every $1 requested to be assured of funding

12. Supportive Housing Program Any private non-profit, public non-profit community mental health center, or entity of local government is eligible to apply Initial contract can be 1, 2 or 3 years Different levels of cash match required depending on expense 5% of program expense allowed for administrative expense

13. Sample 1-Year SHP Budget, Master Leasing 1 year project budget Required match Total project budget Case Management (up to 20% of program expense, requires $1 cash match for every $4)$25,817$6,455$32,272 Leasing (no match required)$103,269 Program subtotal$129,086$6,455$135,541 Administrative Expense (up to 5% of Program subtotal)$6,455 Total request$135,541$6,455$141,996 Note: HUD rounds all figures less than $1.00 down.

14. Sample 1-Year SHP Budget with Housing operations expense 1 year project budgetRequired match Total project budget Case Management (up to 20% of program expense, requires $1 cash match for every $4)$25,817$6,455$32,272 Housing operations (requires $1 cash match for every $3)$103,269$34,423$137,692 Program subtotal$129,086$40,878$169,964 Administrative Expense (up to 5% of Program subtotal)$6,455 Total request$135,541$40,878$176,419

15. Shelter Plus Care Program (S+C) Application is made only by a Housing Authority in partnership with one or more non-profit service provider Sponsors. The Sonoma County Housing Authority manages all Shelter Plus Care programs by mutual agreement. Rental assistance partnership: ◦The Housing Authority manages rental assistance ◦Service provider provides the services disabled residents need to remain stably housed.

16. Shelter Plus Care Rules Award is for the Fair Market Rent for a specific number of units. Can be: ◦Tenant-Based Rental Assistance (portable) ◦Project-Based Rental Assistance (remains with a specific facility) ◦Sponsor-Based Rental Assistance (tied to the Sponsor) Initial award minimum: 5 years (60 months) After 5 years, the project is renewed annually for the current Fair Market Rent equivalent Service providers must demonstrate a 100% “soft cash” match – delivery of the monetary equivalent of the rental assistance as in kind services

17. Shelter Plus Care Notes Award must be matched dollar for dollar (“soft cash”) with services funded through a non-McKinney-Vento source Services must be committed to in writing, and delivery of services must be documented on an annual basis On completion of the initial award, HUD allows renewal of all existing units and encourages consolidation of S+C awards.

18. Sample Shelter Plus Care Budget Size of Units Number of Units Fair Market Rent Number of Months TotalSoft Cash Match 1 bedroom2$1,02460$122,880 Total2$1,02460$122,880 This is a 5-year S+C budget based on the 2011 Fair Market Rent (FMR) for a 1-bedroom apartment in Sonoma County Could use a combination of apartment sizes to maximize the dollars available Rental assistance is provided at 30% of tenant income. Shelter Plus Care budgets are set up based on no income and rental assistance at 100% of FMR. As incomes rise, Housing Authority can use to expand the number of people housed Housing Authority can use up to 8% for administrative expense

19. Important Resources HUD’s Homeless Resource Exchange www.hudhre.info. Newly redesigned site integrates IDIS and HDX info, easier to get to Virtual Help Desk, make requests for technical assistance, calendar, listserv sign-up www.hudhre.info Direct link to e-snaps portal from HRE home page (lower left of screen) E-snaps Portal: https://esnaps.hud.gov/grantium/frontOffice.jsf https://esnaps.hud.gov/grantium/frontOffice.jsf E-snaps training site: http://esnaps.hudhre.info/http://esnaps.hudhre.info/

20. Contact Information Questions? Jenny Helbraun Abramson, Coordinator Sonoma County Continuum of Care (707) 824-2852 continuumofcare@comcast.net