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1 HUD Homeless Programs-Q&A Reflections on the Annual Process Director Sernorma Mitchell and Michael Martin Milwaukee HUD CPD Office.

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Presentation on theme: "1 HUD Homeless Programs-Q&A Reflections on the Annual Process Director Sernorma Mitchell and Michael Martin Milwaukee HUD CPD Office."— Presentation transcript:

1 1 HUD Homeless Programs-Q&A Reflections on the Annual Process Director Sernorma Mitchell and Michael Martin Milwaukee HUD CPD Office

2 Background

3 3

4 BACKGROUND: Deinstitutionalization of Persons with Mental Illness in 1980’s Created an awareness of “homelessness” and an created a political atmosphere to do something Created funding streams in Federal, State and Local Governments to deal with homelessness 13

5 5 Professionalization of Service Delivery Shows Complexity of the Problem

6 Federal Strategic Plan Four goals as established in Opening Doors: Federal Strategic Plan to Prevent and End Homelessness: 1) Finish the job of ending chronic homelessness by ) Prevent and end homelessness among Veterans by ) Prevent and end homelessness among families, youth, and children by ) Set a path to ending all types of homelessness. 4

7 Bottom line? Increasing pressure on local homeless service systems combined with constricting resources requires us to retool programs to achieve greater efficiency and effectiveness. 18

8 8 Research and Experience Reveal the Need to Target Populations

9 HEARTH History Signed into law on May 20, 2009 Reauthorizes HUD ’ s McKinney-Vento Programs Six sets of Regulations were developed: -Definition of Homeless -Continuum of Care Program -Emergency Solutions Grants Program -Conforming Amendments to the Consolidated Plan -Homeless Management Information Systems -Rural Housing Stability Assistance Program 7

10 CoC Program - Purposes Consolidate the SHP, S+C, and Section 8 SRO program activities into one grant program. 34

11 Continuum of Care Annual Process under the HEARTH Act

12 CoC Program – Annual Process 34 Grants Inventory Worksheet (GIW) CoC Registration CoC Competition CoC Application (Exhibit 1) and Project Applications (Exhibit 2) CoC Awards Tier 1 (Renewals) & Tier 2 (New Projects, Planning, non Tier 1 Renewals) Local Contracting Process $$$

13 CoC Program – Local Process GIW 34 Grants Inventory Worksheet (GIW) Informs HUD of Renewal Obligations for Budgeting. Allows HUD and the CoC to Determine Who is Eligible for Renewal BEFORE the process begins. Has sign off by the CoC and the Field Office to Ensure both Parties have Input and Review with Hard and Fast Deadlines.

14 CoC Program – CoC Registration 34 CoC Registration Process Must be Completed for Local Money to Be Awarded Funding. Done Online Line. Responsibility of Local CoC and Done directly with Headquarters.

15 CoC Program – Competition 34 CoC Competition Process Must be Completed in E Snaps CoC Application CoC Application is a complex Local Process that HUD HQ uses to Evaluate the Effectiveness of the Entire CoC- Homeless Providers Must work with the CoC Leadership and Other Organizations. Project Application Project Application is completed by COC grantees and is the information that the Local Office uses to evaluate renewals to generate Grant Agreements (i.e. Funding).

16 CoC Program – Contracting 34 CoC Contracting Process Milwaukee CPD must wait for the CoC Awards to be announced, applications to be entered into E-snaps and receive operating instructions BEFORE contacts can be awarded. Tier 1 (Renewals): Tier 1 (Renewals): Renewals are done in chronological order and steps must be done in order; STEP 8:HUD: Issues and Conditions STEP 9:Grantee: Address Issues and Conditions STEP 10:HUD: Contract Generation

17 CoC Program – Contracting 34 CoC Contracting Process Tier 2: Tier 2: Tier 2 grants are planning, new and renewal grants. New grants need a Technical Submission in addition to the steps that are required for renewals in E Snaps. STEP 8:HUD: Issues and Conditions STEP 9:Grantee: Address Issues and Conditions and Technical Submission (if new grant) STEP 10:HUD: Contract Generation

18 CoC Program – Annual Process 34 Grants Inventory Worksheet (GIW) CoC Registration CoC Competition CoC Application (Exhibit 1) and Project Applications (Exhibit 2) CoC Awards Tier 1 (Renewals) & Tier 2 (New Projects, Planning, non Tier 1 Renewals) Local Contracting Process $$$

19 Important Reminders for Timely Renewals

20 Milwaukee CPD Renewal Process 34 Applicant Profile: Applicant Profile: Provides HUD with the basic information that all Federal grantees need to have and specific forms applicable to HUD programs (SF-LLL Disclosure of Lobbying Activities, HUD Form 2880 Applicant Disclosure Form, and HUD Form Drug-Free Workplace).

21 Milwaukee CPD Renewal Process 34 Project Application: Project Application: This is the most important part of the Milwaukee CPD Review The project application has eight (8) sections with questions regarding contact information, program details, sub-populations, housing types, HMIS, Outreach and the budget. This is the most important part of the Milwaukee CPD Review and is the best source of information to understand what the project is designed to do.

22 Milwaukee CPD Renewal Process Tips for a Fast/Accurate Approval 34 Applicant Information: Applicant Information: Legal Applicant – Same Person that signs Contracts Check for Accurate EIN and DUNS Numbers Update SAM (System for Award Management) Unique Project Name (include Agency Name ?) Many “Transitional Housing Programs” Many “Transitional Housing Programs”

23 Grant Number 34 WI0001 WI0001L5I Unique Identifier Unique to Grant Same Every Year Unique Identifier Milwaukee HUD Office CoC Identifier 00- BoState 01-Milwaukee 02-Racine 03-Dane Co Fiscal Year One Year Behind Number of Times Renewed

24 Milwaukee CPD Renewal Process Tips for a Fast/Accurate Approval 34 Program Details Program Details Minimal Organizational History Housing Information and Service Information Accurate and Reflects the “Nature/Scope of the Original Application” Outreach descriptions are eligible under NOFA and previous funding status

25 Milwaukee CPD Renewal Process Tips for a Fast/Accurate Approval 34 Budget Budget Any changes from Previous Grant are within the Informal Grant Agreement Amendment guidelines. All expenses are eligible in HEARTH Act HEARTH Act Budget Descriptions Match Detail Budget in Project Application. Embrace HUD HEARTH Act language.

26 Milwaukee CPD Renewal Process Tips for a Fast/Accurate Approval 34 Match Match All Third Party Match must have a executed Memorandum of Understanding (MOU) BEFORE the contract is executed. Client Rent Cannot be used as Match (New for FY2013)

27 Milwaukee CPD Renewal Process Tips for a Fast/Accurate Approval 34 Leasing Leasing All Leases for Clients must be in the Grantees name and that 100% of the Lease Payment must be paid by the grantee. All Lease must have an Environmental Review.

28 Milwaukee CPD Renewal Process Tips for a Fast/Accurate Approval 34 Rental Assistance Rental Assistance Rental Assistance is only eligible for Local Governments and Housing Authorities (maybe changing). Primarily Old Shelter Plus Care Grants.

29 Resources Up to date information regarding the McKinney-Vento Act programs, including a copy of the McKinney-Act amended by the HEARTH Act, the ESG interim rule, the CoC interim rule, the CoC Program NOFA, and TA materials can be found at Notification of the availability of future information will be released via HUD ’ s Homeless Assistance listserv. To join HUD ’ s listserv, go to and click on https://www.hud.gov/subscribe/mailinglist.cfm “Homeless Assistance Program” https://www.hud.gov/subscribe/mailinglist.cfm 80

30 Questions Submit Questions to HUD ’ s Homeless Resource Exchange Virtual Help Desk at: 81


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